PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
146 South Granite Street
Prescott, Arizona 86303
March 8, 2005
Minutes of the Governing
Board Voting Session of Tuesday, March 8, 2005, beginning at 5:30 p.m.
held in the District Office Board Room.
Governing Board Members
Present:
President Andy Newton
Dr. Joan Fleming
Mrs. Dee Navarro
Mr. Tom Staley
Mr. Steve Campbell
Also Present:
Mr. Kevin Kapp,
Superintendent
Dr. Chris Reynolds,
Assistant Superintendent
Mrs. Renee Raskin,
Director of Business Services
Miss Justine Bunger,
Student Representative
Mrs. Andi Mayer, Assistant
to the Governing Board
Others Present:
Dorrean Walker
Jim Williams Jean McGee
Kelly
Johnston Michele McFadden Dave McGee
Joseph
Dombrowski Drew Collison Lori Collison
Jack Rusing
Tom Rusing Cathey Rusing
Larry Legler
Bob Williams Jim Wells
CALL TO ORDER
President Andy Newton
called the meeting to order at 5:35 p.m.
OPENING CEREMONY AND
WELCOME
Miss Justine Bunger led
the audience in the Pledge of Allegiance and President Newton welcomed
everyone and thanked them for attending.
APPROVAL OF AGENDA
President Newton noted
that regarding the agenda, Item No. 4 under the Voting Session would be
moved to the top of the agenda.
President Andy Newton
moved that the Governing Board approve the agenda as modified. Dr. Joan
Fleming seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye, and President Newton voted aye. The motion carried
5-0.
PRESENTATIONS
Mr.
Kevin Kapp introduced Mr. Larry Legler, Wrestling Coach for Prescott Mile
High Middle School, and presented him with a certificate of recognition
regarding the fine job he has done with this team.
Mr. Legler noted that he
had not asked the whole team to be present, but would get the certificates
of recognition to those students who did not attend. He introduced James
Lain and Jack Rusing who both placed 4th at the State Wrestling
Tournament and were both first year wrestlers and presented them with
certificates. He introduced Max Payne who placed 5th and Jacob
Jarvis who placed 1st and presented them with certificates.
Mr. Kapp recognized the parents of those wrestlers who were in attendance.
SUPERINTENDENT’S REPORT
Mr. Kapp noted that the
two week Spring Break would begin on Saturday, that there would be
intersessions during that time, and that the District Office would be
closed the first week and open the second.
He informed the Board that
he would be using Title II money in order for him and Mrs. Totsy McCraley
to attend a conference in Denver the next several days regarding an
Expeditionary Learning Outward Bound program, which is a high school
program that allows for students to proceed through high school in a
different way.
Dr. Joan Fleming reported
that over the past four days she had attended a conference in San Antonio,
Texas, and was able to promote PUSD while there. It was a conference for
the four Border States to celebrate opportunities for Hispanic students.
She noted that she got to introduce one of the keynote speakers, Miss
Vickie Carr (the singer) who is Mexican-American. Mr. Kapp noted that
ASBA had paid for Dr. Fleming’s trip to this conference.
VOTING SESSION:
CONSIDER APPROVING MR.
JOSEPH DOMBROWSKI AS A TRUSTEE ON OUR EMPLOYEE BENEFIT TRUST (EBT) BOARD
President Andy Newton
moved that the Governing Board approve Mr. Joseph Dombrowski as a Trustee
on our Employee Benefit Trust (EBT) Board. Mr. Steve Campbell seconded
the motion.
President Newton
introduced Mr. Dombrowski and asked him to tell the Board a little bit
about himself. Mr. Dombrowski gave a brief work and personal history to
the Board and Mr. Kapp distributed a resume to Board members.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER THE POSSIBLE
APPROVAL OF A PARTNERSHIP WITH THE ARIZONA CLASSICAL THEATRE (ACT) IN
HOSTING THE ARIZONA SHAKESPEARE FESTIVAL THE SUMMER OF 2005 AT PRESCOTT
HIGH SCHOOL IN THE RUTH STREET THEATER
Mr.
Steve Campbell moved that the Governing Board approve the proposal for a
partnership with the Arizona Classical Theatre (ACT) in hosting the
Arizona Shakespeare Festival the summer of 2005 at Prescott High School in
the Ruth Street Theater. Mr. Tom Staley seconded the motion.
