August 22, 2006

 

Minutes of the Governing Board Special Study and Voting Session of Tuesday, August 22, 2006, beginning at 5:30 p.m. held in the District Office Board Room.

 

Governing Board Members Present:

 

President Joan Fleming

Mrs. Dee Navarro (through teleconference)

Dr. Andy Newton

Mr. Steve Campbell

Mr. Tom Staley

                                       

Also Present:

Dr. Chris Reynolds, Assistant Superintendent

Mrs. Andi Mayer, Assistant to the Governing Board

 

Others Present:   

         

          Jay Collier                     Mark Nietupski              Dale Wachs

          Bill Monroe                    Arn Lavington               

                  

CALL TO ORDER

President Joan Fleming called the meeting to order at 5:30 p.m.

 

OPENING CEREMONY AND WELCOME

President Fleming welcomed everyone and thanked those present for attending.  Dr. Andy Newton led the audience in the Pledge of Allegiance.

 

APPROVAL OF AGENDA

President Fleming noted that the agenda appeared to be in order and entertained a motion for the approval of the agenda.

 

Mr. Steve Campbell moved that the Governing Board approve the agenda as presented.  Dr. Andy Newton seconded the motion.

 

Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, Mr. Steve Campbell voted aye, and President Fleming voted aye.  The motion carried 5-0.

 

PRESENTATIONS

None.

 

SUPERINTENDENT’S REPORT

None.

 

 

STUDY AND VOTING SESSION:

 

CONSIDER APPROVING A RIGHT-OF-WAY TO THE CITY OF PRESCOTT AT WHETSTINE AND RUTH STREET THAT WOULD INVOLVE A SMALL PARCEL OF DISTRICT-OWNED PROPERTY IN EXCHANGE FOR CONTRIBUTION TOWARDS THE BUS STOP DRIVEWAY PAVING

 

          Mr. Steve Campbell moved that the Governing Board approve a right-of-way to the City of Prescott at Whetstine and Ruth Street that would involve a small parcel of district-owned property in exchange for contribution towards the bus stop driveway paving. Dr. Andy Newton seconded the motion.

 

Mr. Jay Collier clarified to the Board that they had approved a right-of-entry to the City of Prescott back in June in order for the road work to get started so that Ruth Street would have two-way traffic prior to the start of school.  He noted that when the right-of-entry was approved it was understood that a formal right-of-way would be formalized at a later date and that the City of Prescott was asking for an exchange of improvements to the bus stop area for two small district-owned parcels of land needed for the roadway.

 

Mr. Mark Nietupski clarified that the City of Prescott was offering contributions through traded work plus some money to go towards the paving of the bus stop driveway and wanted to make it clear that the amount of money in no way would be enough to cover the entire paving project.

 

Mr. Collier pointed out that the wording of the resolution should be changed to reflect two small parcels of land.

 

President Fleming called for the vote.

 

Mrs. Dee Navarro voted nay, Dr. Andy Newton voted nay, Mr. Tom Staley voted nay, Mr. Steve Campbell voted nay, and President Fleming voted nay.  The motion was defeated 0-5.

 

Mr. Tom Staley moved that the Governing Board approve a right-of-way to the City of Prescott at Whetstine and Ruth Street that would involve two small parcels of district-owned property in exchange for contributions towards the improvement of the Prescott High School bus stop turn-around area.  Dr. Andy Newton seconded the motion.

 

Mr. Jay Collier reviewed the items the City of Prescott was willing to do in exchange for the two small parcels of property:

 

1.       The lengthening of the existing corrugated metal pipe by 27 linear feet;

2.       The reconstruction of the headwall;

3.       The addition of 27 linear feet of concrete valley gutter (over the pipe extension);

4.       Construction of driveway entrances on Whetstine Avenue and Ruth Street;

5.       Pavement of the asphaltic concrete wedge approaching the valley   gutter on Whetstine Avenue to mitigate erosion;

6.       The replacement of 90 linear feet of fence (new) that was removed along school property needed to create new bus drive entrance;

7.       The city will be granted access to school property in order to enhance the drainage south from the new extended headwall; and

8.       The amount of $7,900 to go towards the paving of the bus driveway area.

 

Mr. Collier stated that he thought it was a very fair offer.  He noted that the cost for paving the bus driveway area would be $30,000 and that after the district received the $7,900 from the city, it would still need to come up with $22,000 to complete the project.

 

Mr. Collier reviewed three options the district had for the possible funding of the $22,000.  He noted that the district could use bond money since there is already over $500,000 allotted from bond money for paving at the high school, use building renewal money, or not pave it at all.

 

Mr. Tom Staley noted that it was his understanding (right or wrong) that the city would pave the bus drop-off area in exchange for the land.  He asked which of these items the city would have to have done anyway.

 

Mr. Nietupski responded that the city would have to match the existing items such as driveways, etc. and if you didn’t have an access it would not be the city’s responsibility on private property.  He noted that the city would have to do some paving to match the existing access routes, but not the curbing, gutter, sidewalks, and fencing. 

 

Mr. Dee Navarro stated that she was never under the impression that the City of Prescott was going to come and pave that entire area, but that it was thrown out there as a side remark.  Mrs. Navarro called for the question.

 

President Fleming noted that a call for the question required a two-thirds vote of the Board and if passed no further discussion would take place and the Board would vote immediately.  She then called for the vote.

 

          Mrs. Dee Navarro voted aye, Dr. Andy Newton voted nay, Mr. Tom Staley voted nay, Mr. Steve Campbell voted nay, and President Joan Fleming voted nay.  The call for the question was defeated 1-4.

 

President Fleming asked Mr. Cowan to speak regarding if the paving was not done at all.

 

Mr. Jim Cowan stated that he had concerns about mud and inclement weather and that for the students and buses the paving was not essential, but that there would be erosion if not paved.

 

Mr. Collier noted that Mr. Lavington had secured two separate bids for the paving and that Asphalt Paving Supply had been lower by $2,500 than Fann.

 

President Fleming asked if it could be done on a weekend?  Mr. Collier responded yes.

 

Dr. Andy Newton suggested the Board vote on the motion.

 

          Mrs. Dee Navarro voted aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, Mr. Steve Campbell voted aye, and President Joan Fleming voted aye.  The motion carried 5-0.

 

Mrs. Dee Navarro ended her teleconference with the Board at this time (6:12 p.m.).

 

Mr. Tom Staley suggested that an item be put on the September agenda regarding the additional money needed to complete the paving project.

 

Mr. Mark Nietupski thanked the Governing Board and stated that the City of Prescott appreciates the relationship shared with the district and that it was important for the two entities to work together.

         

ADJOURNMENT

 

          Dr. Andy Newton moved that the Governing Board meeting be adjourned.  Mr. Steve Campbell seconded the motion.

 

Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, Mr. Steve Campbell voted aye, and President Fleming voted aye.  The motion carried 4-0.

 

 

The meeting adjourned at 6:13 p.m.

 

 

 

___________________________________

Governing Board Member