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June 25, 2019 Board Agenda | 5:00 p.m. in the District Office Board Room

PRESCOTT UNIFIED SCHOOL DISTRICT
District Office – Board Room, 300 East Gurley Street, Prescott, Arizona
GOVERNING BOARD
SPECIAL MEETING
5:00 PM
JUNE 25, 2019
Members of the Governing Board will attend either in person
or by telephone conference call.
The Governing Board may consider any item on this agenda
in any order and at any time during the meeting.
Copies of agendas and supplementary documentation relative to public
meetings are available from the Superintendent’s Office during normal
work hours 24 hours prior to meeting and on the evening of the meeting.
Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by
contacting the Superintendent’s Office at (928) 445-5400.
Requests should be made as early as possible to arrange the accommodation.
Mission Statement
Providing extraordinary opportunities through a variety of programs and challenging curriculum.
Uniting the PUSD family of students, staff, and community members through positive relationships.
Supporting exceptional staff through on-going individualized professional development.
Developing a highly educated, civic-minded, and productive community, one student at a time.
Vision Statement
Prescott Unified School District educates students to be confident, lifelong-learners
prepared to achieve their full potential in a complex, interconnected world.
AGENDA
1. CALL TO ORDER – President Tina Seeley
2. OPENING CEREMONY
A. Welcome – President Tina Seeley
B. Pledge of Allegiance
3. APPROVAL OF AGENDA – President Tina Seeley
A. Consider approving the agenda as presented.
4. ACTION ITEMS
A. CONSENT AGENDA – All those items listed below may be enacted by one motion and
approved as Consent Agenda items with or without discussion. However, any item may
be removed from the Consent Agenda and considered separately if a Governing Board
member so requests.
The resolutions included in the Consent Agenda have been posted in order to waive the
reading of the body of the resolutions. Consider approving the Consent Agenda as
presented.
1. Consider approving the following: Arizona State Procurement, Mohave Educational
Services, Government Procurement Alliance (1GPA), TCPN, U.S. Communities, and
Strategic Alliance of Volume Expenditures (SAVE) contracts and their awarded
vendors for the 2019-2020 school year.

RELEVANT INFORMATION:
According to R7-2-1191 of the Arizona Department of Education School District
Procurement Rules, school districts are allowed to enter into agreements to participate
in cooperative purchasing of any materials, services or construction. Cooperative
purchasing is described in the procurement rules as “procurement conducted by, or on
behalf of, more than one public procurement unit.” Every year Prescott Unified School
District utilizes one or more of these contracts and/or pricing for the procurement of
goods and/or services. Annual Governing Board approval is required.
Prescott Unified School District is currently using the above cooperative agreements
to purchase supplies, equipment, services and construction that are advantageous to
the district. The Procurement Office will review all consortium contracts for
compliance with the School District Procurement Rules before that contract is utilized.
The State Procurement Office establishes awards and maintains statewide contracts
for state agencies and political subdivisions throughout the State of Arizona. This
cooperative purchasing partnership of 400 plus includes state agencies, colleges and
universities, counties, cities, school districts, and qualified not-for-profit
organizations.
Mohave Educational Services is a non-profit corporation public procurement unit
pursuant to provisions of A.R.S. 11-952 and 41-2632. As a public procurement unit,
Mohave must follow the Arizona procurement code. A statewide board of trustees
(made up of seven school administrators) provides oversight of the cooperative.
The Strategic Alliance of Volume Expenditures (SAVE) cooperative purchasing
group is composed of public agencies within the State of Arizona that have joined
together to competitively bid and award certain contracts in an effort to promote
further competition in the public procurement process. An agreement with SAVE will
enhance the schools ability to purchase supplies, equipment and services that are
advantageous to the school.
The State Procurement Office charges it’s awarded vendors a 1% fee to administer the
State Cooperative Purchasing Program. Mohave also has a one-percent administrative
fee built into the vendor pricing. There is no fee to eligible school districts for
membership in SAVE.
The Government Procurement Alliance (1GPA) is an Arizona-based nonprofit national governmental purchasing cooperative that allows public agencies to
take advantage of existing public contracts to purchase the goods they need, at the
most competitive prices.
(TCPN) is able to leverage the purchasing potential of governmental entities in all 50
states. This means equal pricing for the smallest entity and the largest buyer. All
TCPN contracts are competitively bid and evaluated by a government entity serving as
the lead agency. The lead agency awards these contracts to national vendors in
accordance with purchasing procedures mandated by state procurement laws and
regulations. TCPN contracts are available for use, and benefit public and private
schools, colleges and universities, cities, counties, non-profits, and all governmental
agencies.
U.S. Communities was founded in 1996 as a partnership between the Association of
School Business Officials, the National Association of Counties, the National Institute
of Governmental Purchasing, the National League of Cities, and the United States
Conference of Mayors. U.S. Communities is the leading national government
purchasing cooperative, providing world class government procurement resources and
solutions to local and state government agencies, school districts (K-12), higher
education institutes, and non-profits looking for the best overall supplier government
pricing.
The Governing Board is required to authorize contracts over $100,000. It is the intent
of the District to utilize these contracts in the 2019-2020 fiscal year.

