October 17, 2006

 

Minutes of the Governing Board Voting Session of Tuesday, October 17, 2006, beginning at 5:30 p.m. held in the District Office Board Room.

 

Governing Board Members Present:

 

President Joan Fleming

Dr. Andy Newton

Mrs. Dee Navarro

Mr. Tom Staley

 

          Absent:                    Mr. Steve Campbell                                     

 

Also Present:

Mr. Kevin Kapp, Superintendent

Mrs. Renee Raskin, Chief Financial Officer

Mrs. Andrea Mayer, Assistant to the Governing Board

 

Others Present:

 

          Linda Ryan                    Bill Monroe                    Shari Lopatin

          David Martin                  Marianne Brooks           Isabel Creach

          Jim Cowan                     Totsy McCraley              Joe Howard

          David Mauer                  Jane Bristol                                     

                                                                  

CALL TO ORDER

President Joan Fleming called the meeting to order at 5:33 p.m.

 

OPENING CEREMONY AND WELCOME

Dr. Andy Newton led the audience in the Pledge of Allegiance and President Fleming welcomed everyone in attendance.

 

APPROVAL OF AGENDA

President Fleming asked Mr. Kapp if the agenda was in order.  Mr. Kapp responded that it was in order, but requested that the order of the presentations be switched.

 

Mrs. Dee Navarro moved that the Governing Board approve the agenda as amended. Dr. Andy Newton seconded the motion.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Fleming voted aye. The motion carried 4-0.

 

PRESENTATIONS

Mr. David Mauer, from the Prescott Chamber of Commerce, and Mrs. Jane Bristol, from the City of Prescott, presented a proposal to the Governing Board regarding the development of a minor league baseball team in Prescott and proposed using the Prescott Mile High Middle School field. 

 

President Fleming noted that an executive session would be scheduled sometime within the next week or two to discuss the proposed use of that property.

 

Ms. Linda Ryan reviewed the Achievement Profile labels that had just been released, as well as the AYP and AIMS testing scores.  She distributed a handout regarding the AYP and labels and noted that Abia Judd, Granite Mountain and Prescott High School all received “Excelling” labels, that Lincoln, Taylor Hicks, Washington Traditional and Prescott Mile High had all received “Highly Performing” labels, and that Miller Valley had received a “Performing Plus” label.

 

Ms. Ryan distributed a handout regarding the AIMS test scores and reviewed that with the Governing Board.  She reported that in Mathematics and Reading, our district had higher test scores that both the county and the state.  She noted that in writing all grades had higher test scores than the county and state with the exception of 5th grade, which was higher than the state, but lower than the county.  She then reviewed some comparisons between the 2005 and 2006 results and reviewed some Longitudinal Cohort Data regarding the Percent of Meets or Exceeds on AIMS DPA.  She reviewed the results for math, reading and writing at each grade level and suggested different goals the district might want to consider.

 

SUPERINTENDENT’S REPORT

Mr. Kevin Kapp reported that last week was Fall Break and that next Thursday and Friday would be parent/teacher conferences at all schools.

 

He noted that a Mr. Lloyd F. Scott had sent us a book that he had authored called “Remembering Benj” and read the inscription inside the book.  Mr. Scott is a product of our school district and it was his hope that the teachers might benefit from the book.  Mr. Kapp gave the book to Mr. David Martin to use as a resource in his Economics classes.

 

Mr. Kapp noted that the 40th day was October 2 and that the district is still waiting for the reconciled numbers from the state.  He reported that according to our figures when compared with last year, we are up 20 students at the elementary level, 13 students at the middle school level and 46 students at the high school level for a total of 79 students, plus the addition of 5 tuition students, for a total of 84 students, which reflects a +2% growth rate.  He noted that it is the 100th day count that generates the funding.

 

Mr. Tom Staley gave a bond projects update noting that the classrooms at Abia Judd have been completed, the gym/cafeteria at Taylor Hicks is 80% completed and should be ready for use sometime early next year, and the paving at the bus turn-around at Prescott High School has been completed and has made a huge difference.  He thanked the public and noted that all projects were going well.  Mr. Kapp noted that the public could receive bond updates, as well as pictures of the projects, by going to our website at:  www.prescottschools.com.

 

VOTING SESSION:

         

CONSIDER APPROVING THE 2005-2006 ANNUAL FINANCIAL REPORT

This was a voting item at the last meeting.

         

CONSIDER APPROVING THE EXPENDITURE OF $11,122.55 FOR ADDITIONAL BOOKS NEEDED FOR THE EXTREMELY LARGE SOPHOMORE CLASS AT PRESCOTT HIGH SCHOOL

 

          Dr. Andy Newton moved that the Governing Board approve the expenditure of $11,122.55 for additional books needed for the extremely large sophomore class at Prescott High School.  Mrs. Dee Navarro seconded the motion.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Fleming voted aye. The motion carried 4-0.

 

CONSIDER APPROVING FOUR (4) NEW BUS DRIVER POSITIONS, FIVE (5) SPECIAL EDUCATION INSTRUCTIONAL ASSISTANCE POSITIONS AND ONE (1) HALF-TIME CUSTODIAL POSITION TO BE PAID OUT OF 2006-2007 SUDDEN GROWTH MONIES

Mr. Staley suggested that these items be voted on separately.

