PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1

146 South Granite Street

Prescott, Arizona 86303

November 7, 2005

Minutes of the Governing Board Voting Session of Monday, November 7, 2005, beginning at 5:00 p.m. held in the District Office Board Room.

Governing Board Members Present:

President Andy Newton

Dr. Joan Fleming

Mrs. Dee Navarro

Mr. Tom Staley

Mr. Steve Campbell

Also Present:

Mr. Kevin Kapp, Superintendent

Mrs. Renee Raskin, Director of Business Services

Mr. Spencer Johnson, Student Representative

Mrs. Andrea Mayer, Assistant to the Governing Board

Others Present:

Hilary Dartt Bill Monroe Gerry Janssen

Dorrean Walker Marcus Walker David Martin

Mike Harlan Totsy McCraley Loretta Campbell

Spencer Campbell Susan Clark Elynn Colaianni

Bella Colaianni Alex Colaianni Denny Colgan

Jeff Spohn

CALL TO ORDER

President Andy Newton called the meeting to order at 5:07 p.m.

OPENING CEREMONY AND WELCOME

President Andy Newton led the audience in the Pledge of Allegiance and welcomed everyone and thanked them for attending.

APPROVAL OF AGENDA

President Newton asked Mr. Kapp if the agenda was in order. Mr. Kapp responded that it was with the exception of Item No. 4 being deleted last week and Item No. 3 being deleted this week under the Voting Session.

Mr. Steve Campbell moved that the Governing Board approve the agenda as amended. Dr. Joan Fleming seconded the motion.

Mrs. Dee Navarro voted aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve Campbell voted aye, and President Newton voted aye. The motion carried 5-0.

PRESENTATIONS

Mr. Mike Harlan introduced Mr. Alex Colaianni from Augie’s Restaurant noting that he was a wonderful parent at Granite Mountain Middle School, very supportive, and that he had also done a couple of football banquets. He reported that Ms. Juli Bais, sponsor of the National Junior Honor Society, had requested Mr. Colaianni’s assistance in putting on a fundraiser dinner for the Katrina Relief effort. He noted that different Katrina fundraisers had raised a total of about $7,200, half of which was raised at this dinner put on by Augie’s, the National Junior Honor Society and Student Council. He noted that Alex had been very busy since they had planned on serving about 250 dinners and wound up serving closer to 340 dinners, which raised almost $3,500 through the meals and donations, all on behalf of Mr. Colaianni. He presented Mr. Colaianni with a plaque of appreciation for all of his hard work.

Mr. Colaianni stated that it had been a real pleasure to do this, that the project fit into the Character Counts program and that the kids had taken the project very seriously. He noted that the students from both the National Junior Honor Society and the Student Council were incredible. He added that he had attended the pep assembly and that the students were so excited about the amount of money raised through this project.

Mrs. Susan Clark introduced Mr. Jeff Spohn, a parent from Miller Valley with the APS Forestry Division. She noted that he is one of those parents that want to know what they can do to help. She stated that he and his crew had trimmed trees around the Miller Valley campus that saved the district hundreds of dollars and made the playground area safer for the children. She added that he was also doing some work in the Marilyn Thomas Memorial Garden. She presented Mr. Spohn with a certificate of appreciation.

Mr. Spohn stated that there is a great staff at Miller Valley and that he appreciated them letting us have the opportunity to be involved.

SUPERINTENDENT’S REPORT

Mr. Kapp reported that this Saturday, November 12^th, is the Mile High Marching Band Festival at Prescott High School and encouraged everyone to attend. He noted that the festival would be featuring bands from both the high school and middle school levels from around the state.

He reminded Board members that there would be a meeting tomorrow morning at 8:00 a.m. with representatives from Skyview Charter School.

Mr. Kapp reported that Dr. Reynolds had been unable to attend the Study Session last week due to hosting the ASPAA Conference at the Prescott Resort. He noted that Dr. Reynolds had run a great conference and that our high school choir had received a standing ovation.

Dr. Chris Reynolds reported that the conference had ended with Kevin Kapp speaking to about 125 attendees for an hour and fifteen minutes regarding out district’s marketing efforts and that he had received outstanding responses from the attendees.

VOTING SESSION:

CONSIDER APPROVING A LEASE BETWEEN PRESCOTT UNIFIED SCHOOL DISTRICT AND BILL AND SHARY FELDMEIER FOR THE LEASING OF THE FELDMEIER’S PROPERTY AT 937 RUTH STREET TO HOST PRESCOTT UNIFIED SCHOOL DISTRICTS NEW EXPEDITIONARY OUTWARD BOARD HIGH SCHOOL

Mrs. Dee Navarro moved that the Governing Board postpone this agenda item until December 6, 2005. Dr. Joan Fleming seconded the motion.