Presenter: Mr. Brian Moore, Chief Financial Officer
2. Consider approving the appointment of Mr. Brian Moore as the Treasurer and Mrs.
Kathy Wallner as the Assistant Treasurer of Student Activities for Prescott Unified
School District for the 2019-2020 school year.

RELEVANT INFORMATION:
In accordance with the Uniform System of Financial Records for Arizona School
Districts (USFR) a Governing Board of a school district having student activities
monies shall appoint a student activities treasurer. The student activities treasurer
shall oversee the deposit of the student activities monies in a bank account designated
as the student activities account. Any disbursement shall be authorized by or on behalf
of the student members of the particular club or organization as provided in the USFR.

Presenter: Mr. Brian Moore, Chief Financial Officer
3. Consider approving Mr. Joe Howard, Superintendent; Ms. Mardi Read, Assistant
Superintendent; Mr. Brian Moore, Chief Financial Officer, as designated persons
authorized by the Governing Board to use “emergency procurement” for goods and
services when an emergency condition exists for the 2019-2020 school year.

RELEVANT INFORMATION:
In order to follow correct “emergency procurement” procedures, the Governing Board
must name those authorized to utilize emergency procurement on behalf of Prescott
Unified School District. Every year, emergency procurement is used to remedy
everything from lightening damaged fire alarm and telephone systems, to a bus
breaking down out of town. Health and safety issues also call for immediate
correction, such as mold or asbestos concerns. These are examples where emergency
procurement has been used to solve problems. Sometimes insurance covers the cost of
the problem and sometimes the problem has to be taken care of within the district
budget. If the problem requiring emergency procurement is above a normal
maintenance budget, the Superintendent advises the Governing Board of the
corrective action. Coordination among the Business Office, Facilities Department,
Transportation Department, Purchasing Department, and the Administration assists in
the resolution of any problems.

Presenter: Mr. Brian Moore, Chief Financial Officer
4. Consider approving Mr. Joe Howard, Superintendent; Ms. Mardi Read, Assistant
Superintendent; Mr. Brian Moore, Chief Financial Officer; and Ms. Connie Goode,
Director of Purchasing, as designated persons authorized by the Governing Board,
when competitive sealed bidding is either not practicable or not advantageous to the
district, to issue written determinations to solicit competitive sealed proposals, multiterm contracts, factors for alternative project delivery methods for construction
services, or non-construction contracts requiring bid or contract security for the 2019-
2020 school year.

RELEVANT INFORMATION:
In order to follow the procurement rules established in the Arizona Administrative
Code, the Governing Board can name those authorized to issue written determinations
to initiate procurement methods other than competitive sealed bidding. Contract
awards will continue to be brought to the Governing Board for approval.

Presenter: Mr. Brian Moore, Chief Financial Officer
5. Consider approving renewal membership and current rates with The Arizona School
Alliance for Workers’ Compensation, Inc. through June 1, 2020, as presented.

RELEVANT INFORMATION:
It is required by law that the district carry workers’ compensation coverage.

Presenter: Mr. Brian Moore, Chief Financial Officer
6. Consider approving the use of the list of vendors as Sole Source procurement for the
2019-2020 school year as presented.

