PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
146 South Granite Street
Prescott, Arizona 86303
October 3, 2000
Minutes
of the Study Session of the Governing Board, Tuesday, October 3, 2000,
beginning at 6:00 p.m. in the District Office Board Room.
Governing Board members present:
President
Vaughn Delp
Dr.
Joan Fleming
Mr.
Dennis Colgan
Mr.
Gordon Maddux (arrived at 6:05 p.m.)
Absent:
Mrs.
Dana Womack
Also Present:
Dr.
Roger Short, Superintendent
Kevin
Kapp, Assistant Superintendent
Kimberly
Steward, Student Representative
Andrea
Mayer, Assistant to the Governing Board
Others Present:
Dee Navarro
Worth Mallory
May Mallory
Jim Williams
Ruth Willson
Steve Campbell
Tim Carter
Renee Raskin
Karin Ward
Mary Anne Kapp
Ed Yeager
Tracie Yeager
Michael Owens, Jr.
Mr. & Mrs. Michael Owens, Sr.
CALL
TO ORDER
President
Delp called the meeting to order at 6:03 p.m. President Delp welcomed
the members of the audience and the media.
Dr. Joan Fleming led the members of the audience in the Pledge
of Allegiance.
APPROVAL
OF AGENDA
President
Delp asked Dr. Short if the agenda was in order. Dr. Short replied
that it was in order and noted that regarding Item No. 1, review and
approval of the 1999-2000 Annual Financial Report, that all
information had not been received from the state department.
He noted that Ms. Raskin would make the presentation for this
item at the October 10th meeting.
Dr.
Joan Fleming moved that the Governing Board accept the agenda as
presented. Mr. Denny
Colgan seconded the motion.
Dr.
Joan Fleming voted aye, Mr. Dennis Colgan voted aye, and President
Delp voted aye. The
motion carried 3-0.
PRESENTATIONS
Mr. Jay Collier introduced Michael Owens, one of his students from
Prescott Mile High Middle School, along with Michael’s parents.
Mr. Michael Owens explained that he was a 7th grader at
Prescott Mile High Middle School where he felt he was receiving a
great education. He noted
that he had attended a U.S. Space Camp in Silicon Valley, California,
where he learned about aerospace technology and space exploration. He was a Mission Specialist 1 and was responsible for fixing
problems on the orbiter. The
Space Camp had several simulators and a zero gravity wall that he was
able to experience. He
plans on attending more camps and the space academy in the future.
He noted that he hopes to work for NASA one day and dreams of
being one of the first astronauts on Mars.
Mr. Owens thanked his teachers and principal for their
encouragement.
SUPERINTENDENT’S
REPORT
Dr.
Roger Short distributed the district’s October calendar and
highlighted events at the different sites for the Board.
He
noted that the district was receiving AIMS testing information back
from the state and that there would be a presentation to the Board on
October 10th. Mrs.
Betty Ann Campbell will also be updating the Board regarding her
progress on the district sponsored charter school proposal.
As
requested at the last Board meeting, Dr. Short had Ms. Renee Raskin
give an update on bus advertising.
She reported that last year was the district’s first year
using bus advertising. There
were three advertisers, but the district also had to pay money to the
vendor who solicited the advertisements, so we basically broke even
for last fiscal year. Last
year, through the Arizona Department of Health Services, we had a
grant that paid for anti-tobacco ads on four of our buses.
This year we have a new advertiser, Prescott Newspapers, that
signed a contract for two years, four buses, at $5,000 each year.
Ponderosa Tire, one of the advertisers from last year renewed
their contract for this year. There is a new person from Total Performance Partners that
will be soliciting ads for the district, so hopefully the district
will do better this year.
CONSIDER
THE REVIEW AND APPROVAL OF THE 1999-2000 ANNUAL FINANCIAL REPORT
Dr.
Roger Short reported that the Annual Financial Report is, by statute,
a report that districts have to compile and have reviewed by the
Governing Board by October 15th every year.
Once our district receives all of the needed information from
the Arizona Department of Education, we will present the completed
forms to the Board along with a presentation on October 10, 2000.
Dr. Short noted that as soon as Ms. Raskin receives the needed
information, she will hand-deliver the reports to Board members prior
to the next meeting.
CONSIDER
THE REVIEW AND APPROVAL OF NOMINATIONS FOR AWARDS FOR RECOGNITION OF
SCHOOL BOARD MEMBERS AND/OR PROGRAMS
Dr.
Roger Short reviewed the six different award categories with the
Board.
1.
The ASBA 2000 All Arizona School Board Award is for individual
Board members.
2.
The Media Award is awarded to journalists who have demonstrated
concern for education through accurate reporting of news about schools
and education.
3.
The Lou Ella Kleinz “Award of Excellence” is given to an
entire Board.
4.
The Golden Bell Award is for outstanding programs.
5.
The Jack Peterson Scholarship Award is for students.
6.
The Honor Roll Award is presented to outstanding school board
members with eight or more years of service who are planning to
retire.
President
Delp asked that nominations be given to her prior to the next
Board
meeting. She suggested
that the Board nominate the Samaritan Village Nursing Program at
Prescott High School for the Golden Bell Award.
Mr.
Denny Colgan suggested nominating Dr. Joan Fleming for the All Arizona
School Board Award.
CONSIDER
THE REVIEW AND APPROVAL OF ISSUANCE OF SECOND CONTRACTS AND AGREEMENTS
REFLECTING A 1% INCREASE TO ALL PRESCOTT UNIFIED SCHOOL DISTRICT STAFF
FOR THE 2000-2001 YEAR
Mr.
Kevin Kapp reviewed a packet of information he had prepared and
distributed to Board members. He
reviewed the minutes from last May in which the Board had stated their
commitment to second contracts. He
informed the Board that he had received confirmation from the Arizona
Department of Education regarding the approval of second trigger
money. He reviewed the
budget and personnel cuts and other steps that had been taken to find
the money for a step and a 1% increase for staff and the adjustments
made to cuts regarding the Sex Education Program and New Horizons.
After
summarizing all of this information, he informed the Board that he
felt there was enough money in the budget to offer 1% second contracts
to all staff. The Board members commended Mr. Kapp for his work with the
employee associations and administration to be able to offer salary
increases, despite the budget constraints of a district with declining
enrollment.
CONSIDER
CONDUCTING THE FIRST READING OF THE POLICY SERVICES ADVISORY, VOLUME
12, NUMBER 5, FOR AUGUST 2000, WITH A SECOND READING AND REQUEST FOR
ADOPTION AT THE OCTOBER 10, 2000, BOARD MEETING
Dr.
Roger Short informed the Board that for each of the five policies
being considered for adoption, the policy advisory was placed in the
notebook first, followed by the present policy, and then the proposed
policy and reviewed each proposed policy with the Board.
The proposed policies relate to Staff Conduct, Student Conduct,
Student Discipline, Student Suspension, and Expulsion of Students.
Discussion
followed regarding the use of a hearing officer and also the
notification of the Board regarding suspensions.
CONSIDER
THE REVIEW AND APPROVAL OF A REQUEST FROM MRS. CAROLYN PETERS FOR A
MATERNITY LEAVE OF ABSENCE
There
was no discussion regarding this item.
CONSIDER
APPROVING THE CONSENT AGENDA AS PRESENTED
Mr. Denny Colgan moved that the Governing Board adjourn.
Mr. Gordon Maddux seconded the motion.
Dr.
Joan Fleming voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux
voted aye, and President Delp voted aye.
The motion carried 4-0.
The
meeting adjourned at 7:10 p.m.