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Governing Board Agenda – July 31, 2018

PRESCOTT UNIFIED SCHOOL DISTRICT
District Office – Board Room, 300 East Gurley Street, Prescott, Arizona
GOVERNING BOARD
SPECIAL MEETING
5:00 PM
JULY 31, 2018

Members of the Governing Board will attend either in person or by telephone conference call. The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent’s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Superintendent’s Office at (928) 445-5400. Requests should be made as early as possible to arrange the accommodation.

Mission Statement
Providing extraordinary opportunities through a variety of programs and challenging curriculum.
Uniting the PUSD family of students, staff, and community members through positive relationships.
Supporting exceptional staff through on-going individualized professional development.
Developing a highly educated, civic-minded, and productive community, one student at a time.

Vision Statement
Prescott Unified School District educates students to be confident, lifelong-learners prepared to achieve their full potential in a complex, interconnected world.

AGENDA

1. CALL TO ORDER – President John Mackin

2. APPROVAL OF AGENDA – President John Mackin

A. Consider approving the agenda as presented.

3. OPENING CEREMONY

A. Welcome – President John Mackin
B. Pledge of Allegiance

4. ACTION ITEMS

A. CONSENT AGENDA – All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion. However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the
reading of the body of the resolutions. Consider approving the Consent Agenda as
presented.

1. Consider approving the use of the updated list of vendors (adding Renaissance
Learning) as Sole Source procurement for the 2018-2019 school year, as presented.

RELEVANT INFORMATION:
Procurement guidelines require the Governing Board to approve the listing of vendors that are utilized as “Sole Source.” Sole Source is when no reasonable alternative exists. Below please find a listing of vendors used for everything from health benefits to software/licensing. Note: Not all vendors listed will be used each year. Vendors from the Sole Source listing are used as required.

SOLE SOURCE LIST – SY 2018-2019
Health Equity – Health Benefits
Father Flanagan’s Boys Home – Professional Development
RadioLink – Repeater Airtime 2-way radio
SpyGlass – Contingency consulting for internet/phone
Assessment Technology, Inc. – Software-Galileo
PowerSchool – Software, and accompanying support
Harris School Solutions / Computer Systems – Software/License
Moby Max – Web based, Adaptive K-8 Curriculum
The Flippen Group – Capturing Kids Hearts Training
Renaissance Learning – Renaissance Accelerated Reader and Renaissance Star Reading software

Presenter: Mr. Brian Moore, Chief Financial Officer

B. STUDY AND VOTING SESSION

1. Consider approving RFP 18-33-23 for Audit Services to be awarded to Heinfeld, Meech & Company, PC., as presented.

RELEVANT INFORMATION:
The Governing Board is asked to approve the award for Audit Services. The Evaluation Committees unanimous recommendation is Heinfeld & Meech, to be awarded for the 2018-2019 school year, and up to four renewals if work is satisfactory. The Recommendation for Award is attached.

Presenter: Mr. Brian Moore, Chief Financial Officer

C. INFORMATION AND DISCUSSION ITEMS

1. Meeting Dates:
Regular Study and Voting Session, August 7, 2018 @ 5:00 pm, District Office Boardroom

2. Future Agenda Items
The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered, however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.

5. ADJOURNMENT

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