Mr. Kapp introduced Tracey
Mason Johnston, the manager of the Ruth Street Theater, who in turn
introduced Michelle McFadden, President of ACT, and Kelly Johnston,
Artistic Director. She noted that the proposal was asking for the
district to host the festival in a trade agreement that would allow for
135 hours of rehearsal, three weekends of performances, and adding three
performances the first week of school for middle and high school classes
to attend on the first Thursday and Friday after school begins, with that
Friday, Saturday and Sunday being the final performances. She noted that
the trade would also include several really great workshops by company
staff members who are very qualified, as well as offering 500 half price
tickets for the district to use. She noted that PUSD would be the major
sponsor of the festival and would appear in all advertisements as such.
Mr. Staley asked what the
cost of the tickets would be? Ms. Johnston responded, between $12-$14
dollars.
President Newton asked,
what percentage of actors are from the high school, or are high school
age? Ms. Johnston responded, quite a few – we have used high school and
middle school students in several of the productions and some continue
with us through the years. She noted that the number grows every year and
that last year there were 12 students involved.
Mrs. Navarro asked, how
much does it cost to use the theater for one hour? Ms. Johnston
responded, about $100, but that she would be there most of the time and
would not charge her fee.
Mrs. Navarro asked, what
about utilities? Ms. Johnston responded, utilities cost about $17 per
hour.
Mrs. Navarro asked, this
is a non-profit organization? Ms. Johnston responded, yes.
Mrs. Navarro asked if
there was any outside funding. Ms. Johnston responded, yes we do, through
a grant from the City of Prescott through the Prescott Area Arts Council
and from the Arizona Commission on the Arts – about $3500 and $2000.
Mr. Staley asked, how many
workshops would be offered to the students? Ms. Johnston responded, at
least four, with some being 1 day workshops and others being 3-5 day
workshops, and with each being tailored to meet the teachers’ needs and
wants.
Mr. Staley asked, how much
would that cost if we had to pay for the workshops? Mr. Kelly Johnston
responded, the Arizona Commission on the Arts would charge between
$1200-$1500 for a one day workshop, $3000-$4000 for a two day workshop,
and $5000-$6000 for a five day workshop. He noted that those would be
comparable to what they could offer.
Mr. Campbell asked, would
the hours for rehearsal or performances be bumping anyone else from using
the theater? Ms. Johnston responded, no, PUSD scheduling always comes
first. She noted that because the members of ACT work, rehearsals would
be at night and would not interfere with classes or the janitor.
Mrs. Navarro stated that
she had a concern about allowing them to use the facility and the $2,000
amount the district would have to pay. She asked if the district charged
other non-profit organizations. Mr. Kapp responded, yes we do, but at a
reduced rate.
Ms. Johnston stated that
she felt the trade would be very equitable.
President Newton stated
that the students would be getting something in return for the use of the
facilities, rather than just a check, and it would benefit the community
as well as the students.
Ms. Johnston noted that in
the past, when the production was in the park, teachers had brought over
400 students at a charge of $2.00 per student. She noted that it would be
free for the students this time without having to use funds from tax
credit donation money.
Dr. Fleming asked if the
students would see both plays. Ms. Johnston responded, they would see
Hamlet.
Dr. Fleming asked, is
there a real need for those workshops? Ms. Johnston responded, yes, we
have been paying people to come in for those types of workshops, such as
playwright and choreography workshops. She noted that one of Louisa
Nelson’s former students was just accepted into a playwright program at
UCLA where they only take three students.
Dr. Fleming asked if there
were any chance of doing the performances for the students the next week,
rather than the first week of school. Mr. Johnston responded, yes, we
could – we just didn’t want to leave up the set and take up the space.
Ms. Johnston stated that she would have to look at the calendar, but that
it might be possible to do performances on Monday or Tuesday of the second
week.
Mr. Kapp offered to ask
the middle school principals what they would prefer.
Dr. Fleming asked if this
had to be voted on tonight? Ms. Johnston responded, yes, due to the short
timeline for advertising and to print who the major sponsor is on that
advertising. Ms. McFadden added that deadlines were fast approaching and
that it was important for the City of Prescott for the festival to bring
in tourists who come from all over the state.
Mr. Kapp noted that the
proposal was just for the summer of 2005, with the idea being to see how
it works.
Mrs. Navarro stated that
she would probably be more comfortable voting on the proposal if there
were a schedule of the reciprocal items the district would receive. Ms.
Johnston stated that she honestly didn’t know if she could get the
teachers to work out a schedule for workshops this close to the end of the
quarter with finals and grades due.
Mr. Staley pointed out
that the district would be receiving $3,000 worth of tickets and four
workshops for the students and it would cost the district $2,000. He
noted that the benefits the district would receive were very clear to him.
