PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
146 South Granite Street
Prescott, Arizona 86303
July
10, 2001
Minutes
of the Study and Voting Session of the Governing Board, Tuesday, July
10, 2001, beginning at 5:00 p.m. in the District Office Board Room.
Governing
Board members present:
Dr.
Joan Fleming
Mr.
Denny Colgan
Mrs.
Dee Navarro
Mr.
Steve Campbell
Absent:
Mr.
Gordon Maddux
Also
Present:
Kevin
Kapp, Superintendent
Chris
Reynolds, Assistant Superintendent
Andrea
Mayer, Assistant to the Governing Board
Others
Present:
Kelton
Aker
Worth
Mallory
May
Mallory
Louise
Koniarski
Tom
Byrd
Bill Monroe
Renee
Raskin
Janie
Phare
Karin
Ward
Jim
Williams
Kelly
Cordes
Taylor
Welch
Colleen
Jonovich
CALL
TO ORDER
President
Joan Fleming called the meeting to order at 5:03 p.m. Mr. Steve
Campbell led the members of the audience in the Pledge of Allegiance.
APPROVAL
OF AGENDA
President
Fleming asked Mr. Kapp if the agenda was in order. Mr. Kapp
responded
that the agenda was in order.
Mr.
Denny Colgan moved that the Governing Board accept the agenda as
presented. Mr. Steve
Campbell seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
PRESENTATIONS
Mr.
Kelton Aker and Ms. Linda Ryan made a presentation to the Board
regarding the Stanford 9 Test Scores. Mr. Aker reported that the test scores were received very
late this year due to the company grading the tests moving their
headquarters. He noted
that this company would reimburse the district for all costs related
to mailing the test scores to parents.
Mr. Aker distributed a copy of a letter that would also be
mailed home to parents regarding the test scores and noted that the
current scores are preliminary and would become official in mid-July.
He
reviewed the reading results with the Board, reporting that Yavapai
County had the highest scores in the state and that our district tied
or scored above the highest scores throughout the county in 15 of 25
categories.
He
reviewed the language results noting that third and seventh grade had
the highest scores in this area with a drop-off in scores occurring at
the high school level.
He
reviewed the math results noting that second and fifth grade scored in
the 78th percentile. All test score results, including those for charter schools,
are available on the Internet.
Ms.
Ryan reviewed four-year comparison scores in reading, language and
math and compared scores from the classes of 2007, 2006, 2005 and
2004. She noted that the
“slump” in scores at the 9th grade level is a trend
that is county and statewide and discussed the different factors that
affect the test scores at all grade levels.
Mr.
Worth Mallory made a presentation on behalf of the Financial Oversight
Committee regarding the pay to play fees and auxiliary operations
funds. He noted that the
form filled out by the coaches had been revised and now asked for the
number of participants and the number of students on scholarships.
He distributed a spreadsheet through April 30, 2001, that
reflected receipts and expenses for athletics at the high school and
middle school levels and funding coming out of the M & O budget
for athletics exclusively for such things as coaching salaries.
He
reported that the FOC had come up with two recommendations.
The minority recommendation was to reduce pay to play fees at
the high school, which would be a good public relations idea.
The majority recommendation was to maintain the present policy
because the tax credits are reimbursed and there have been no
complaints received at the high school, at any of the FOC meetings, or
at the recent call to the public at the Board meeting held at Prescott
High School. He noted
that no child is prevented from participating in sports because of the
fee due to the scholarships provided.
The FOC felt that the middle schools should do more to attract
tax credit monies for their athletic programs since they were both in
the red on the spreadsheet.
Mr.
Denny Colgan thanked Mr. Mallory and the FOC for developing the
spreadsheet, which allows the Board to better analyze pay to play and
athletic costs. President
Fleming also applauded the FOC for their hard work.
President
Fleming reported on the recent ASBA Delegate Assembly that she
attended. She noted that
the three proposals our district had submitted were all turned down.
The delegates met as a legislative committee, reviewed every
proposal from every district and then produced rationale for whether
proposals were supported or not.
She
highlighted some of the proposals which included:
meaningful requirements for home schooled students, home rule
charter school districts, maintaining district control of performance
pay, a proposal for failing schools to hire master teachers for
remediation, state trust lands, using weighted or unweighted counts
regarding Proposition 301 for next year, and stipends for governing
board members.