Mrs. Dee Navarro voted aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve Campbell voted aye and President Newton voted aye. The motion carried 5-0.

CONSIDER APPROVING THE SERVICES OF MR. DENNY COLGAN AS A THIRD PARTY NEGOTIATOR BETWEEN PRESCOTT UNIFIED SCHOOL DISTRICT AND BILL AND SHARY FELDMEIER FOR A POTENTIAL LEASE AGREEMENT FOR PROPERTY LOCATED AT 937 RUTH STREET

Mr. Steve Campbell moved that the Governing Board postpone this agenda item until the meeting scheduled for November 14, 2005, at 4:00 p.m. Dr. Joan Fleming seconded the motion.

Mrs. Dee Navarro voted aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve Campbell voted aye and President Newton voted aye. The motion carried 5-0.

CONSIDER AUTHORIZING THE DISTRICT ADMINISTRATION TO NEGOTIATE SERVICES FOR A BUILDING INSPECTION AND PRELIMINARY ARCHITECTURAL ESTIMATES FOR THE PROPERTY LOCATED AT 937 RUTH STREET

Mrs. Dee Navarro moved that the Governing Board postpone this agenda item until the meeting scheduled for December 6, 2005. Mr. Steve Campbell seconded the motion.

Mr. Tom Staley suggested moving this agenda item to the November 14^th meeting. Mrs. Navarro stated that she would like more time to discuss the item.

Mr. Steve Campbell stated that he did not have a problem allowing the building inspection.

Mrs. Dee Navarro withdrew her motion.

Mrs. Dee Navarro moved that the Governing Board postpone the preliminary architectural estimates for the property located at 937 Ruth Street until the December 6, 2005, meeting and go ahead with the building inspection. Mr. Steve Campbell seconded the motion.

Mrs. Dee Navarro voted aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve Campbell voted aye and President Newton voted aye. The motion carried 5-0.

CONSIDER APPROVING AN OUT-OF-STATE TRAVEL REQUEST FOR THE PRESCOTT HIGH SCHOOL BOYS’ SOCCER TEAM TO TRAVEL TO LAKE CHARLES, LOUISIANA, ON DECEMBER 14-18, 2005, FOR THE LOUISIANA SHOWCASE OF SOCCER

Mr. Steve Campbell moved that the Governing Board approve the out-of-state travel request for the Prescott High School Boys’ Soccer Team to travel to Lake Charles, Louisiana, on December 14-18, 2005, for the Louisiana Showcase of Soccer. Mrs. Dee Navarro seconded the motion.

Mrs. Dee Navarro voted aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve Campbell voted aye and President Newton voted aye. The motion carried 5-0.

Mr. Kapp noted that the Board would invite the Soccer Team to one of the meetings in January to give a brief report to the Board regarding their trip to Louisiana.

CONSIDER APPROVING A WAIVER TO THE GRADUATION REQUIREMENTS AT PRESCOTT HIGH SCHOOL FOR STUDENT #001 WITH REGARD TO THE ONE-YEAR PHYSICAL EDUCATION GRADUATION REQUIREMENT DUE TO THE STUDENT’S RELIGIOUS BELIEFS

This item was deleted from the agenda as it was reported by Mr. Kapp that the student’s parents would be considering either taking the challenge exam or a correspondence course.

~~CONSIDER APPROVING THE EXPENDITURE OF APPROXIMATELY $15,000 OF 2005-2006 SUDDEN GROWTH MONEY TO PAY 20% OF AN ART TEACHER AND 20% OF A MUSIC TEACHER AT ABIA JUDD ELEMENTARY SCHOOL~~

This item was deleted from the agenda at the Governing Board’s Study Session.

CONSIDER APPROVING A 30-HOUR PER WEEK SCHOOL NURSE FOR DEXTER FAMILY RESOURCE CENTER AND DISCOVERY GARDENS FROM 2005-06 SUDDEN GROWTH MONEY

Mr. Steve Campbell moved that the Governing Board approve a 30- hour per week school nurse for Dexter Family Resource Center and Discovery Gardens from 2005-06 sudden growth money. Mr. Tom Staley seconded the motion.

President Andy Newton noted that the cost for this proposal would be approximately $17,360 for this year, and more next year.

Mr. Staley asked, there is a nurse there presently? Mr. Kapp responded there is a nurse at that site four hours per week.

Dr. Joan Fleming stated that she felt it would be a must next year if Skyview moves into that facility and because of all the special needs kids. She added that personally, she felt uncomfortable approving it now.

Mrs. Navarro stated that she agreed and would feel more comfortable doing it if Skyview moves over to that facility.