Dr. Fleming stated that
she was concerned about setting a precedent, but it’s a trade agreement
that provides for our students.
Mrs. Dee Navarro voted
nay, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
4-1.
CONSIDER THE REVIEW,
RATIFICATION AND APPROVAL OF BUILDING RENEWAL REQUESTS AND EXPENDITURES
FOR FISCAL YEAR 2004-2005
Mrs. Dee Navarro moved that the Governing Board approve the building
renewal requests and expenditures for the fiscal year 2004-2005, along
with the following provisions: $300,000 to be held for a contingency
fund, $119,000 already spent, as well as the $86,000 encumbered, with the
balance to be spent on discretionary projects. Mr. Steve Campbell seconded
the motion.
Mr.
Staley stated that he thought the Board was doing a great thing by
creating an emergency fund.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER THE REVIEW AND
APPROVAL OF THE PRELIMINARY SOFT CAPITAL, UNRESTRICTED CAPITAL AND THE
BUILDING RENEWAL BUDGET REQUESTS FOR FISCAL YEAR 2005-2006
Mr. Steve
Campbell moved that the Governing Board approve the preliminary soft
capital, unrestricted capital and the building renewal budget
requests for fiscal year 2005-2006. Dr. Joan Fleming seconded the
motion.
Mrs. Navarro stated that
she would like to see the contingency in 2005-06 be included for $250,000.
Mrs. Dee Navarro
amended the original motion to include the wording, and to include
a contingency fund out of building renewal funds to be at $250,000.
Mr. Steve Campbell seconded the amended motion.
President Newton called
for the vote on the original motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
President Newton called
for the vote on the amended motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
Mr. Kapp commended the
Board for taking strong measures in providing for a contingency fund.
CONSIDER APPROVING A
PROPOSAL FOR THE RUTH STREET IMPROVEMENT/DRAINAGE/PARKING PROJECT WITH THE
CITY OF PRESCOTT
Dr. Joan Fleming
moved that the Governing Board approve the proposal for the Ruth
Street Improvement/Drainage/Parking Project with the City of Prescott.
Mrs. Dee Navarro seconded the motion.
Mr. Kapp noted that Mr.
Jim Wells was in attendance to give the Board an update regarding this
project. Mr. Wells stated that he had met with Mrs. McCraley and that she
felt comfortable with the easement and moving forward with the project.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER APPROVING A
TEAM NUTRITION MINI-GRANT BETWEEN PRESCOTT UNIFIED SCHOOL DISTRICT AND THE
ARIZONA DEPARTMENT OF EDUCATION FOR $15,000 TO BE USED FOR A PILOT TEST OF
THE ARIZONA NUTRITION POLICY
Mrs. Dee Navarro
moved that the Governing Board approve a Team Nutrition
Mini-Grant between Prescott Unified School District and the Arizona
Department of Education for $15,000 to be used for a pilot test of the
Arizona Nutrition Policy. Dr. Joan Fleming seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER APPROVING A
“SEALED REQUEST FOR PROPOSAL” - #070105H – SCHOOL AND OFFICE SUPPLIES AND
EQUIPMENT – RFP – LOCAL VENDOR PROPOSAL – PRESCOTT, ARIZONA, FOR THE
2005-2006 SCHOOL YEAR
Mr. Steve
Campbell moved that the Governing Board approve the “Sealed Request for
Proposal” - #070105H – School and Office Supplies and Equipment – RFP –
Local Vendor Proposal – Prescott, Arizona, for the 2005-2006 school
year. Mrs. Dee Navarro seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER APPROVING A
“SEALED REQUEST FOR PROPOSAL” - #070105M FOR COMPUTER PARTS AND
ACCESSORIES – LOCAL VENDOR PROPOSAL – PRESCOTT, ARIZONA, FOR THE 2005-2006
SCHOOL YEAR
Dr. Joan Fleming
moved that the Governing Board approve the “Sealed Request for
Proposal” - #070105M for Computer Parts and Accessories – Local Vendor
Proposal – Prescott, Arizona, for the 2005-2006 school year. Mrs.