SUPERINTENDENT’S
REPORT
Mr.
Kapp distributed copies of a letter from three legislators expressing
concern about proposed amendments regarding teacher pay for
performance, failing schools and Prop 301 M & O funds going
directly to school sites bypassing school boards or charter owners.
The letter was asking for help through calls, letters or
e-mails regarding these issues.
He
noted that the summer school programs are still continuing through
next week during the morning with the Frontier Rotary Reading Program
at Taylor Hicks, the middle school summer school at Prescott Mile High
Middle School, the extended school year program at Miller Valley and
CASA summer programs at Abia Judd during the afternoon.
He
reported that Mr. Arn Lavington and Mr. Gary Glaser would be making a
report to the Board in August regarding the construction taking place
within our district through Students First.
He
reported that the Board Room had been painted using some of the rental
money and asked the Board if they had any decorating ideas.
He noted that he was considering permanent displays of student
artwork in the Board Room and displaying the pictures of past Board
Presidents in the hallway.
Mr.
Kapp reported that the Board and District Leadership Team Retreats
would be held July 24-26 at the Mountain Club.
He asked Board members to submit any agenda items to his
office.
PUBLIC
HEARING
Mr.
Steve Campbell moved that the Governing Board consider recessing the
regular meeting to hold a public hearing to discuss the 2001-2002
proposed budget. Mr.
Denny Colgan seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
There
was no public member present who wished to discuss the proposed
budget.
Mr.
Denny Colgan moved that the Governing Board consider adjourning the
public hearing and reconvening to regular session.
Mrs. Dee Navarro seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
President
Fleming noted that since this was a combined study and voting session,
agenda items would be discussed first and then voted on right after
any discussion.
CONSIDER
ADOPTING THE 2001-2002 PROPOSED BUDGET
Ms. Renee Raskin noted that
there was less money in transportation in the proposed budget due to
fewer students being served and from reduced routes.
She distributed a page with changes to the budget from June,
noting that this is what had been published in the newspaper.
She noted that regarding Proposition 301 funding, the number
went up to $272.42, which will mean the budget will have to be revised
in August or September, after it is adopted.
Mr.
Steve Campbell moved that the Governing Board adopt the 2001-2002
proposed budget. Mr.
Denny Colgan seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
CONSIDER
APPROVING PARTICIPATION IN THE FARMERS INSURANCE COMPANY OF ARIZONA
AND MID-CENTURY INSURANCE COMPANY PERSONAL LINES PROGRAM TO EMPLOYEES
Ms. Renee Raskin noted that
this request had been brought to the district from the Arizona School
Risk Retention Trust. This
would allow these companies to distribute information to district
employees at our vendor fair in August.
Mr. Colgan asked why these
vendors needed a resolution from the Board and the other participants
of the vendor fair did not. She
responded that the Trust required the resolution to be approved by the
Board.
Mr.
Steve Campbell moved that the Governing Board approve participation in
the Farmers Insurance Company of Arizona and Mid-Century Insurance
Company personal lines program to employees.
Mrs. Dee Navarro seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
CONSIDER
APPROVING AN OUT-OF-STATE TRAVEL REQUEST FOR THE PRESCOTT HIGH SCHOOL
GIRL’S BASKETBALL TEAM TO ATTEND THE SAN DIEGO GIRLS BASKETBALL
CLASSIC, JULY 19-22, 2001
Mr. Kapp reported that a
request had been received from the PHS Girl’s Basketball Team to
travel to San Diego and that Mr. Kelly Cordes was present to answer
any questions.
Mr.
Denny Colgan moved that the Governing Board approve the out-of-state
travel request for the Prescott High School Girl’s Basketball Team
to attend the San Diego Girls Basketball Classic, July 19-22, 2001.
Mr. Steve Campbell seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
CONSIDER
APPROVING THE NEW TEXTBOOKS THAT HAVE BEEN ON 60-DAY PREVIEW AND ARE
TO BE USED IN THE FOLLOWING CLASSES AT PRESCOTT HIGH SCHOOL:
CHILD DEVELOPMENT, FASHION DESIGN AND FOOD SCIENCE
Mr. Kapp noted that the
proposed textbooks have been on 60-day preview and now were being
recommended for approval.
