PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
146 South Granite Street
Prescott, Arizona 86303
November
14, 2000
Minutes
of the Regular Session of the Governing Board, Tuesday, November 14,
2000, beginning at 6:00 p.m. in the District Office Boardroom.
Governing Board members present:
President
Vaughn Delp
Mr.
Gordon Maddux
Mr.
Dennis Colgan
Dr.
Joan Fleming
Absent:
Mrs.
Dana Womack
Also Present:
Dr.
Roger Short, Superintendent
Mr.
Kevin Kapp, Assistant Superintendent
Ms.
Kimberly Steward, Student Representative (excused at 6:28 p.m.)
Mrs.
Andi Mayer, Assistant to the Governing Board
Others Present:
Dee Navarro
Tim Carter
Worth Mallory
Karen Campbell
Steve Campbell
Ruth Willson
Jim Williams
Scott Shira
Marylin Bunger
David Palmer, Jr.
CALL
TO ORDER
President
Delp called the meeting to order at 6:02 p.m.
President Delp welcomed the members of the audience, the media,
and the newly elected Board members Mr. Gordon Maddux led the audience
in the Pledge of Allegiance.
APPROVAL
OF AGENDA
President
Delp asked Dr. Short if the agenda was in order as presented.
Dr. Short stated that the Phoenix Suns presentation would be
scheduled later in the school year after the recipient had received
her plaque from the Phoenix Suns.
Mr. Gordon Maddux moved that the Governing Board approve the
agenda as amended. Dr. Joan Fleming seconded the motion.
Dr.
Joan Fleming voted aye; Mr. Denny Colgan voted aye; Mr. Gordon Maddux
voted aye; and President Delp voted aye.
The motion carried 4-0.
PRESENTATIONS
Mr.
Tim Carter introduced Mr. Scott Shira, the Chairman of the Prescott
High School Site Council. Mr.
Shira stated that the site council was organized as per state statute,
operating under the by-laws as provided to the Board and Robert’s
Rules. He noted that all
meetings are posted and follow the open meeting laws.
The council follows state statutes and Board policies and
addresses individual items as they are presented to the council.
He noted that the council always tries to get as much input as
possible before making decisions.
The
PHS Site Council reviews the student handbook on an annual basis.
They also offer budgetary feedback when asked by the Board. The
council reviews course offerings according to graduation requirements,
reviews club charters and approves off-campus activities.
President
Delp asked what three top items the council had handled this year.
Mr. Shira responded that a new club was formed and the council
reviewed and communicated with the public regarding the Uni-Town
program.
Mr.
Colgan asked how input from students was channeled to the council.
Mr. Shira responded that the council has a representative from
the student body and the PTA, and that information is channeled
through Mr. Carter from the Student Advisory Committee.
He noted that he also talks to his son who attends the high
school.
Miss
Kimberly Steward noted that last year the Student Council took their
proposal for an off-campus site for the prom straight to the Site
Council for their approval.
Dr.
Short noted that the different site council presentations were a part
of the Board’s goals from the five year plan.
Dr.
Short gave a brief report regarding the E.B.T. Board.
He distributed
a
Contribution and Expense Report and reviewed that with the Board.
He noted that since July the EBT has been operating with a
deficit regarding the amount of contributions being received and the
amount of claims being paid.
Mr.
Kapp noted that the district has a self-funded insurance program,
which has advantages and disadvantages. Being self-funded gives the district control over the
insurance plan and the cost of the plan.
Last spring the EBT Board was able to keep a cost increase down
to about 5% as opposed to other increases from within Arizona which
ranged from 10-30% for employees.
One of the disadvantages is that we have to run the program
very tight financially and it becomes necessary for the district to
make adjustments from time to time to keep the program in good shape.
He noted that the $87,393 deficit represents claims running in
excess of contributions being received.
This may not be the case at the end of the year.
He noted that last year the program showed a positive amount of
$48,000, which is one of the reasons the EBT Board decided to keep the
cost of an increase down to 5% this year.
