Select Page

Governing Board Agenda – May 7, 2019

PRESCOTT UNIFIED SCHOOL DISTRICT
District Office – Board Room, 300 East Gurley Street, Prescott, Arizona
GOVERNING BOARD
REGULAR MEETING
5:00 PM
MAY 7, 2019

Members of the Governing Board will attend either in person or by telephone conference call. The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent’s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Superintendent’s Office at (928) 445-5400. Requests should be made as early as possible to arrange the accommodation.

Mission Statement
Providing extraordinary opportunities through a variety of programs and challenging curriculum.
Uniting the PUSD family of students, staff, and community members through positive relationships.
Supporting exceptional staff through on-going individualized professional development.
Developing a highly educated, civic-minded, and productive community, one student at a time.

Vision Statement
Prescott Unified School District educates students to be confident, lifelong-learners prepared to achieve their full potential in a complex, interconnected world.

AGENDA

1. CALL TO ORDER – President Tina Seeley

2. OPENING CEREMONY

A. Welcome – President Tina Seeley
B. Pledge of Allegiance

3. APPROVAL OF AGENDA – President Tina Seeley

A. Consider approving the agenda as presented.

4. APPROVAL OF MINUTES

A. Consider approving the minutes from the Governing Board Study and Voting Session of April 2, 2019.

RELEVANT INFORMATION:
Board policy requires approval of minutes.

Presenter: Mr. Joe Howard, Superintendent

5. PRESENTATIONS

A. GEM Awards

Presenter: Mr. Joseph W. Howard, Superintendent

B. Recognition of Miss Sydney Seeley, Student Representative

Presenter: Mr. Joseph W. Howard, Superintendent

C. Global Education in PUSD

Presenters: Mr. Clark Tenney, PHS Asst. Principal, & Mrs. Cathleen Cherry, PHS Teacher

6. INFORMATION ONLY ITEMS

A. Summary of Current Events

1. Superintendent

a. May, 2019 PUSD Calendar of Events

1. www.prescottschools.com/calendars

2. Governing Board Members

7. ACTION ITEMS

A. CONSENT AGENDA – All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion. However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. Consider approving the Consent Agenda as presented.

1. Consider approving the certified and classified personnel actions as presented.

RELEVANT INFORMATION:
A copy of the personnel report is attached for review.

Presenter: Mrs. Christa Simmons, Director of Human Resources

2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.

Presenter: Mr. Brian Moore, Chief Financial Officer

3. Consider ratifying the vouchers as presented.

RELEVANT INFORMATION:
Arizona Revised Statutes requires approval/ratification of all vouchers.

Presenter: Mr. Brian Moore, Chief Financial Officer

4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for March, 2019, as presented

RELEVANT INFORMATION:
Please see the attached reports.

Presenter: Mr. Brian Moore, Chief Financial Officer

5. Consider approving an Agreement for Employee Staffing Services with Educational Services, Inc. (ESI) with the initial term of this agreement being one year following the effective date and renewed on an annual basis, as presented.

RELEVANT INFORMATION:
This agreement is to support the IGA regarding Substitute Consolidation in order for ESI to handle the personnel portion of the IGA, which will relieve the workload on our Human Resources Department.

Presenter: Mr. Joseph W. Howard, Superintendent

6. Consider approving the School Facilities Board “Terms and Conditions for Acceptance of Monies from Building Renewal Grant Fund” – Project Number 130201160-1004-016BRG to replace a concrete deck at Granite Mountain School, as presented.

RELEVANT INFORMATION:
Governing Board approval is required in order for the School Facilities Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law. The Governing Board will also be asked to approve a Completion Report at the end of each project.

Presenter: Mr. Joe Howard, Superintendent

7. Consider approving the School Facilities Board “Terms and Conditions for Acceptance of Monies from Building Renewal Grant Fund” – Project Number 130201112-9999-015BRG for repair of concrete steps at Lincoln Elementary School, as presented.

RELEVANT INFORMATION:
Governing Board approval is required in order for the School Facilities Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law. The Governing Board will also be asked to approve a Completion Report at the end of each project.

Presenter: Mr. Joe Howard, Superintendent

8. Consider approving RFP 17-30-23 for Leased Wide Area Network, as presented.

The Governing Board is asked to renew the award for Leased Wide Area Network. This will be year 2 of possible 5 years. This contract allows the District to have access to auditing services. R7-2-1003.58 allows for renewals of multiterm solicitations.

