PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1

146 South Granite Street

Prescott, Arizona 86303

 

July 11, 2000

 

Minutes of the Special Session of the Governing Board, Tuesday, July 11, 2000, beginning at 5:00 p.m. in the District Office Boardroom.

 

          Governing Board members present:

 

President Vaughn Delp

Dr. Joan Fleming

Mr. Dennis Colgan

Mr. Gordon Maddux

          Absent:                

Mrs. Dana Womack

          Also Present:

Dr. Roger Short, Superintendent

Ms. Kim Steward, Student Representative

Andrea Mayer, Assistant to the Governing Board

 

          Others Present:

Mr. J.T. Purvis, Realtor

Mr. David Palmer, Jr., Interested Party

 

CALL TO ORDER

President Vaughn Delp called the meeting to order at 5:03 p.m.

 

CONSIDER MOVING INTO EXECUTIVE SESSION

 

Dr. Joan Fleming moved that the Governing Board move into Executive Session according to A.R.S. 38-431.03 (A) (7) for the purpose of discussing the sale or lease of real property.  Mr. Dennis Colgan seconded the motion. 

 

Dr. Joan Fleming voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 4-0.

 

The Governing Board moved into Executive Session at 5:08 p.m. in Conference Room B.

Present:

President Vaughn Delp

Dr. Joan Fleming

Mrs. Dana Womack (5:35 p.m.)

Mr. Dennis Colgan

Mr. Gordon Maddux 

Also Present:       

Dr. Roger Short, Superintendent

Ms. Kimberly Steward, Student Representative

 

Others Present:

Mr. J.T. Purvis, Realtor

Mr. David Palmer, Jr., Interested Party

 

President Delp read the following statement:

 

All persons present are hereby reminded that it is unlawful to disclose or otherwise let it be known anything that transpires or is discussed during this executive session, except as set out in A.R.S. 38-431.03 (B).

 

Those present reviewed the offer of sale of property regarding the Dexter land parcel.

 

Discussion followed regarding District Office property sale and offer.

 

Mrs. Womack entered the meeting at 5:35 p.m.

 

Discussion continued regarding the potential sale of the District Office.

 

RECONVENE TO REGULAR SESSION

 

Dr. Joan Fleming moved that the Governing Board reconvene to regular session.  Mr. Gordon Maddux seconded the motion. 

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

The Governing Board reconvened to regular session at 5:54 p.m.

 

 

 

 

Governing Board Member

   

July 11, 2000

 

Minutes of the Study and Voting Session of the Governing Board, Tuesday, July 11, 2000, beginning at 6:00 p.m. in the District Office Board Room.

 

          Governing Board members present:

 

President Vaughn Delp

Dr. Joan Fleming

Mrs. Dana Womack

Mr. Dennis Colgan

Mr. Gordon Maddux

 

          Absent:                

None

 

          Also Present:

Dr. Roger Short, Superintendent

Kevin Kapp, Assistant Superintendent

Kimberly Steward, Student Representative

Andrea Mayer, Assistant to the Governing Board

 

                                      Others Present:

Dee Navarro          

Worth Mallory

Lois Ward    

Wilbur Moulton

Betty Ann Campbell      

Jim Williams

Renee Raskin       

Kelly Cordes

Bruce Smith

 

                                                                                               

CALL TO ORDER

President Delp called the meeting to order at 6:00 p.m.  President Delp welcomed the members of the audience and the media.  Mrs. Dana Womack led the members of the audience in the Pledge of Allegiance.

 

APPROVAL OF AGENDA

President Delp asked Dr. Short if the agenda was in order. Dr. Short replied that it was and reminded the Board that this meeting was a study and voting session.

 

Mr. Gordon Maddux moved that the Governing Board accept the agenda as presented.  Dr. Joan Fleming seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

SUPERINTENDENT’S REPORT

Dr. Short gave an overview of Senate Bill 1007 initiative which provides for an increase to the transaction privilege tax rate from 5.0% to 5.6% to provide greater funding for teacher salaries, to increase the school year, and to provide additional funding for other maintenance and operation education programs.  Arizona voters will vote on this initiative in November. He provided copies of the overview to the Board and the audience.

 

Dr. Short reported that 76 students participated in the high school summer school program that consisted of required coursework.  118 students had participated in the middle school summer program that was held at Prescott Mile High Middle School and provided ESL services, reading and math remediation, and assistance with language skills.  The Frontier Rotary Reading and Math Program for elementary students was held at Miller Valley Elementary School and had over 300 students participating in this program.  He noted that summer school programs served almost 500 students this year.

 

Dr. Short reviewed the District Leadership Team and Governing Board Retreat agendas.  The DLT Retreat will be held at Goldwater Lake, August 9-10.  The Governing Board Retreat will be held at the Mountain Club Clubhouse on August 11th.  He noted that the Governing Board would be participating in the DLT Retreat the afternoon of August 10th. 

 

CONSIDER RECESSING THE REGULAR MEETING TO HOLD A PUBLIC HEARING TO DISCUSS THE 2000-2001 PROPOSED BUDGET

 

Mr. Gordon Maddux moved that the Governing Board recess the regular meeting in order to hold a Public Hearing to discuss the 2000-2001 proposed budget.  Mr. Dennis Colgan seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

Dr. Short reminded the Board that at the last meeting in June, the Board received an extensive presentation that covered the proposed budget and that a three-page summary had been published in the newspaper.

 

There were no public comments regarding the proposed budget.