The program does have a reserve of approximately $300,000.
Mr.
Colgan, the school board representative on the EBT Board, noted that
because the program is running in the negative, it was necessary to
use some of the reserve funds. Claim
activities need to stabilize over the next few months or the district
will have to look at putting some more money into the program so it
doesn’t have to continue using reserve funds.
He noted that the EBT Board is meeting monthly to monitor the
contributions and expenses.
Dr.
Short distributed a report on the 40th day count.
He noted that all middle schools and K-5 schools had increased
enrollment with the exception of Miller Valley, which because of its
class reduction program in K-3 showed a decrease.
Because this program qualifies Miller Valley for federal funds,
once maximum enrollment was reached students in grades K-3 were
directed to other elementary schools for enrollment.
The high school showed the largest decrease in enrollment.
It was felt this decrease was due in part to competition from
local charter schools. Dr.
Short stated that the district would look at these figures again in
January at the 100th day count that will impact the budget
process.
SUPERINTENDENT’S
REPORT
Dr.
Short reported that the district has been seeking assistance from the
Arizona School Facilities Board for the vocational building at the
high school. Recently a
formal letter was received from the ASFB that stated the high school
would be receiving $475,000 to cover the expense of the mold issue.
The high school hopes to get those students back into the
vocational building by February or March.
He
noted that an inspector from the ASFB would be visiting the district
again tomorrow to look at other non-emergency facilities throughout
the district.
Dr.
Short reported that with the passage of Proposition 301, all districts
would need to develop performance pay models.
The district has a team that will be attending a statewide
conference on November 30th to study different models. Dr. Joan Fleming and Mr. Denny Colgan both stated that they
would be interested in attending that conference.
Mr.
Kevin Kapp stated that he would be attending a three-day personnel
conference this week that has performance pay as one of the topics.
CONSIDER
THE APPROVAL OF AN INTERSCHOLASTIC SWIM TEAM FOR PRESCOTT HIGH SCHOOL
Mr. Denny Colgan moved
that the Governing Board approve the request for an Interscholastic
Swim Team for Prescott High School within the 4A Conference with
competition to begin in the fall of 2001.
Dr. Joan Fleming seconded the motion.
President
Delp asked how the program would be funded after the first year.
Mr. Tim Carter responded that the $10,000 donation would cover
the first two years. In
the meantime, participants will pay the $98 fee as all athletes do,
which will help to fund the program in the future.
Mr.
Gordon Maddux asked about the survey results.
Mr. Carter responded that Miss Heather Thomas did the survey
that showed a high interest. It
is anticipated that up to 22 students could participate in the program
and that there will be a co-ed Varsity and Junior Varsity team.
Dr.
Joan Fleming voted aye; Mr. Denny Colgan voted aye; Mr. Gordon Maddux
voted aye; and President Delp voted aye.
The motion carried 4-0.
CONSIDER
THE APPROVAL OF REVISIONS TO THE SEXUALITY EDUCATION CURRICULUM
Dr. Joan Fleming moved
that the Governing Board approve the revisions to the Sexuality
Education Curriculum as presented.
Mr. Gordon Maddux seconded the motion.
Mrs.
Karen Campbell, a parent, addressed the Board stating that she thought
the program was a good one and that she was not here to damage the
program, but that there were many parents who were concerned after an
incident that happened last spring.
She noted that there is a lot of parents who are planning not
to have their students participate in the program this year because
there was just not enough change in the guidelines to insure parents
that a similar incident would not reoccur.
She stated that she had lost trust for a number of reasons, one
being that she had written a letter of concern that was never
acknowledged. She also
stated that the opt out assignment was not acceptable and that she
would like to see something better than the current opt out
assignment. Both programs are asking for increases in the amount of time
that students are out of regular classes and she felt that students
were missing enough regular class time.
Mrs.
Marylin Bunger noted that the number of sessions for this program that
are outside of the regular classes are spread out between 5th
and 12th grade. She
noted that she felt alternative assignments could be developed for
those students who opt out of the program.