Recommendations that the renewal of award for Leased Wide Area Network goes to:
Cable One

Presenter: Mr. Brian Moore, Chief Financial Officer

9. Consider approving RFP #16-23-21 for Southwest Foodservice Excellence as the district’s food service management company for the 2019-2020 school year, as presented.

RELEVANT INFORMATION:
The Governing Board is asked to renew the award for Outsources FSMC Cost Reimbursable. This will be year four of five possible years. This contract allows the District to have access to outsourced food services. R7-2-1003.58 allows for renewals of multiterm solicitations.

Recommendations that the renewal of the award for Outsourced Food Service goes to:
Southwest Foodservice Excellence.

Presenter: Mr. Brian Moore, Chief Financial Officer

10. Consider approving the renewal of RFP 15-20-20 for Comprehensive Special Education Services, as presented.

RELEVANT INFORMATION:
The Governing Board is asked to renew the award for Comprehensive Special Education Services. This will be year five of five possible years. This contract allows the District to use special education services. R7-2-1003.58 allows for renewals of multi-term solicitations.

It is recommended that the renewal of the awards for Comprehensive Special  Education Services go to:
Learn-It
Staffing Options & Solutions (SOS)
Humanus
My Therapy Company
Simply SLPs
Career Links
Eleutheria
Ardor Health Solutions
Futures Education
Sunbelt Staffing
McCoy Educational Services

This multiple award is in the best interest of the District and members of S.A.V.E. as the future needs for special education services cannot be forecasted, and multiple awards allow for a larger variety of services to be available as they are needed.

Presenter: Mr. Brian Moore, Chief Financial Officer

11. Consider approving the renewal of RFP 16-24-21 for Custodial Services to be awarded to SSC Services for Education, as presented.

RELEVANT INFORMATION:
The Governing Board is asked to renew the award for Outsourced Custodial Services. This will be year four of five possible years. This contract allows the District to have access to outsourced custodial services. R7-2-1003.587 allows for renewals of multiterm solicitations.

Recommendations that the renewal of the award for Custodial Services goes to:
SSC Services for Education.

Presenter: Mr. Brian Moore, Chief Financial Officer

12. Consider approving IFB: 18-32-23 for Off-Site Refueling, as presented.

RELEVANT INFORMATION:
The Governing Board is asked to renew the award for Off-Site Refueling Stations. This will be year two of five possible years. This contract allows the District to have access to auditing services. R7-2-1003.58 allows for renewals of multiterm solicitations.

Recommendations that the renewal of the award for Off-Site Refueling Stations goes to:
Bennett Oil

Presenter: Brian Moore, Chief Financial Officer

13. Consider approving RFP 18-33-23 for Auditing Services to be awarded to Heinfeld, Meech & Company, PC., as presented.

RELEVANT INFORMATION:
The Governing Board is asked to approve the award for Audit Services. This will be year two of five possible years. This contract allows the District to have access to auditing services. R7-2-1003.58 allows for renewals of multiterm solicitations.

Recommendations that the renewal of the award for Auditing Services goes to:
Heinfeld & Meech

Presenter: Mr. Brian Moore, Chief Financial Officer

14. Consider approving the renewal of IFB #15-21-20 for Waste and Recycling Management Services, as presented.

RELEVANT INFORMATION:
The Governing Board is asked to renew the award for Waste and Recycling Management Services. This will be year five of five possible years. This contract allows the District to use a waste and recycling service with blended bins. R7-2- 1003.58 allows for renewals of multi-term solicitations.

Recommendation that the renewal of the award for Waste and Recycling Management Services go to:
Patriot Disposal

Presenter: Mr. Brian Moore, Chief Financial Officer

B. PUBLIC HEARING

1. Consider recessing the regular meeting to hold a Public Hearing to discuss the revisions to the 2019-2020 budget limits for the Maintenance and Operations and Capital Budgets.

2. Consider adjourning the Public Hearing and reconvening to Regular Session.

C. STUDY AND VOTING SESSION

1. Consider approving the revisions to the 2019-2020 budget limits for the Maintenance and Operations and Capital budgets, as presented.

