FORMS & INFORMATION
Pay Periods & Pay Dates 2016-2017
Federal Form W-4 Employee’s Withholding Allowance Certificate
AZ Form A-4 Employee’s Arizona Withholding Percentage Election
146 S. Granite St., Prescott AZ 86303
928-445-5400 | Fax 928-776-0243
Shelley West, Operations Manager | ext. 111
Rebecca Davis, Payroll Clerk | ext. 110
Payroll is a service-oriented department. Our goal is to assist employees and administrative departments to process payroll information, answer inquiries, and resolve problems. Besides issuing bi-weekly payroll checks, the payroll department performs the following functions:
- Calculates monthly compensation in accordance with Federal, State and District regulations. We currently have six distinct employee groups as well as hourly employees, such as substitutes.
- Processes and maintains detailed records on various types of employees. In many cases, this involves multiple rates of compensation and financial accounts.
- Reports wages/hours to various state and federal agencies such as the Department of Labor, Arizona State Retirement System and the Social Security Administration.
- Calculates and withholds payments for over 80 different types of voluntary and mandatory deductions from employee paychecks.
Important! Submit your time slip on time.
To be in compliance with the Arizona Uniform System of Financial Records (USFR), the business office is no longer able to issue a manual check to an employee who did not get paid. What that means for employees is if you do not turn in your time slip, signed contract, or signed agreement by the due date, you will not be paid until the following pay period. Supervisors, please make sure that your employees are fully aware of this change and be sure you have made arrangements with your employees for times you are out of the office.
Are you aware that your pay stub is one of the most important documents you receive from PUSD?
Are you looking at your pay stub each and every pay day? It is a wealth of information concerning your benefit elections, leave balances and tax information. Some of the things you should be checking each pay day are:
- Address and Social Security number are correct.
- Your payroll deductions reflect your benefit elections. Did you make changes during open enrollment in May? If so, these elections should be reflected in your benefit deductions. If you canceled a benefit, the deduction should no longer be coming out. If you added a benefit or changed a benefit by adding or deleting a dependent or increasing or decreasing coverage, this should also be reflected in your benefit deductions.
- Check your leave balances by keeping the pink copy of your leave slip and making sure it is subtracted correctly from your leave bank. Please contact Kelly Mattox in HR, 445-5400, ext. 128, with any benefit or leave questions you may have.
- Look at the amount of Federal and State Tax you have coming out of each check. Is it enough or too much to meet your tax obligation? Your Federal and State Tax elections can be changed at any time during the year and as many times as you need.
Q. How is my paycheck figured?
A. Everyone’s first paycheck is always actual pay. This means that your first check is number of hours x number of days x hourly rate. This is the only pay that is actual.
So, say your contract is for $20,000 per year and your first paycheck is $750. That leaves $19,250 left on your contract to pay. That $19,250 is then divided by the number of pays you have remaining.
- If you selected school year only, that means you have 21 pays left and $19,250 divided by 21 is $916.67.
- If you selected to be paid year round, that means you have 25 pays left and $19,250 divided by 25 is $770.
- If you selected lump sum at the end of the school year, that means you have 24 pays left and $19,250 divided by 24 is $802.08. You will receive a lump sum at the end of the school year of 4 $802.08′s, or $3,208.32.
The above example assumes that your first paycheck is on Payroll #4. The figures would be different if you are a 12-month employee or you start a position in the middle of the year. Please keep in mind that this is a very general example. There are many, many different scenarios, but the same principle applies: first check is actual, balance of contract divided by number of pays remaining.
Q: How do I change my withholding?
A: You can change your withholding by filling out a new W-4 form.
Q: How do I sign up for direct deposit?
A: You can print the Direct Deposit form, or you can obtain a form from your school secretary or the payroll department.
Q: Where do I report name/address changes?
A: Please contact the Human Resources department to change your name/address. In order to make name changes, we will need to see your new Social Security card and you will need to complete a form for Arizona State Retirement.