President Newton stated that he was very much persuaded by the presentation done by Susan Howe last week, that he wasn’t sure how well our instructional assistants have been trained for screenings, but that if he had a child that age he would want the screening to be done by a nurse.

Mr. Campbell stated, I don’t know if it’s appropriate to ask or not, but we have three other requests for money – do you feel that strongly about the other three items also?

Mrs. Navarro responded that the textbook request was important to her and that she could support that request, but regarding the other requests it was her feeling that the Board was spending so much money that we haven’t even received yet.

Dr. Fleming asked, does the $17,360 include the nurse? Mr. Kapp responded, that was going out and hiring a new 30 hour nurse. He added that since three out of four requests are from Discovery Garden, would you like to hear from Gerry Janssen regarding her priorities?

Mrs. Gerry Janssen stated that their primary priority would be for a teacher, since they’d have no room for putting new children. She noted a teacher and the assistants. She noted that the request for increasing the other two assistants from 18 to 20 hours was because the original proposal that Nancy Martinez gave was for six one-on-one assistants for 6 hours a day and at the preschool level we have three 6 hour classes – 18 hours – and we need additional time for the staff to fill out MIPS forms, attend staff meetings, do professional growth, and involvement in the screening process.

Mrs. Navarro asked, is there a reason, when Mrs. Martinez came to us with her request, why this was not included? Mrs. Janssen responded that originally she thought the hours had been approved for the six assistants. She noted that she had asked for the third assistant to do speech, since there are 50 students that require speech services only on Tuesday, Wednesday and Thursday and the other speech therapist has 20 students two days a week. She noted that there is no speech assistant this year due to lack of funding.

Mr. Kapp noted that the problem was preschool did get some one-on-one, which was approved as 18 hours and if you increase them to 20 hours they get benefits and it would cost a few thousand dollars more. He added, that’s why it’s only $3,300.

Mr. Kapp asked, if a teacher is the priority, what would happen if we asked the Board to approve a half-time teacher with one assistant? Is that a compromise? Then come back and ask to increase at a later date. Mrs. Janssen responded that it would help for a month or so.

Mr. Campbell asked, do you stop enrolling once you reach a maximum? Mrs. Janssen responded, we could not do that for the special education students, but we could for the others. She noted that she really felt like they need a nurse and suggested decreasing the request to 20 hours a week. She noted that their enrollment has grown tremendously.

Mr. Staley stated that he had a fundamental problem of spending money we do not have and asked if we could wait until the 100^th day – maybe just wait on everything.

Dr. Fleming stated, it’s a dilemma since we’ve done a lot of promoting to get kids there and now that we have them, we need to pay for it. She added, we need a nurse there. She asked can we look at the teacher and nurse and could they equip a classroom without the $5,000?

Mr. Campbell stated that he thought that was a reasonable question and allow 20 hours rather than 30 hours for the nurse.

Mr. Staley asked, can you do a teacher and nurse and not two assistants?

Mrs. Janssen responded, assistants are necessary also because of the special needs kids – if they were in a wheel chair, etc. She added, you can’t just have a teacher in that type of a classroom by themselves. She noted that she could use just one assistant until we have the numbers. She noted that she had heard at a conference that there is emergency money you can apply for regarding growth and asked if anyone knew anything about that. Mrs. Raskin responded that she has never heard of it.

Mr. Steve Campbell moved to amend the original motion to read that the Governing Board approve a 20-hour per week school nurse for Dexter Family Resource Center and Discovery Gardens from 2005-06 sudden growth money. President Andy Newton seconded the motion.

President Newton called for the vote on the amended motion.

Mrs. Dee Navarro voted nay, Dr. Joan Fleming voted aye, Mr. Tom Staley voted aye, Mr. Steve Campbell voted aye, and President Andy Newton voted aye. The motion carried 4-1.

President Newton called for the vote on the original motion (as amended).

Mrs. Dee Navarro voted nay, Dr. Joan Fleming voted aye, Mr. Tom Staley voted aye, Mr. Steve Campbell voted aye, and President Andy Newton voted aye. The motion carried 4-1.

Mr. Kapp noted that this request would cost about $11,000.

CONSIDER APPROVING A FULLTIME TEACHER AND TWO INSTRUCTIONAL ASSISTANTS (20 HOURS PER WEEK EACH) AND INCREASING THE PREVIOUSLY-APPROVED INSTRUCTIONAL ASSISTANTS TO 20 HOURS PER WEEK FROM THE CURRENT 18 HOURS PER WEEK AT DISCOVERY GARDENS PRESCHOOL FROM 2005-06 SUDDEN GROWTH MONEY

Mr. Steve Campbell moved that the Governing Board approve a fulltime teacher and one instructional assistant (20 hours per week) and increase the previously-approved instructional assistants to 20 hours per week from the current 18 hours per week at Discovery Gardens Preschool from 2005-06 sudden growth money. President Andy Newton seconded the motion.