RELEVANT INFORMATION:
In accordance with A.R.S. 15-905, a district is allowed or is required to revise its budget limits by May 15th. Prescott Unified School District is revising our budget for Maintenance & Operations (M & O) and Capital Budgets for the 2019-2020 school year. Upon approval of the revised budget limits, the Arizona Department of Education will review and approve. Please see the attachment.

2. Consider approving the proposed Nurse Placement Salary Schedule, as presented.

RELEVANT INFORMATION:
The PUSD Nurse Placement Salary Schedule is the final employee group placement schedule to be updated based on industry standard, neighboring district, and state comparisons. This particular schedule is somewhat urgent in the sense that the current schedule on record is not competitive with comparison districts. Human Resources and District Administration have worked through these comparisons and recommend the attached schedule.

Presenter: Mr. Brian Moore, Chief Financial Officer

3. Consider approving the new CUES Evaluation process, as presented by the committee.

RELEVANT INFORMATION:
The last teacher evaluation tool was adopted in 2012. Since that time, district priorities and instructional strategies have been modified. Through a collaborative committee process, a new tool was reviewed and selected for adoption. The new tool incorporates PUSD’s instructional framework as well as provides an opportunity for teachers to grow and improve in their practice.

Presenter: Ms. Mardi Read, Assistant Superintendent

4. Consider approving an out-of-state travel request from Lauri Dreher, Prescott High School Future Business Leaders of America (FBLA) Adviser, to take FBLA students from Prescott High School to San Antonio, Texas, to attend and compete in the FBLA National Competition to be held June 27 – July 3, 2019, as presented.

RELEVANT INFORMATION:
14 students from PHS qualified to attend the FBLA National competition to be held June 27 – July 3, 2019, in San Antonio, Texas. The cost per student for travel, housing, and conference registration and fees will be approximately $1,275 per student for a total cost of $17,850. The cost for one chaperone and 1 adviser for travel, housing, and conference registration and fees will be approximately $4,275. The total cost of the trip will be approximately $22,125. The cost of the trip will be paid for out of funds from approved CTED monies, grant monies, Prescott High FBLA accounts, and parent contributions. Costs for any guest(s) that will be attending with adviser, i.e. children, spouse, will NOT be funded by CTED, grants, and/or FBLA funds; these payments are the responsibility of the adviser. Adviser & Chaperone will meet the students at the Phoenix Airport for departure. The Arizona FBLA delegation will travel as a state chapter for the entire trip once all arrive in San Antonio, Texas. Parents/Guardians will then meet their child at the Phoenix Airport upon their return from the conference.

Presenter: Mrs. Lauri Dreher, PHS FBLA Adviser

5. Consider reviewing the current ASBA 2019 Political Agenda and reaffirming the Governing Board’s top five priorities for the 2020 Political Agenda to be considered by the Legislative Committee over the summer and approved at the Delegate Assembly in September.

RELEVANT INFORMATION:
Governing Board members were emailed the ASBA 2020 Political Agenda to review, as well as a form, in order to come up with their five top priorities to serve as a  recommendation for the 2020 Political Agenda. The deadline for submitting the Top Five Priorities as determined by the Governing Board is May 24, 2019. Mrs. Sarah Torres, Administrative Assistant to the Governing Board will electronically submit the form to ASBA prior to May 24, 2019.

Presenter: Mr. Joe Howard, Superintendent

D. INFORMATION AND DISCUSSION ITEMS

1. Consider approving revisions to Governing Board Policy GCO – Evaluation of Professional Staff Members, as presented.

RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board, This is the first reading of the proposed policy and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Ms. Mardi Read, Assistant Superintendent

2. Mr. Brian Moore has prepared the FY19 (May) School Board Summary Budget Report for your review.

Presenter: Mr. Brian Moore, Chief Financial Officer

3. Meeting Dates:

Special Meeting/Executive Session Meeting: May 24, 2019, 12:00 pm at the District Office for Superintendent Evaluation and Contract Review.

Regular Study & Voting Session: Tuesday June 4, 2019 @ 5:00 pm, District Office Boardroom.

Special Budget Meeting: Tuesday June 25, 2019 5:00 pm, District Office Boardroom.

4. Future Agenda Items
The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered, however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.

8. ADJOURNMENT

Pin It on Pinterest