Dee Navarro seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER APPROVING THE
FOLLOWING COOPERATIVE PURCHASING CONTRACTS FOR THE 2005-2006 SCHOOL YEAR –
AZ STATE, MOHAVE, SAVE, TCPN, GSA, AND SAN BERNARDINO COUNTY CA
Mrs. Dee Navarro
moved that the Governing Board approve the following cooperative
purchasing contracts for the 2005-2006 school year – AZ State, Mohave,
SAVE, TCPN, GSA, and San Bernardino County, CA. Dr. Joan Fleming
seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER APPROVING A
REQUEST FOR COMPETITIVE SEALED BIDS - #PUSD020905A – FOR VARIOUS PAINTING
PROJECTS WITHIN THE DISTRICT
Mr. Steve
Campbell moved that the Governing Board approve the Request for
Competitive Sealed Bids - #PUSD020905A – for various painting
projects within the district. Mrs. Dee Navarro seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER APPROVING MR.
KEVIN KAPP – SUPERINTENDENT, DR. CHRIS REYNOLDS – ASSISTANT
SUPERINTENDENT, MRS. RENEE RASKIN – DIRECTOR OF BUSINESS SERVICES, AND MR.
ARN LAVINGTON – DIRECTOR OF PURCHASING, AS DESIGNATED PERSONS AUTHORIZED
BY THE GOVERNING BOARD TO USE “EMERGENCY PROCUREMENT” FOR GOODS AND
SERVICES WHEN AN EMERGENCY CONDITION EXISTS FOR THE 2005-2006 SCHOOL YEAR
Mrs. Dee Navarro
moved that the Governing Board approve Mr. Kevin Kapp –
Superintendent, Dr. Chris Reynolds – Assistant Superintendent, Mrs. Renee
Raskin – Director of Business Services, Mr. Arn Lavington –
Director of Purchasing, as designated persons authorized by the
Governing Board to use “emergency procurement” for goods and
services when an emergency condition exists for the 2005-2006 school
year. Mr. Steve Campbell seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER APPROVING A
REQUEST FROM MR. BOB WILLIAMS TO BE ALLOWED TO PARTICIPATE IN THE
2004-2005 BUY-OUT AT THE REDUCED RATE OF 75% DUE TO MISSING THE DECEMBER
DEADLINE
President Andy
Newton moved that the Governing Board approve the request from Mr.
Bob Williams to be allowed to participate in the 2004-2005 Buy-Out at
the reduced rate of 75% due to missing the December deadline. Mr.
Tom Staley seconded the motion.
Dr. Fleming stated that
she had a concern that the Board had approved a deadline for the Buy-Out
and it was not met by Mr. Williams. She asked why would we make an
exception to this deadline?
Mr. Staley noted that
there were mitigating circumstances that needed to be considered and that
he thought Mr. Williams has done an outstanding job for the district with
his 25 years of service. He went on to say that if it does open the door
for other requests, the Board would have to look at those cases, and shoe
the rest of the district that we do value loyalty.
President Newton stated he
felt the Board should approve the request because he deserves it and that
Mr. Williams had missed the deadline and admitted it.
Mr. Staley pointed out
that it would be saving the district money.
Mr. Campbell stated that
the deadline was not arbitrary and was changed because of hiring practices
and that he personally did not feel the request should have been on the
agenda.
Mrs. Dee Navarro
voted nay, Mr. Tom Staley voted aye, Dr. Joan Fleming voted nay, Mr.
Steve Campbell voted nay, and President Newton voted aye. The motion
was defeated 2-3.
APPROVAL OF THE CONSENT
AGENDA
Dr. Reynolds distributed
an addendum to the Personnel Report within the Consent Agenda.
Mr. Steve Campbell moved
that the Governing Board approve the Consent Agenda as presented
(including the addendum to the personnel report). Mrs. Dee Navarro
seconded the motion.
Mrs. Dee Navarro voted
aye, Mr. Tom Staley voted aye, Dr. Joan Fleming voted aye, Mr. Steve
Campbell voted aye and President Newton voted aye. The motion carried
5-0.
CONSIDER APPROVING THE
RECOMMENDATION FROM MS. KRISTEN REX, HEARING OFFICER, FOR A STUDENT
DISCIPLINARY HEARING HELD ON FEBRUARY 9, 2005
CONSIDER APPROVING THE
CERTIFIED AND CLASSIFIED PERSONNEL ACTIONS AS PRESENTED
Certified Staff
Employments:
Manual Chavez.
Certified Staff
Resignations:
Samuel Stime, Melissa Scott, and Jennifer
Wahlstrom.
New Substitute
Teachers: (Total 132)
Manuel Chavez, Kathryn Coffey,
Audree Lawrence, Jason
Merkel, and Melissa Muse.
Classified Staff
Employments:
Barbara Beebe, Jerry Biggins, Cathleen Cherry, Carl Hitchens, Nancy
Kreyling, Henry McVey, Jesus Romero, Lesley Russell, Arliss Sherman, and
Eric Walsh.