 

          Mr. Tom Staley moved that the Governing Board approve four (4) new bus driver positions to be paid out of 2006-2007 sudden growth monies.  Mrs. Dee Navarro seconded the motion.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Fleming voted aye. The motion carried 4-0.

 

Mr. Kapp noted that the new routes would go into effect on November 6th and that information will be sent home to families.  He added that this will also improve waiting and bus ride times.

 

Mr. Tom Staley moved that the Governing Board approve five (5) special education instructional assistant positions to be paid out of 2006-2007 sudden growth monies. 

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Fleming voted aye. The motion carried 4-0.

 

Mr. Tom Staley moved that the Governing Board approve one (1) half-time custodial position to be paid out of 2006-2007 sudden growth monies.  Dr. Andy Newton seconded the motion.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Fleming voted aye. The motion carried 4-0.

 

CONSIDER APPROVING AN OUT-OF-STATE TRAVEL REQUEST FOR THE PRESCOTT HIGH SCHOOL BOYS’ SOCCER TEAM TO TRAVEL TO LAKE CHARLES, LOUISIANA, DECEMBER 13-17, 2006, FOR THE LOUISIANA SHOWCASE OF SOCCER

 

          Dr. Andy Newton moved that the Governing Board approve an out-of-state travel request for the Prescott High School Boys’ Soccer team to travel to Lake Charles, Louisiana, December 13-17, 2006, for the Louisiana Showcase of Soccer.  Mrs. Dee Navarro seconded the motion.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Fleming voted aye. The motion carried 4-0.

         

CONSIDER APPROVING AN OUT-OF-COUNTRY TRAVEL REQUEST BY MRS. ISABEL CREACH FROM PRESCOTT HIGH SCHOOL FOR HER AND ONE OF HER STUDENTS, MICHAEL SHROADS, TO TRAVEL TO CABORCA, MEXICO, FOR A CULTURAL VISIT AT THE INVITATION OF THE PRESCOTT SISTER CITY ASSOCIATION FROM FRIDAY, OCTOBER 20, 2006, THROUGH MONDAY, OCTOBER 23, 2006

 

          Mrs. Dee Navarro moved that the Governing Board approve the out-of-country travel request by Mrs. Isabel Creach from Prescott High School for her and one of her students, Michael Shroads, to travel to Caborca, Mexico, for a cultural visit at the invitation of the Prescott Sister City Association from Friday, October 20, 2006, through Monday, October 23, 2006.  Dr. Andy Newton seconded the motion.

 

 

Mr. Staley asked, what about the bus situation?  Mrs. Sharon Guastella, the Past-President of the Prescott Sister City Association, distributed a brochure and newsletter.  She reported that All-Aboard America had been chartered and that they are licensed to travel in Mexico and that they have used them many times.  She noted that the bus driver was a licensed charter bus driver.

 

Mr. Staley asked, what about insurance?  Mrs. Guastella responded that they are insured through the City of Prescott.

 

Mr. Staley asked, what about Mexican insurance?  Mrs. Guastella responded that the Mexican insurance was taken care of through the charter bus company.  She noted that this program is 50 years old and was started through Dwight Eisenhower.  She noted that the Prescott Sister City Association with Caborca was started in 1972 under then Mayor Hicks.  Mrs. Isabel Creach clarified that from the Mexican border to Caborca is about one hour of travel time.

 

President Fleming noted that she would like a report from Mrs. Creach and Michael Shroud regarding the trip at a future board meeting.

 

Mr. Staley asked, does our policy cover Mexico insurance?  Mrs. Raskin responded, we are covered through our liability insurance.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted nay and President Fleming voted aye. The motion carried 3-1.

 

CONSIDER APPROVING AN OUT-OF-COUNTRY TRAVEL REQUEST BY MRS. GENEVA SAINT-AMOUR FOR THE NORTHPOINT EXPEDITIONARY LEARNING ACADEMY STUDENTS TO TRAVEL TO YUMA/SAN LUIS, ARIZONA, AND WALK ACROSS THE BORDER AS PART OF THEIR EXPEDITION ON OCTOBER 18-22, 2006 OR NOVEMBER 1-4, 2006

This agenda item was cancelled since the students will not go into Mexico and is now an in-state field trip.

 

CONSIDER APPROVING A TOP TEN PRIORITY LIST FROM THE 2007 POLITICAL AGENDA DEVELOPED AT THE ASBA DELEGATE ASSEMBLY

This was a voting item at the last meeting.

 

CONSIDER THE APPROVING NOMINATIONS FOR AWARDS GIVEN THROUGH THE ARIZONA SCHOOL BOARDS ASSOCIATION FOR RECOGNITION OF SCHOOL BOARD MEMBERS AND/OR PROGRAMS

President Fleming stated that she had received one nomination for Mrs. Dee Navarro for the All-Arizona School Board Award.  She also stated that it was suggested that the band program be considered for the Golden Bell Award.  Mr. Kapp stated that he would look at the criteria.

