PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
146 South Granite Street
Prescott, Arizona 86303
October 18, 2005
Minutes of the Governing
Board Voting Session of Tuesday, October 18, 2005, beginning at 5:30 p.m.
held in the District Office Board Room.
Governing Board Members
Present:
President Andy Newton
Dr. Joan Fleming
Mrs. Dee Navarro
Mr. Tom Staley
Mr. Steve Campbell
Also Present:
Mr. Kevin Kapp,
Superintendent
Mrs. Renee Raskin,
Director of Business Services
Mr. Spencer Johnson,
Student Representative
Mrs. Andrea Mayer,
Assistant to the Governing Board
Others Present:
Paul
Manz Bruce Taylor Bill Monroe
Joe Dombrowski
Hilary Dartt David Martin
Dorrean
Walker Larry Ridennoure Mitsue Ridennoure
Jim
Grundy Sharon Fischer
CALL TO ORDER
President Andy Newton
called the meeting to order at 5:34 p.m.
OPENING CEREMONY AND
WELCOME
Mr. Spencer Johnson led
the audience in the Pledge of Allegiance and President Newton welcomed
everyone and thanked them for attending.
APPROVAL OF AGENDA
President Newton asked Mr.
Kapp if the agenda was in order. Mr. Kapp responded that it was and
directed the Board’s attention to a revised Personnel Report.
Mr. Steve Campbell moved
that the Governing Board approve the agenda as presented. Mrs. Dee Navarro
seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye, and President Newton voted aye. The motion carried
5-0.
PRESENTATIONS
President Andy Newton and
Mr. Kevin Kapp thanked members of the Fair Association for their support
for the children and schools in the area. Mr. Kapp introduced Mr. Paul
Manz who presented the Fair Association members with a plaque of
appreciation and noted that this organization has done countless things
for all the districts in the area and that his students always look
forward to performing at the fair. Mr. Larry Ridennoure thanked the Board
for arranging the presentation and stated that they like to help the
schools in the Tri-City area.
Mr. Kapp noted that the
Fair Association had also honored Paul Manz the week before the fair and
that the Board wanted to recognize Paul’s role in coordinating the
performances for the fair and presented him with a certificate of
appreciation.
President Andy Newton
presented a certificate of appreciation to Mr. Joe Dombrowski and Mrs. Dee
Navarro, board members of the Employee Benefit Trust, for all their work
for the staff of the district. Recognition was also given, in absentia,
to Jane Orr, Jayne Krumbholz, and Jeff Coughlin, the other members of the
EBT Board.
Mr. Steve Campbell
requested a report on EBT at a future Board meeting.
SUPERINTENDENT’S REPORT
Mr. Kapp noted that last
week had been Fall Break and that Kids & Co. had held childcare during
this time with 86 children attending, which is up by about 20 students
from last year.
He reported that our film
person, Joseph, had his surgery and was doing well with his recovery.
He also reported that the
district had received the school labels, which consist of excelling,
highly performing, performing plus, performing, or under performing. He
noted that the Prescott schools did very well again with Abia Judd
receiving an excelling label for the third year in a row, which is very
difficult to do. Taylor Hicks, Washington, Lincoln and both middle
schools all received highly performing labels. Miller Valley received a
performing label and Prescott High School went from highly performing to
excelling. He distributed a report and noted that percentage wise, our
district is the sixth highest in the state, but could be as high as third,
since four of the schools above us have pending labels.
Mr. Steve Campbell noted
that he remembered from a conference that the ADE always compare with the
year before and that he still saw problems with the process, because
eventually you will have to drop back down from excelling to highly
performing.
VOTING SESSION:
CONSIDER APPROVING THE
2004-2005 ANNUAL FINANCIAL REPORT
This item was voted on at the Study Session due to a timeline.
CONSIDER APPROVING THE
HIRING OF TWO 4-HOUR, TWO 5-HOUR AND ONE 6-HOUR INSTRUCTIONAL ASSISTANTS
TO ASSIST IN KINDERGARTEN CLASSES FOR THE REMAINDER OF THE 2005-2006
SCHOOL YEAR, UTILIZING 2005-06 GROWTH MONIES
Mrs. Dee Navarro moved that the Governing Board approve the
hiring of two 4-hour, two 5-hour, and one 6-hour instructional assistants
to assist in kindergarten classes for the remainder of the 2005-06 school
year, utilizing 2005-06 growth monies. Dr. Joan Fleming seconded the
motion.
