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ATTENDANCE

ATTENDANCE

Regular, prompt attendance is a district requirement and is essential for a student’s academic success. Attendance is the responsibility of both the students and parents, and students should be out of school only when absolutely necessary.

View the entire PHS attendance policy by following the link in the box at right. Highlights are bulleted below.


Notification

  • Parents must notify the school on the day of the absence if a student will be absent, late, or leaving school early.
  • All absences are to be excused by a note, email, or a phone call within 24 hours, or they may be considered a truancy.
  •  Only a parent, guardian, or emancipated student can excuse an absence.

Excused Absence

  • Defined as absences caused by illness, death in the family, religious observance, or other personal reasons.
  • Count toward the 9 absences allowed each semester.
  • Student is responsible for making up missed work, tests, etc.
  • Students will have as many days equal to the number absent plus one, without penalty, to complete missed work assigned during the absence period.
  • A student will be granted credit for passed classes if the student has nine (9) or fewer excused absences OR four (4) or fewer unexcused absences during a semester.
  • Medical excuses (verified by a doctor’s note) and court orders do not count towards counted absences.

Truancy/Unexcused Absence

  • Truancy/unexcused absences are defined as absences that are unnecessary and avoidable.
  • No make-up work is given for unexcused absences.
  • Count toward the 9 absences allowed each semester.
  • When a student reaches 5 unexcused absences, or a total of 10 unexcused and excused absences, in a class, he/she will lose credit. This type of absence includes, but is not limited to:
    • Absences not verified by a parent/guardian within 24 hours.
    • Leaving class without permission or leaving campus without prior authorization through the Attendance Office.
  • For purposes of eligibility, a no credit mark will count as an “F” at the end of the semester. Students receiving no credit at the time of the loss of credit will receive an “F” on their transcript.
  • A student may appeal the no credit through the appeal process (link in box, above).

Late Arrivals/Tardies

  • Students who arrive more than 10 minutes late to their first class must sign in at the Attendance Office to receive a pass to class.
  • Per Prescott Unified School Board procedure, a student is considered absent from a class period if he/she arrives 10 minutes or later to class.
  • Only 3 late arrivals per quarter may be excused by the student’s parent/guardian.
  • A student will be considered tardy to class according to the teacher’s guidelines.
  • Students who receive more than 3 tardies in a quarter may be written up on a disciplinary referral for additional consequences.

Medical Absence

  • A medical excuse will not be counted towards the loss of credit so long as it is verified with a doctor’s or dentist’s note.
  • The medical issue must be regarding the student, not a family member.
  • Parents may fax, email, or hand-carry the excuse or doctor’s note to the attendance office.
  • Doctors’ notes must be specific to dates and reason and must be on the doctor’s letterhead or prescription note. All others will not be excused as medical.
  • Medical excuses for chronic illnesses/conditions must be renewed each school year.
  • If a student with a medical excuse has absences more than 3 school months or 60 school days, new certification must be obtained to determine whether the student needs to be placed in Homebound.

According to Arizona state law (ARS 15­803), students are required to attend school at least until their sixteenth birthday. This law establishes that the parent/guardian is responsible for the student’s daily attendance, and for informing the school of absences in a timely manner. It is impossible to gain the full benefit of any experience through make-up work. “Absences may be considered excessive when the number of absent days exceeds ten percent of the number of required attendance days…” as stated in ARS 15­802.

Students who have more than the following number of absences, per semester, do not earn credit for those classes:

  • 9 total absences, excused* and/or unexcused, in any class
  • 4 unexcused absences in any class*Absences excused through the PHS Attendance Office by a written note from a medical professional do not count against the total for loss of semester credit.

In certain cases, credit for classes can be regained by successfully completing the following procedure:

Attendance Appeals Procedure:

  1. Fill out the Attendance Appeal Request (Google form) completely and accurately. Before starting the process, gather information that will help in completing the form. You will need to know which classes/teachers you need to appeal.
  2. As you complete the form, you will be given the opportunity to provide an explanation for your absences. The more information provided, the easier it is for those on the Appeals Committee to approve your absences and grant you credit. As you write your explanation, please keep in mind the following:

    ● Why did you choose not to attend class? Why did you arrive late? Please detail each date as specifically as possible. Include medical documentation that you have not already turned in to the attendance office.
    ● If your appeal is accepted, any further semester absences will result in loss of credit for that course. What is your plan to avoid future absences?
    ● Provide any other information that you feel will help the committee make a decision about your appeal.

  3. Once you have completed the online Attendance Appeal Request form, print the Progress Report, then take the Progress Report form to each class in which you have excessive absences.
  4. Once you have completed the Progress Report and the online Attendance Appeal Request form, return the Progress Report form to Mrs. Ferra in the Assistant Principals’ Office, and she will schedule your appointment for the appeal.
  5. Please keep the following in mind:

● Students will not be granted an attendance appeal if they miss their appeal appointment, if they have already gone through the appeals process twice before, or if they have 15 or more absences without a valid, documented medical or bereavement excuse.
● Appeals denied by the PHS Attendance Appeals Committee may only be referred to the PHS administration for further review if a student has obtained additional, NEW evidence to present to the administration.
● If a student loses credit in a class required for graduation, they must consult with their PHS academic advisor to plan for retaking the class in person or online.

RELATED LINKS


CONTACT

Debbie Fox, Attendance Clerk
Ph: 928-445-0900 | Fax: 928-778-6106
debbie.fox@prescottschools.com

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