She noted that the opt out assignment is a state requirement
for health curriculum in order for a student to receive a grade and
that the regular classroom teacher is responsible for those
assignments. It’s very
typical that students do a report or presentation regarding some
health related topic. She
stated that the proposed guideline was never in writing before and
that she and the other teacher were both concerned with not going over
the line or addressing topics that are not appropriate.
She suggested that the guidelines be printed on the back of the
parent permission form.
Mr.
Colgan stated that he was a huge fan of the program because it works
– the numbers tell the tale. He
noted that we owe it to our parents to be conservative with the
program and that he appreciated the responsiveness of the committee to
parent concerns. He noted
that he also liked the idea of printing the guidelines on the parent
permission slip.
Dr.
Joan Fleming stated that she thought the Board has to trust that our
teachers are professionals and that they would behave as such.
President
Delp noted that this program is a statewide award-winning program with
over 14 years of development behind it.
Mistakes can be made and when they occur, we try to resolve
them.
Mr.
Colgan stated that he would encourage parents with concerns to contact
Marylin Bunger and the committee.
Mrs. Bunger stated that she would invite those parents to join
the committee because the more parents on the committee, the more it
reflects the community.
Dr.
Joan Fleming voted aye; Mr. Denny Colgan voted aye; Mr. Gordon Maddux
voted aye; and President Delp voted aye.
The motion carried 4-0.
CONSIDER
THE APPROVAL OF THE EXPANSION OF THE PARTNERSHIP BETWEEN PRESCOTT
UNIFIED SCHOOL DISTRICT AND THE PRESCOTT POLICE DEPARTMENT D.A.R.E.
PROGRAM
Mr.
Gordon Maddux moved that the Governing Board approve the expansion of
the collaborative partnership between Prescott Unified School District
No. 1 and the Prescott Police Department D.A.R.E. Program in the
Substance Abuse/Violence Prevention 8th grade curriculum.
Dr. Short noted that as a point
of information regarding Youth Safe, he had obtained a letter from Sue
Lord, the GMMS YouthSAFE Coordinator, which he distributed to Board
members for clarification.
Dr.
Joan Fleming voted aye; Mr. Denny Colgan voted aye; Mr. Gordon Maddux
voted aye; and President Delp voted aye.
The motion carried 4-0.
CONSIDER
THE APPROVAL OF A DELEGATE AND ALTERNATE DELEGATE TO THE ARIZONA
SCHOOL BOARD ASSOCIATION MEMBERSHIP MEETING ON DECEMBER 14, 2000
Dr. Joan Fleming moved that the Governing Board nominate Mr.
Gordon Maddux as the Past President of the Board since the current
President would not be able to attend the meeting.
Mr. Colgan suggested that Dr. Fleming include the alternate
delegate in her motion.
The
first motion died for lack of a second.
Dr.
Joan Fleming moved that the Governing Board nominate Mr. Gordon Maddux
as the delegate and Mr. Denny Colgan as the alternate delegate to the
Arizona School Board Association membership meeting on December 14,
2000. President Vaughn Delp seconded the motion.
Dr.
Joan Fleming voted aye; Mr. Denny Colgan voted aye; Mr. Gordon Maddux
voted aye; and President Delp voted aye.
The motion carried 4-0.
CONSIDER
THE APPROVAL OF THE SEALED REQUEST FOR PROPOSAL #070100B FOR
MISCELLANEOUS SCHOOL AND OFFICE SUPPLIES AND EQUIPMENT FROM A LOCAL
VENDOR
Dr.
Joan Fleming moved that the Governing Board approve the
Sealed
Request for Proposal #070100B for miscellaneous school and office
supplies and equipment from a local vendor.
Mr. Denny Colgan seconded the motion.
Dr.
Joan Fleming voted aye; Mr. Denny Colgan voted aye; Mr. Gordon Maddux
voted aye; and President Delp voted aye.