Mr. Tom Staley noted that
last week it had been reported that the hours were all evenly
distributed. Mr. Kapp noted that it was based on the number of sections
at each school and gives every school the same number of hours.
Mr. Tom Staley
amended the motion to read that the Governing Board approve the hiring of
two 5-hour, two 6-hour, and one 7-hour instructional assistants to assist
in kindergarten classes for the remainder of the 2005-06 school year,
utilizing 2005-06 growth monies. Mrs. Dee Navarro seconded the motion.
Dr. Joan Fleming stated
that she believed kindergarten was still two and a half hours and that the
original motion would provide one and a half hours of instructional
assistant time. She also noted that the amended motion would cost more
money. She noted that the Board has already approved over $218,000 in
additional personnel and that these expenditures would eventually have to
be picked up by M & O. She stated that she was concerned about spending
too much of the sudden growth monies and felt the proposed number of hours
was sufficient.
Mr. Steve Campbell noted
that when this proposal was made, it was made by the principals based on
their needs.
Mr. Kapp noted that the
five elementary principals had come up with this proposal based on them
talking with their kindergarten teachers and they felt comfortable adding
an hour and a half to each section.
Dr. Fleming stated that
she would very much like to give consideration for hiring fulltime aides
for each section of kindergarten next year.
President Newton noted
that next year we may add another class.
Dr. Fleming stated that
any kindergarten class that she knew of in most districts almost always
has a fulltime aide.
President Newton stated
that the principals made the proposal and should be happy if the Board
gives them what they asked for in their proposal.
Mr. Staley stated that the
reason this is even on the agenda is because we’ve had sudden growth and
we get extra money for that and felt that we should have as much help as
early as possible for the students. He noted that’s why we have the
preschools and we’re getting money for the very thing I’m proposing.
Dr. Fleming noted that if
these aides were utilized during the academic part of the day the original
proposal should be sufficient.
Mr. Staley stated that we
don’t know that we’ll need these folks next year and so it might not need
to be moved to M & O. He noted that we’ve tried to take care of the high
school level and now we need to take care of this level.
Mr. Kapp noted that
whatever the Board approves, the positions would be posted tomorrow and
that the district would not wait until second semester, but would hire the
instructional assistants right away and that the costs were based on them
starting in mid-November. He noted that Mr. Staley’s proposal would cost
about $6,000 more.
Mrs. Dee Navarro called
for the question.
President Newton called
for the vote on the amended motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted nay, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
4-1.
President Newton called
for the vote on the original motion (as amended).
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted nay, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
4-1.
Dr. Fleming stated that
she had voted nay due to the added expense.
CONSIDER APPROVING A
CHANGE IN POSITION TITLE FROM BUSINESS MANAGER TO CHIEF FINANCIAL OFFICER
AND LACEMENT OF THE POSITION ON AN APPROPRIATE SALARY SCHEDULE
Mr. Steve
Campbell moved that the Governing Board approve a change in position title
from Business Manager to Chief Financial Officer and placement on a new
salary schedule with two columns, three by three, beginning at $55,600
with 12 steps, and that the current Business Manager would slide onto the
schedule at step four and would begin second semester of this school
year. Mrs. Dee Navarro seconded the motion.
Mr. Staley stated that he
did not feel the Board should increase one director without looking at all
eight of them. He noted that on a fundamental basis the Board should look
at all of the directors at once, or none of them.
Mr. Staley proposed to
postpone the vote on this item until we can look at the other directors.
Dr. Fleming stated that
she was in favor of the motion because the job description has been
revised with more supervisory responsibilities being added. She stated
that she believed the other directors should be looked at also, but that
is separate from this issue.
Mr. Staley stated that we
have a list of eight directors and asked how can we pull out one and not
the others? He noted that the new job description has all money matters
being directed to the business manager, which is already happening, and
that the only additional responsibility would be supervisory.
President Newton asked,
who are the other directors? Mr. Kapp responded, Grants Manager, Food
Service, Purchasing, Transportation, Kids & Co., Maintenance and
Technology.
Mr. Staley noted that the
Director of Transportation reports to the Assistant Superintendent, but if
it’s a money matter, they go to the Business Manager, and if they are
already doing that, what’s the additional responsibility?
Mr. Kapp responded that
this position would now be able to make the decision, rather than having
the Superintendent or Assistant Superintendent make the decision. He
noted that the Business Manager currently sits on the Cabinet in an
advisory capacity, but with the new job description it would become more
decision-making.
Mrs. Navarro called for
the question.