 

          President Joan Fleming moved that the Governing Board nominate Mrs. Dee Navarro for the All-Arizona School Board Award.  Dr. Andy Newton seconded the motion.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Fleming voted aye. The motion carried 4-0.

 

Mr. Kapp noted that Mrs. Navarro had recently been elected as the Yavapai County Director for the Arizona School Boards Association.

 

APPROVAL OF THE CONSENT AGENDA

Mr. Kapp distributed an updated personnel report for the Consent Agenda.

 

          Dr. Andy Newton moved that the Governing Board approve the consent agenda as amended with the updated personnel report.  Mrs. Dee Navarro seconded the motion.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Fleming voted aye. The motion carried 4-0.

 

CONSIDER APPROVING THE DECLARATION OF CURRICULAR AND INSTRUCTIONAL ALIGNMENT TO THE ARIZONA ACADEMIC STANDARDS

 

CONSIDER APPROVING CHERYL MORAN AS A QUALIFIED EVALUATOR FOR THE 2006-2007 SCHOOL YEAR

 

CONSIDER APPROVING THE CERTIFIED AND CLASSIFIED PERSONNEL ACTIONS AS PRESENTED

 

Certified Staff Employments:  Brandie Newberg, Jill Glinert, Adam Krusi-Thom.

 

Certified Staff Resignations:  None.

 

New Substitute Teachers: (Total of 97)  Amy McKenzie, Heidi Schuette, Martha Vanluvanee.

 

Classified Staff Employments: Stephanie Boan, Damian Espinoza, Joette Goldman, James Moore, Sumiko Pogue, Debra Silverira, Carlotta Shipp, Mitzi Souers, Desiree Sturdevant.

 

Classified Staff Resignations:  Helene Andrade, Lisa Barker, Linda Bateman, Lisa Bahn, Doug Haeussler, Debra Place, Melody Webb.

 

New Volunteers: Barbara Pogue, Andrea Hoglund.

 

Funding and status for the above as designated in the Personnel Report supplied in Board Briefing #310.

 

The acceptance of donations as presented:

 

Twenty-five hundred dollars from PMHMS PTSA to Prescott Mile High School Middle School.

 

Five hundred dollars from Word of Life Assembly to the Washington Traditional School Reading Program.

 

A photo enlarger and miscellaneous supplies valued at $250 from Ms. Danielle DeFiore to Granite Mountain Middle School.

 

Two hundred and fifty dollars from Channel One Communications Corp. to Mr. Kelly Cordes at Granite Mountain Middle School.

 

A computer, monitor, VCR and computer books from Mr. Roy Boeckler.

 

Four monitors from Preston Grafman

 

A luncheon valued at $190.80 from Olive Garden to honor the Granite Mountain Middle School and Prescott Mile High Middle School students who earned a score of 100% on at least one portion of the AIMS test.

 

A scanner, printer and speakers valued at $200 from Ms. Anne Schwerdt.                           

 

Seventy-five yards of Badger Blue fabric valued at $100, from Ms. Lillian Aguilera to Prescott High School.

 

The following donated golf clubs to Prescott High School:

                  

          Jerry Emery                                         no valued given

          Dick Pearson                                              $400.00

          Pat and Jerry Mitchell                                $75.00

          Connie Ziebell                                            $50.00

          Bob Luick                                                   $10.00

          RA Shaw                                                     $500.00

          Paul Mazade                                               $40.00

          Skip Waldorf                                               $100.00     

 

A US Flag from Mr. Duane Watkins, Watkins Corporation to Prescott High School.

 

Four hundred dollars from York Motors to Prescott Mile High Middle School.

 

Eight hundred dollars from York Motors to Northpoint Expeditionary Learning Academy.

 

Volleyballs, footballs, and basketballs, valued at $150 from Mrs. Cheryl Lough, MCK Woodworks, to Granite Mountain Middle School.

 

The ratification of vouchers as presented:

 

Voucher #                                                              Amount

 

Payroll Voucher #5                                              $914,656.74        

Payroll Voucher #6                                              $920,329.15

Expenditure Voucher #7008                                $236,306.71

Expenditure Voucher #7009                                $232,827.30

Expenditure Voucher #7010                                $353,890.85        

Expenditure Voucher #7011                                $282,218.40

Expenditure Voucher #7012                                  $87,839.73

Expenditure Voucher #7013                                $473,980.56        

Expenditure Voucher #7014                                $169,028.92

Expenditure Voucher #7001                                  $60,802.87

Expenditure Voucher #7002                                       $297.50

 

Consider approving the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of August 2006 as presented.

 

Consider the review and approval of previous minutes from the

Governing Board Study and Executive Sessions of September 12, 2006; the Executive Session of September 14, 2006; and the Executive and Voting Session of September 19, 2006.

 

ADJOURNMENT

 

          Dr. Andy Newton moved that the meeting be adjourned.  Mrs. Dee Navarro seconded the motion.

 

          Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President Joan Fleming voted aye.  The motion carried 4-0.

 

The meeting adjourned at 7:00 p.m.

 

 

 

___________________________________

Governing Board Member