The motion carried 4-0.
CONSIDER
THE APPROVAL OF THE SEALED REQUEST FOR PROPOSAL #070100A FOR COMPUTER
PARTS AND ACCESSORIES FROM A LOCAL VENDOR
Mr.
Denny Colgan moved that the Governing Board approve the Sealed Request
for Proposal #070100A for computer parts and accessories from a local
vendor. Mr. Gordon Maddux seconded the motion.
CONSIDER
THE APPROVAL OF A LEASE AGREEMENT FOR SECOND FLOOR OFFICE SPACE AT THE
DISTRICT OFFICE PROPERTY
lease
agreement for second floor office space at the District Office, 146
South Granite Street. Mr.
Denny Colgan seconded the motion.
Dr.
Joan Fleming asked if this was a standard lease agreement.
Dr. Short responded that it had been reviewed and approved by
the County Attorney with a few minor changes.
Mr.
Colgan asked if an agreement had been made regarding the signage.
Dr. Short responded that he would discuss that with the tenant
and make sure it’s appropriate.
Mr. David Palmer stated that he planned to have a sign on the
door that goes up the stairs and that he didn’t need a very big
sign. He noted that he was still interested in the possible purchase
of the district office property.
Dr.
Joan Fleming voted aye; Mr. Denny Colgan voted aye; Mr. Gordon Maddux
voted aye; and President Delp voted aye.
The motion carried 4-0.
CONSIDER
THE APPROVAL OF THE CONSENT AGENDA AS PRESENTED
Mr.
Denny Colgan moved that the Governing Board approve the consent agenda
as presented. Dr. Joan
Fleming seconded the motion.
Dr.
Joan Fleming voted aye; Mr. Denny Colgan voted aye; Mr. Gordon Maddux
voted aye; and President Delp voted aye.
The motion carried 4-0.
Consider
approving the following Certified and Classified personnel actions.
CERTIFIED
EMPLOYMENTS: None.
CERTIFIED RESIGNATIONS: Cheryl
Moran – Ruth Street Theater Manager only and Robin Winters.
CLASSIFIED EMPLOYMENTS: Nan
Clark, *Arlene Crumley, Maria Espinoza, *Marcee Gilson, Tammy Lightner,
Rita McHenry, and Rachel Williams.
*Funded by 21st Century grant monies. CLASSIFIED
RESIGNATIONS: Bruce
Becker, Sharon Jackson, Lorraine Lee, Luanne Roberts, and Pat Tranter.
NEW SUBSTITUTE TEACHERS: Janet
Adams, Peter Buscaino, Mary Lou Church, Joe Clark, Marlee Davis,
Joshua Easter, Nancy Goebel, Carol Hinton, Karen Hughes, Joe Livesay,
Megan Miller, Christina Muller, Susan Snow, and Jeffrey Stone.
VOLUNTEERS: Steven
Brimhall, Linda Green, and Susan Hendrick-Kelly.
The acceptance of donations as presented.
Three hundred dollars from the
Yavapai County Fair Association, to the Prescott High School Parking
Fund.
A Panasonic video camera valued
at $1,000 from Mr. and Mrs. Charles Johnson, to Granite Mountain
Middle School.
One hundred hubcaps valued at
$100, from Don and Bud’s Hubcap Lane, to the Prescott High School
Fine Arts Program.
An Epson printer valued at
$200, from Mr. Bob Witkowski, to Taylor Hicks Elementary School.
Six hundred dollars from the
Prescott Summer Pops Symphony, to the music program at Granite
Mountain Middle School.
An 850 Hewlett Packard printer
valued at $200, from Mr. and Mrs. Eric Johansson, to Abia Judd
Elementary School.
Eighteen hundred dollars from
Kiwanis Club of Prescott, for pay to play scholarships at Prescott
High School.
A Hewlett Packard computer and
Deskjet 660C printer valued at $100, from Mr. Rick Doherty, to the
Prescott High School Special Education Department.