Mr. Worth Mallory addressed the
Board expressing concern he had regarding the textbook “Parents and
Their Children.” He
stated that he felt the book was deficient because it overlooked
infant brain development and had not included all of the most recent
studies. It also does not
emphasize the importance of reading to children.
He felt the book could be used with supplementation.
Without such supplementation, he felt the book would be
inadequate. He suggested that the district invite someone to do an
in-service.
Ms. Linda Ryan thanked Mr.
Mallory for his research and stated that she agreed with his
recommendation for supplementation, but also noted that of the books
available on the market, this was the best book.
Mr.
Steve Campbell moved that the Governing Board approve the new
textbooks that have been on 60-day preview and are to be used in the
following classes at Prescott High School:
Child Development, Fashion Design and Food Science.
Mr. Denny Colgan seconded the motion.
Ms. Linda Ryan stated that she
would include Mr. Worth Mallory and Mr. Trask in future discussions
regarding supplementation for the parenting book.
Mr. Kapp suggested that an in-service regarding supplementation
could be held for those teachers using the book during the teacher
meetings at the beginning of school.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
CONSIDER
THE REVIEW AND APPROVAL OF GRANTING AN EASEMENT TO BILLIE WELCH FOR
PROPERTY PREVIOUSLY EXCHANGED AT THE DEXTER LAND LOCATION AS A
CONTINUATION OF THAT TRANSACTION
Mr.
Kapp noted that this was a continuation of the transaction involving
the land exchange.
Mr.
Taylor Welch addressed the Board and stated that his mother was
requesting an easement for egress, ingress and utility access.
Mr.
Denny Colgan moved that the Governing Board approve the granting of an
easement to Billie Welch for the property previously exchanged at the
Dexter land location as a continuation of the land exchange
transaction. Mrs. Dee
Navarro seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
CONSIDER
APPROVING THE ARIZONA COMMUNITY FOUNDATION GRANT FOR THE “ARTS IN
THE COMMUNITY, ARTS IN THE SCHOOLS”
Mrs. Mary Anne Kapp noted that
this was a planning grant to look at arts programs and working with
supplementation and support services.
She noted that a formal proposal would be submitted to the
Arizona Community Foundation and would be brought to the Board in the
fall.
Mr. Campbell asked if this
grant would be used to enrich our programs.
Mrs. Kapp responded yes and that it would be used to enhance
all areas of the arts.
Mr.
Steve Campbell moved that the Governing Board approve the Arizona
Community Foundation Grant for the “Arts in the Community, Arts in
the Schools.” Mr. Denny
Colgan seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
CONSIDER
APPROVING A REQUEST FROM MRS. TINA SEELEY FOR A MATERNITY LEAVE OF
ABSENCE FROM APPROXIMATELY AUGUST 1, 2001 THROUGH OCTOBER 1, 2001
Mr.
Denny Colgan moved that the Governing Board approve the request from
Mrs. Tina Seeley for a maternity leave of absence from approximately
August 1, 2001 through October 1, 2001.
Mrs. Dee Navarro seconded the motion.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
Dr.
Chris Reynolds noted that this would be a non-paid leave and that his
office was working with Mr. Mike Harlan as to how to fill that vacancy
and that a replacement could be paid using the funds not being paid to
Mrs. Seeley.
CONSIDER
APPROVING THE CONSENT AGENDA AS PRESENTED
Mr.
Steve Campbell requested that under the Consent Agenda, Item No. 8
regarding the approval of the certified and classified personnel
actions be removed and voted on separately.
He noted that he would abstain his vote due to the fact that
his daughter is on the certified list for hiring.
Mr.
Denny Colgan moved that the Governing Board approve Items No. 9-12
under the Consent Agenda and that Item No. 8 be voted on separately.
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and Dr. Joan Fleming voted aye.
The motion carried 4-0.
Mr.
Denny Colgan moved that the Governing Board approve Item No. 8 under
the Consent Agenda regarding certified and classified personnel
actions. Mrs. Dee Navarro seconded the motion.
Dr.
Chris Reynolds noted that two of the candidates (Laura Campbell and
Jason Eaton) being considered on the certified employment list would
be hired using an alternative certification program.
They would work at the high school with mentor teachers for a
two-year period and then would be able to apply for certification
under the alternative certification program.
Mr. Kapp noted that Prescott would be the first district to
consider using this alternative certification program
Mr.
