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Governing Board Agenda – Dec. 4, 2018

PRESCOTT UNIFIED SCHOOL DISTRICT
District Office – Board Room, 300 East Gurley Street, Prescott, Arizona
GOVERNING BOARD
REGULAR MEETING
5:00 PM
DECEMBER 4, 2018

Members of the Governing Board will attend either in person or by telephone conference call. The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent’s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Superintendent’s Office at (928) 445-5400. Requests should be made as early as possible to arrange the accommodation.

Mission Statement
Providing extraordinary opportunities through a variety of programs and challenging curriculum.
Uniting the PUSD family of students, staff, and community members through positive relationships.
Supporting exceptional staff through on-going individualized professional development.
Developing a highly educated, civic-minded, and productive community, one student at a time.

Vision Statement
Prescott Unified School District educates students to be confident, lifelong-learners prepared to achieve their full potential in a complex, interconnected world.

AGENDA
REVISED

1. CALL TO ORDER – President John Mackin

2. APPROVAL OF AGENDA – President John Mackin

A. Consider approving the agenda as presented.

3. OPENING CEREMONY

A. Welcome – President John Mackin
B. Pledge of Allegiance

4. APPROVAL OF MINUTES

A. Consider approving the minutes from the Governing Board Regular Study/Voting Session of November 6, 2018, as presented.

RELEVANT INFORMATION:
Board policy requires approval of minutes.
Presenter: Mr. Joe Howard, Superintendent

5. PRESENTATIONS

A. GEM Awards

B. Presentation of Outgoing Board Member Plaques – Dr. Maureen Erickson and Mr. Greg Mengarelli

6. INFORMATION ONLY ITEMS

A. Summary of Current Events

1. Superintendent

a. Current Events, Celebrations, and Recognitions

b. December, 2018 PUSD Calendar of Events.

1. https://www.prescottschools.com//calendars

2. Governing Board Members

7. ACTION ITEMS

A. PUBLIC HEARING

1. Consider recessing the regular meeting to hold a Public Hearing to discuss the FY 2019 Budget Revision #1.

2. Consider adjourning the Public Hearing and reconvening to Regular Session

B. CONSENT AGENDA – All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion. However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. Consider approving the Consent Agenda as presented.

1. Consider approving the certified and classified personnel actions, as presented.

RELEVANT INFORMATION:
A copy of the personnel report has been attached for review.

Presenter: Mrs. Christa Simmons, Director of Human Resources

2. Consider approving the donations, as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations. A copy of the donation report has been attached for review.

Presenter: Mr. Brian Moore, Chief Financial Officer

3. Consider ratifying the vouchers, as presented.

RELEVANT INFORMATION:
Arizona Revised Statutes requires approval/ratification of all vouchers. A copy of the voucher report has been attached for review.

Presenter: Mr. Brian Moore, Chief Financial Officer

4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements, as presented.

RELEVANT INFORMATION:
A copy of the reports have been attached for review.

Presenter: Mr. Brian Moore, Chief Financial Officer

C. STUDY AND VOTING SESSION

1. Consider approving Prescott Unified School District’s 2018/19 school year revised budget, as presented.

RELEVANT INFORMATION:
Pursuant to A.R.S. §15-905(E), if the district exceeded the general budget and or unrestricted capital budget limits by 1% of its General Budget Limit (GBL), the district is required to revise its FY 2019 budget by December 15th to reduce its expenditures to within the ADE’s calculated budget limits.

Presenter: Mr. Brian Moore, Chief Financial Officer

D. INFORMATION AND DISCUSSION ITEMS

1. Mr. Moore has prepared the December, FY19 School Board Summary Budget Report for your review.

2. Lights, railings and any other needs for full renovation of PHS track and field facility.

3. Consider adopting changes to Policy ACA, as presented.

RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board, this is the first reading of the proposed policy and the Board will be asked to adopt the policy after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Ms. Mardi Read, Assistant Superintendent

4. Meeting Dates:
Regular Study and Voting Session, January 8, 2019 @ 5:00 pm, District Office Boardroom.

5. Other Dates:
61st Annual ASBA Conference and Awards Banquet December 12-14, 2018.
Swearing In Ceremony for new Governing Board Members – December 18, 2018 @ 4:00 pm District Office Boardroom.
PUSD Winter Break – December 24, 2018 – January 4, 2019.

6. Future Agenda Items
The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be
considered by the board. The public member may state the agenda item to be considered, however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.

8. ADJOURNMENT

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