President Newton pointed out that by not approving this proposal the district would be turning away paying customers.

Mr. Kapp noted that increasing the previously-approved instruction assistants from 18 to 20 hours per week each would cost approximately $3,900. He noted that this proposal is really three separate requests: for a fulltime teacher, for two instructional assistants, and to increase the hours of previously-approved instructional assistants from 18 to 20 hours per week for each.

Mr. Staley asked, when’s the 100^th day? Mr. Kapp responded, around January 28^th.

Mr. Staley asked, can we not wait until the 100^th day?

President Newton asked, we have about $180,000 left? Mrs. Raskin responded, there’s about $224,000 left, minus the buy-out cost of $150,000, leaving a balance of $74,000.

Dr. Fleming stated, we should not be turning kids away. She asked, what about a half-time teacher?

Dr. Joan Fleming amended the original motion to read that the Governing Board approve a half-time teacher (which would cost about $12,500) and one instructional assistant (20 hours per week) and increase the previously-approved instructional assistants to 20 hours per week from the current 18 hours per week at Discovery Gardens Preschool from 2005-06 sudden growth money. Mr. Steve Campbell seconded the motion.

President Newton noted that the cost would now be approximately $22,000. He called for the vote on the amended motion.

Mrs. Dee Navarro voted nay, Dr. Joan Fleming voted aye, Mr. Tom Staley voted aye, Mr. Steve Campbell voted aye, and President Newton voted aye. The motion carried 4-1.

President Newton called for the vote on the original motion (as amended).

Mrs. Dee Navarro voted nay, Dr. Joan Fleming voted aye, Mr. Tom Staley voted nay, Mr. Steve Campbell voted aye, and President Newton voted aye. The motion carried 3-2.

CONSIDER APPROVING APPROXIMATELY $5,000 IN SET-UP MONEY IN ORDER TO PURCHASE CLASSROOM EQUIPMENT AND SUPPLIES FOR THE NEW CLASSROOM AT DISCOVERY GARDENS FROM 2005-06 SUDDEN GROWTH MONEY

Mr. Steve Campbell moved that the Governing Board postpone agenda Item No. 7. Dr. Joan Fleming seconded the motion.

President Newton stated that’s like giving someone a new car and not allowing them to buy gas.

Dr. Fleming noted that if we ask around, I think there is probably enough stuff around the district to set-up a classroom.

Mrs. Dee Navarro voted aye, Dr. Joan Fleming voted aye, Mr. Tom Staley voted aye, Mr. Steve Campbell voted aye, and President Newton voted nay. The motion carried 4-1.

CONSIDER APPROVING AN ALLOCATION OF $10,000 FROM 2005-06 SUDDEN GROWTH MONEY TO PROVIDE ADDITIONAL TEXTBOOKS FOR STUDENTS AT PRESCOTT HIGH SCHOOL

Mr. Steve Campbell moved that the Governing Board approve an allocation of $10,000 from 2005-06 sudden growth money to provide additional textbooks for students at Prescott High School. Mrs. Dee Navarro seconded the motion.

President Newton stated that he had gathered from the presentation at the last meeting that they might not need the full $10,000.

Mr. Staley noted that we should either postpone or cut this item – let’s wait until the 100^th day.

Mr. Tom Staley moved to amend the motion to read that the Governing Board postpone agenda Item No. 8 until after the 100^th day.

The motion died for lack of a second.

Mr. Staley left the meeting at 6:15 p.m. due to teaching a class at 6:30 p.m.

Mrs. Navarro asked if the figures were from the September auxiliary account report.

Mrs. McCraley stated that Mary Robinson had told her that we have already spent $1,800 out of auxiliary and that the high school would need to have textbooks for second semester, which starts January 9^th. She noted that the 100^th day wasn’t until the end of January and that the books needed to be ordered now in order to receive them before the second semester. She noted that not only are we tapped out on the budget, but Mary has exceeded the amount budgeted. She noted that textbook numbers and cost, as well as student numbers are both increasing.

Dr. Fleming asked, why are these books needed for second semester? Mrs. McCraley responded, we have students fail during first semester that have to repeat the class, we have some students who don’t return books, and some students who don’t pay for the books they lost.

Mr. Steve Campbell suggested allocating $5,000 as a cushion and then looking at the textbook account again at a later date.

Mr. Steve Campbell moved to amend the original motion to read that the Governing Board approve an allocation of $5,000 from the 2005- 06 sudden growth money to provide additional textbooks for students at Prescott High School. Mrs. Dee Navarro seconded the motion.

President Newton called for the vote on the amended motion.