RELEVANT INFORMATION:
Procurement guidelines require the Governing Board to approve the listing of vendors
that are utilized as “Sole Source.” Sole Source is when no reasonable alternative
exists. Below please find a listing of vendors used for everything from health benefits
to software/licensing. Note: Not all vendors listed will be used each year. Vendors
from the Sole Source listing are used as required.
SOLE SOURCE LIST – SY 2019-2020
Assessment Technology, Inc. – Software-Galileo
AZ Control Specialists – Service contract for Delta System that controls or HVAC
system
Father Flanagan’s Boys Home – Professional Development
Harris School Solutions/Computer Systems – Software/License
Health Equity – Health Benefits
Moby Max – Web based, Adaptive K-8 Curriculum
PowerSchool – Software, and accompanying support
RadioLink – Repeater Airtime 2-way radio
The Flippen Group – Capturing Kids Hearts Training
UbicaBus – Routing and GPS software for school buses

Presenter: Mr. Brian Moore, Chief Financial Officer
7. Consider approving the District’s current bank accounts and authorized signers for the
2019-2020 school year as presented.

RELEVANT INFORMATION:
Pursuant to A.R.S. 15-321, 15-1122 and 15-1126, the Governing Board should
approve the bank accounts and authorized signers on a yearly basis.
Please see the updated attached list.

Presenter: Mr. Brian Moore, Chief Financial Officer
8. Consider the Approval of a Resolution authorizing the execution of warrants between
board meetings, as presented.

RELEVANT INFORMATION: This resolution would make it possible where an
order for salary or other expenses may be signed between board meetings if a
resolution to that effect has been passed prior to the signing and that order is ratified
by the Board at the next regular or special meeting of the Governing Board.
Presenter: Mr. Brian Moore, Chief Financial Officer
9. Consider approving the authorization of line item Maintenance and Operation (M&O)
expenditures in excess of the budget but within the total M&O budget for fiscal year
2019-2020 as presented.

RELEVANT INFORMATION: Per A.R.S. 15-605(G), this resolution allows the
District to exceed budget line items within the Maintenance and Operations, with the
understanding that the District does not exceed the total Maintenance and Operations
budget in total. Please see the attached formal resolution.

Presenter: Mr. Brian Moore, Chief Financial Officer
10. Consider approving an Intergovernmental Agreement between Yavapai County
Education Service Agency and Prescott Unified School District for fiscal year 2019-
2020 to provide Nursing Services to our district if there is a need, as presented.

RELEVANT INFORMATION:
This is an IGA with the Yavapai County Education Service Agency for hard to fill
positions and to have in place in case the need arises for these services.
This document has been reviewed by PUSD Counsel.

Presenter: Mr. Brian Moore, Chief Financial Officer
B. PUBLIC HEARING
1. Consider recessing the regular meeting to hold a Public Hearing to discuss the
Proposed Budget for 2019-2020.

2. Consider adjourning the Public Hearing and reconvening to Regular Session.

C. STUDY AND VOTING SESSION
1. Consider the review and approval of the Proposed Budget for 2019-2020.

RELEVANT INFORMATION:
According to Arizona Revised Statutes, each district is required to annually prepare a
Proposed Budget no later than July 5th but at least 10 days prior to the board adopting
the proposed expenditure budget. The district must provide a link on our website to
the Arizona Department of Education’s website where the district’s Proposed Budget
can be viewed. The district must also publish a copy of the proposed Budget/Summary
and a notice of the public hearing and board meeting no later than ten days prior to the
meeting. We will post to ADE’s website the hearing notification and a link to the
proposed Budget/Summary.

Presenter: Mr. Brian Moore, Chief Financial Officer
D. INFORMATION AND DISCUSSION ITEMS
1. Mr. Moore has prepared the FY 2019 School Board Summary Budget Report for your
review.

2. Meeting Dates: Regular Study and Voting Session, July 9, 2019 @ 5:00 pm, District
Office Boardroom.

3. Future Agenda Items
The public is invited to request future agenda items. The request must be in writing on
the form provided and turned into the Board Secretary at the beginning of the meeting
or prior to the agenda item. The form must provide a very specific agenda item to be
considered by the board. The public member may state the agenda item to be
considered, however, no description or conversation may take place at this time. The
Board may not respond to questions or comments from the public, but may ask the
superintendent to respond when appropriate. The Governing Board President or
district office designee will contact the person making the request as of the status of
the requested future agenda item.
5. ADJOURNMENT

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