President Newton called
for the vote.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted nay, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
4-1.
CONSIDER APPROVING
REVIEWING AND ADOPTING POLICY SERVICES ADVISORY, VOLUME 18, NUMBER
4, FOR SEPTEMBER 2005, REGARDING POLICY ADVISORY NUMBER 260
Mr. Steve
Campbell moved that the Governing Board adopt Policy Services Advisory,
Volume 18, Number 4, for September 2005, regarding Policy Advisory Number
260. Dr. Joan Fleming seconded the motion.
Mrs. Dee Navarro
voted aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
APPROVAL OF THE CONSENT
AGENDA
Mr. Kapp reminded the
Board of the revised Personnel Report that will be included in the
minutes.
Dr. Fleming asked if Carol
Westfall was a music person. Mr. Kapp responded that he did not know.
Mr. Staley stated that he’d like to know also. Mrs. Raskin stated that
she would find out and let the Board know.
Mrs. Dee Navarro
moved that the Governing Board approve the Consent Agenda as amended with
the revised Personnel Report. Dr. Joan Fleming seconded the motion.
Mr. Staley noted that
there were 15 replacements in the Personnel Report this month, which
seemed like a significant number to him. He added that he had suggested
to Dr. Reynolds to have an exit interview with employees.
Mr. Kapp responded that he
would find out if Dr. Reynolds was developing an exit interview and
remarked that it was probably a good idea.
Dr. Fleming asked what’s a
Gold Mine instructor? Mr. Kapp responded, an after-school instructor.
Mrs. Dee Navarro
voted aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried 5-0.
CONSIDER APPROVING THE
CERTIFIED AND CLASSIFIED PERSONNEL ACTIONS AS PRESENTED
Certified Staff
Employments:
Rhette Blakey, Carolyn Ernst, Michelle Stenmoe, and Carol Westfall.
Certified Staff
Resignations:
None.
New Substitute
Teachers: (Total of 111)
Classified Staff
Employments:
Andrew Alexander, Carol Diedrich, Michelle Helmken, Lorri Hernandez,
Jeremy Hust, Jill Jones, Jessie Keaunui, Jean Maissen, JoAnn Mattson, Brad
Royse, Catherine Schnistzius, and Carly Wright.
Classified Staff
Resignations:
Nan Cooper, Duane Halsey, Albert Heath, Helen Kuenstler, Jackie Smith, and
Gary Welsh.
New Volunteers:
Alanna Larson, Kathy Speck, and Antoinette Verhayden.
Funding for the above as
designated in the Personnel Report supplied in the Board Briefing.
The acceptance of
donations as presented:
Many gallons of paint and
offer to tint in the colors of choice from Tom and Andy Toth, Prescott
True Value Hardware, to Miller Valley Elementary School.
A computer valued at $50,
from Art and Joy Colwell.
An HP printer/scanner
valued at $150, from Mr. Drew Alexander, to Lincoln Elementary School.
A set of Britannica
Encyclopedias from Mr. Robert Hood, to Abia Judd Elementary School.
Two computers and related
accessories valued at $350, from Mr. Ronald Byrne Jr.
A Temporal Scanner
Infrared Thermometer and Accucheck Glucometers and test stripes to each
school valued at $4,248.89, from the Prescott Sunrise Lions Club.
Miscellaneous computer
equipment from Miss Kitty’s Cat House, Carolyn Taylor, Director.
Four IBM Selectric II
typewriters valued at $180 from Footeworks Auto License & Title Service.
An electronic keyboard
from Sally and Bud Schleicher to Miller Valley Elementary School.
The ratification of
vouchers as presented:
Voucher #
Amount
Payroll Voucher #5
$887,238.41
Payroll Voucher #6
$902,035.02
Expenditure Voucher #6016 $126,328.74
Expenditure Voucher #6017 $23,455.68
Expenditure Voucher #6018
$141,229.48
Expenditure Voucher #6019 $40,955.27
Expenditure Voucher #6020 $24,333.37
Expenditure Voucher #6021
$314,960.03
Expenditure Voucher #6022 $77,188.64
Expenditure Voucher #6023 $60,606.60
Expenditure Voucher #6024 $257,450.35
Expenditure Voucher #6025 $23,089.68
Expenditure Voucher #6026 $108,665.19
Consider approving the
Auxiliary Operations and Student Activities Fund Statement of Receipts and
Disbursements for the month of August 2005 as presented.
ADJOURNMENT
Hearing no objection,
President Andy Newton adjourned the meeting at 6:20 p.m.
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