One hundred dollars from Mr.
and Mrs. Eric Johansson, for the reading program at Abia Judd
Elementary School.
Ninety dollars from the Taylor
Hicks PTA, to the library at Taylor Hicks Elementary School.
Fifty dollars from Arizona
Heating & Cooling, Inc., for the Accelerated Math program at
Prescott Mile High Middle School.
Three hundred and fifty dollars
from the Prescott Frontier Rotary Foundation, for the Accelerated Math
program at Prescott Mile High Middle School.
A fifty-dollar gift certificate
to Hastings, donated to Mark Ott from Ann Sult/Family Support
Services. Mr. Ott requested that this gift certificate be donated to
the Prescott High School Renaissance Program.
Eighty Coca Cola T-shirts
valued at $360, from Coca Cola, to the Prescott High School
Renaissance Program.
One hundred dollars from Eley
and Barbara Denson, to the computer fund at Taylor Hicks Elementary
School.
Fifty dollars from Granite
Mountain Questers, in memory of Mary Emma Cobb, to the library at
Taylor Hicks Elementary School.
Gift certificates valued at
$150, from Castle Golf, to the Prescott High School Renaissance
Program.
Gift certificates valued at
$154, from Sizzler, to the Prescott High School Renaissance Program.
Two hundred and fifty dollars
from Southwestern Artists Association, for the Cultural Arts Contest
at Lincoln Elementary School.
Paint and labor valued at $500,
from Mr. John Johnson, to renovate the old playground equipment at
Lincoln Elementary School.
Fifteen hundred dollars from
Mr. and Mrs. Gene Loomis, for new playground equipment at Lincoln
Elementary School.
Four hundred dollars from the
1999-2000 Taylor Hicks Student Council to the library at Taylor Hicks
Elementary School.
A Gateway computer, keyboard,
monitor and assorted items valued at $200, from Ms. Linda Augustus, to
the Prescott High School Technology Department.
Five hundred dollars from
Prescott Frontier Rotary Foundation, to the Prescott High School
Athletic Department.
A Packard Bell computer valued
at $200, from Mr. Bill Hart.
The
following have made a donation to the Prescott High School Wrestling
Program, in memory of Rudy Espitia:
Dale and Jeri Youngren $50.00
Alan and Mary Wilkerson $25.00
Joseph and Elsie Cannizzaro $25.00
Veronica Wilson $50.00
Doug and Ali Schroeder/PHS
Spirit Line $75.00
The
following have made a donation to the Prescott High School Hall of
Fame Fund:
Lawrence and Carol Dreyer $65.00
Herman and Dana Rohr $15.00
American Graphic & Profit Printer $300.00
Randall and Tracy Rusing $200.00
Russell and Rosemary Rusing $100.00
Consider
ratifying the vouchers as presented.
Voucher #
Amount
Payroll Voucher #11
$713,825.48
Payroll Voucher #12
$718,701.87
Payroll Voucher #13
$741,448.89
Expenditure Voucher #5022
$60,985.34
Expenditure Voucher #5023
$100,925.15
Expenditure Voucher #5024
$3,425.85
Expenditure Voucher #5025
$184,475.18
Expenditure Voucher #5026
$15,309.16
Expenditure Voucher #5027
$39,427.49
Expenditure Voucher #5028
$59,815.65
Expenditure Voucher #5029
$30,710.11
Expenditure Voucher #5030
$135,111.17
Expenditure Voucher #5031
$26,291.32
Expenditure Voucher #5032
$38,570.63
Consider
the approval of the Auxiliary Operations and Student Activities Fund
Statement of Receipts and Disbursements for the month of September
2000.
Consider
the review and approval of previous minutes from the Study and Voting
Session of October 3, 2000, and October 10, 2000.
ADJOURNMENT
Dr. Joan Fleming moved that the Governing Board adjourn. Mr.
Denny Colgan seconded the motion. The motion carried 4-0.
The
meeting adjourned at 7:28 p.m.