Steve Campbell abstained; Mrs. Dee Navarro voted aye, Mr. Denny Colgan
voted aye and President Fleming voted aye.
The motion carried 3-1 with Mr. Campbell abstaining.
Consider
approving the certified and classified personnel actions as presented.
Certified
Staff Employments:
Laura Campbell*, Karen Dumoch,
Jason
Eaton, Judith Ely, Colleen Jonovich
, Kimberly Kloos, Erin Pecora, Donna Ray**, Carrie Lee Vining
and Kent Winslow.
*Funded
through 301 monies
**Funded
through Federal Grant Funds
Certified
Resignations:
Eric Jackson, Melissa Jackson, Dan Marioni and Joe Peters.
Classified
Employment:
Selene Ammaccapane*, Sharon Bais, Patrick Brennan, Devon
Casey*, Carl Colburn*, Amanda Davis*, Effie Elfer*, Amber Fornara*,
Anita Garrison*, Jason Goldberg*, Darlene Lowe, Susan Lynch, Laurie
Marlie*, Marc Metz*, Courtney Oertel, Barry Ramey*, Sharon Seymour*,
Jack Shapiro and Patty Tolbert
*Funded
by 21st Century grant monies.
Classified
Resignations: Connie
Kelner and Heather Licavoli.
The
acceptance of donations as presented.
Five
gift certificates valued at $125, from Papa John’s Pizza, to the
Prescott High School Renaissance Program.
A
sofa and chair valued at $250, from Tim and Linda Carter, to the
Prescott High School Athletic Department.
Fifty
dollars from W. J. Winget, for the Prescott High School Youth in
Government Program.
Three
table bookshelves valued at $1,200 from Hastings, to the Prescott High
School library.
A
Sony VCR valued at $100, from Mr. Len Williams, to the Prescott High
School Industrial Technology Department.
Two
gold watches valued at $1,000, from Raskin Jewelers, to the Prescott
High School Renaissance Program.
A
1995 Dodge Neon valued at $6,000, from York Motors, to the Prescott
High School Renaissance Program.
Two
hundred and fifty dollars from Sharing Friends in Christ, to the
Prescott High School Youth in Government Program.
Eighteen
three-ring binders valued at $18, from Ms. Emily Ellis, to the
District Business Office.
One
hundred dollars from Eley and Barbara Denson, to the Taylor Hicks
Elementary School computer program.
Fifty
dollars from Hilton and Eileen Barry, to the Taylor Hicks Elementary
School Best Program.
Five
thousand ten dollars from F. Neal and Ann W. Mortenson, to help
develop a handicapped playground at Abia Judd Elementary School.
Eighty-three
dollars and fifty cents from Mr. Robert Bjorklund, to the Granite
Mountain Middle School band department.
Ten
thousand dollars from the Margaret T. Morris Foundation, made
available to Youth Count to fund the Teen College Summer Program
submitted by Beth Wangen, Teen College Director.
The
ratification of vouchers as presented.
Voucher #
Amount
Payroll Voucher #29
$749,880.83
Payroll Voucher #30
$1,343,943.09
Payroll Voucher #31
$442,224.50
Expenditure Voucher #5081
$24,555.42
Expenditure Voucher #5082
$95,359.91
Expenditure Voucher #5083
$50,660.35
Expenditure Voucher #5084
$83,282.39
Expenditure Voucher #5085
$28,982.71
Expenditure Voucher #5086
$33,254.34
Expenditure Voucher #5087
$35,700.30
Expenditure Voucher #5088
$172,499.49
Expenditure Voucher #5089
$18,136.06
Expenditure Voucher #5090
$38,898.28
Expenditure Voucher #5091
$48,913.71
Expenditure Voucher $5092
179,225.17
Consider
approving the Auxiliary Operations and Student Activities Fund
Statement of Receipts and Disbursements for the month of May 2001.
Consider
approving the previous minutes from the Study and Voting Sessions of
June 12, 2001 and for the Special Session of June 21, 2001.
ADJOURNMENT
Mr.
Steve Campbell moved that the Governing Board meeting be adjourned.
Mr. Denny Colgan seconded the motion
Mr.
Steve Campbell voted aye, Mrs. Dee Navarro voted aye,
Mr.
Denny Colgan voted aye and President Fleming voted aye.
The
motion carried 4-0.
The
meeting adjourned at 6:55 p.m.
_________________________________
Governing
Board Member