Classified Staff
Resignations:
Danna Andrist, Steven Aurzada, Reinaldo Cruz, Janice Johnson, Sylvia
Randall, Debbie Sylvia, Bronnie Vaughn, Jim
Wahlstrom.
New Volunteers:
Robert Clark, Alexa Diller, Jared Payne, and Kirk Shepard.
The acceptance of
donations as presented:
The
following have donated to help establish the Brian Gianelli Music
Scholarship Fund:
Edward and Sherry Baca
$10.00
Michael and Deborah Buchta
$15.00
Mack and Jill Sanders
$25.00
Doug and Shelly Bunch
$25.00
Bohler
Institute $25.00
Allison Hanelt
$25.00
Christine
Pitcher $25.00
Sandra
Rubin $25.00
Freja Joslin and Randall Smith
$30.00
John and Beth Boyd
$50.00
George and Beth Snyder
$50.00
Antone and Mary Gorenc
$50.00
Joan
Ramsay $50.00
Norman and Patricia Humphrey $50.00
William
Lovejoy $50.00
Lake Havasu Area Chamber of Commerce $50.00
Denise McElwee
$90.00
Daniel and Alma Bengtson
$100.00
Robert Pecharich
$100.00
Ronald and Alicia Brock
$100.00
Charles Mosser and Victoria Torgerson $100.00
Jack Courtney and Shirley Flynn $100.00
Donald and JoAnn Puyear
$100.00
Kevin and Mary Anne Kapp
$100.00
Rita Nickle
PC $50.00
Joseph
Freer $50.00
Rebecca Talken
$25.00
Dominic Catrambone and Juliette Miller $50.00
Ronald
Hanson $40.00
Timothy and Ester Ellsworth Bowers $50.00
Check Realty,
Inc. $100.00
Judith
Whelan $25.00
Oscar and Diana Holden
$25.00
Daniel
Bunting $25.00
Shirley
Richardson $50.00
Christina
Cook $100.00
A
refrigerator valued at $350, from Mr. and Mrs. Bert Howell, to Granite
Mountain Middle School.
One
thousand dollars from Wal-Mart Store #5303 to Miller Valley Elementary
School.
Fifty dollars from the Hassayampa Inn, to Taylor Hicks Elementary School.
Two
thousand five hundred dollars from the Yavapai-Prescott Indian Tribe, to
Granite Mountain Middle School.
Miscellaneous Civil War books valued at $780, from Mr. David Hunt to the
library at Granite Mountain Middle School.
A
computer and related accessories valued at $950, from Ms. Anne Gordon-Lorentzen,
to Lincoln Elementary School.
One
thousand nine hundred sixty-three dollars and sixty cents from Girlsport,
Inc. to the Prescott High School Softball Program.
Two
hundred and fifty dollars from Mr. & Mrs. Allen Brown, to Miller Valley
Elementary School.
A
refrigerator valued at $400, from Mrs. Ali Schroeder, to Granite Mountain
Middle School.
Two
thousand dollars from Dr. and Mrs. Bertrand Kaper, to the library at
Lincoln Elementary School.
A
HP copier/scanner valued at $150, from Mr. Drew Alexander, to Lincoln
Elementary School.
A
computer desk valued at $50, from Ms. Melodie Knutson.
Miscellaneous books valued at $120, from Mr. George Wiant, to the library
at Prescott High School.
Five hundred thirty-seven dollars from the Rotary Club of Prescott to
Discovery Garden Preschool.
Printer and disks from Mr. Michael Orr.
Two
Lexmark color ink printers valued at $150, from Ms. Rae Spitler.
Computer, monitor, keyboard, speakers and printer valued at $200, from
Richard and Therese Abril.
Assorted paper valued at $2,000 from Master Printing, Inc., for the art
programs in the district.
The ratification of
vouchers as presented:
Voucher #
Amount
Payroll Voucher #15 $843,668.86
Payroll Voucher #16 $861,635.58
Expenditure Voucher #5054 $124,691.01
Expenditure Voucher #5055 $368,910.10
Expenditure Voucher #5056 $50,694.07
Expenditure Voucher #5057 $53,255.27
Expenditure Voucher #5058 $20,559.38
Expenditure Voucher #5059
$183,834.33
Expenditure Voucher #5060 $45,667.17
Consider approving the
Auxiliary Operations and Student Activities Fund Statement of Receipts and
Disbursements for the month of January 2005 as presented.
ADJOURNMENT
Hearing no objection,
President Newton adjourned the meeting at 6:35 p.m.
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