 

 

CONSIDER ADJOURNING THE PUBLIC HEARING AND RECONVENING TO REGULAR SESSION

 

Mr. Dennis Colgan moved that the Governing Board adjourn the Public Hearing and reconvene to regular session.  Mr. Gordon Maddux seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING THE 2000-2001 PROPOSED BUDGET

         

Dr. Joan Fleming moved that the Governing Board approve the 2000-2001 proposed budget as presented.  Mr. Gordon Maddux seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING AN OUT-OF-STATE TRAVEL REQUEST FOR THE HIGH SCHOOL GIRL’S BASKETBALL TEAM

 

Mr. Gordon Maddux moved that the Governing Board approve the out-of-state travel request for the high school girl’s Basketball team.  Dr. Joan Fleming seconded the motion.

 

Mr. Kelly Cordes informed the Board that the team would leave on a Thursday and return on Sunday.  The team is guaranteed to play five games.  The team would be renting vans for transportation because of school liability and that the team already has the funds to provide for transportation and hotel accommodations.  There would be six adults and ten students in attendance for this tournament. 

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING MYERS-STEVENS & TOOHEY COMPANY AS THE AGENT TO PROVIDE A VOLUNTARY PARTICIPATION STUDENT ACCIDENT AND HEALTH INSURANCE PROGRAM

 

Dr. Joan Fleming moved that the Governing Board approve Myers-Stevens & Toohey Company as the agent to provide a voluntary Student Accident and Health Insurance program for a five (5) year period.  Mr. Dennis Colgan seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING A NOMINEE FOR THE FINANCIAL OVERSIGHT COMMITTEE

 

Mr. Dennis Colgan introduced Mr. Bruce Smith, a parent he wanted to nominate for appointment to the Financial Oversight Committee.  Mr. Colgan noted that Mr. Smith has been interested in school issues since he moved to Prescott and that his wife has been active with PTA at Abia Judd.

 

Mr. Dennis Colgan moved that the Governing Board approve the appointment of Mr. Bruce Smith to the Financial Oversight Committee.  Mr. Gordon Maddux seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING AN OFFER FOR SALE OF DEXTER LAND PARCEL

 

Dr. Joan Fleming moved that the Governing Board approve the offer for sale of the Dexter land parcel.  Mr. Dennis Colgan seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING A TENTATIVE OFFER ON SALE OF DISTRICT OFFICE PROPERTY

 

Dr. Short informed the Board that the district does not currently have an offer for sale of district office property for the Board to consider, so this would be a non-action agenda item.

CONSIDER DIRECTING THE ADMINISTRATION TO WRITE AN INVOLUNTARY TRANSFER POLICY AND PROCEDURE

 

Mr. Dennis Colgan moved that the Governing Board direct the administration to write an Involuntary Transfer Policy and Procedure with involvement of the employee associations for presentation and consideration by the Governing Board no later than October 2000.  Dr. Joan Fleming seconded the motion.

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING A REQUEST FROM MRS. TINA SEELEY FOR A MODIFICATION OF HER PREVIOUSLY APPROVED HALF-TIME CONTRACT

 

Mr. Gordon Maddux moved that the Governing Board approve the request from Mrs. Tina Seeley, Assistant Principal at Granite Mountain Middle School, for a modification of her previously approved half-time contract to a 5/8 contract.  Dr. Joan Fleming seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING A REQUEST FOR A LEAVE OF ABSENCE FOR MRS. TERESA BRUSO

 

Dr. Joan Fleming moved that the Governing Board approve the request from Mrs. Teresa Bruso, ESL teacher, for a one-year leave of absence under the Family/Medical Leave Act, to remain at home with her children.  Mr. Dennis Colgan seconded the motion.

 

Mr. Kevin Kapp informed the Board that the district would attempt to replace this position if someone can be found with the required ESL certification.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVING A REQUEST FROM MR. MARK BAKER FOR A VOLUNTARY, PERMANENT REDUCTION IN CONTRACT

 

Mr. Gordon Maddux moved that the Governing Board approve the request from Mr. Mark Baker, Computer Technology teacher at Prescott Mile High Middle School, for a voluntary, permanent reduction to 5/8 contract status.  Mr. Dennis Colgan seconded the motion.

 

Mr. Kevin Kapp noted that this would be a permanent reduction for Mr. Baker with no return rights to full-time status.  This leaves 3/8 of a teaching position available, which the administration recommends replacing.

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

CONSIDER APPROVAL OF THE CONSENT AGENDA AS PRESENTED

 

Ms. Renee Raskin reviewed information regarding the expenditure vouchers for the Board.  Mr. Kevin Kapp reviewed some of the new personnel that have been hired and noted that the district did receive one extra buy-out person, for a total of 7 buy-outs.

 

Mrs. Dana Womack moved that the Governing Board approve the consent agenda as presented.  Mr. Dennis Colgan seconded the motion.

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

Dr. Short made the Board aware of the possibility of having only one Board meeting in August as we did in July, due to a shortened agenda.  This meeting would take place on August 8th and would be a joint study and voting session.

 

ADJOURNMENT

 

       Dr. Joan Fleming moved that the Governing Board adjourn.  Mr. Dennis Colgan seconded the motion. 

 

Dr. Joan Fleming voted aye, Mrs. Dana Womack voted aye, Mr. Dennis Colgan voted aye, Mr. Gordon Maddux voted aye, and President Delp voted aye.  The motion carried 5-0.

 

The meeting adjourned at 6:52 p.m.