PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
146 South Granite Street
Prescott, Arizona 86303
January 4, 2005 –
UNOFFICAL COPY
Minutes of the Governing
Board Study Session of Tuesday, January 4, 2005, beginning at 6:00 p.m.
held in the District Office Board Room.
Governing Board Members
Present:
President Dee Navarro
Dr. Joan Fleming
Dr. Andy Newton
Mr. Tom Staley
Absent:
Mr. Steve Campbell
Miss Justine Bunger
Also Present:
Mr. Kevin J. Kapp,
Superintendent
Dr. Chris Reynolds,
Assistant Superintendent
Mrs. Renee Raskin,
Business Manager
Mrs. Andi Mayer, Assistant
to the Governing Board
Others Present:
Don
German Marianne Brooks Roger Short
Mike
Harlan Joe Howard Frank Lawhead
Bruce
Taylor
CALL TO ORDER
President Dee Navarro
called the meeting to order at 6:00 p.m.
ADMINISTER OATH OF
OFFICE TO NEW AND RETURNING BOARD MEMBERS
Dr. Joan Fleming
administered the oath of office to newly elected board member Tom Staley
and to returning board member Dee Navarro. (This occurred between the two
presentations.)
OPENING CEREMONY AND
WELCOME
President Navarro welcomed
everyone and thanked those present for attending. Mr. Tom Staley led the
audience in the Pledge of Allegiance.
APPROVAL OF AGENDA
President Navarro asked
Mr. Kevin Kapp if the agenda was in order. Mr. Kapp responded that it
was.
Dr. Joan Fleming moved
that the Governing Board approve the agenda as presented. Dr. Andy Newton
seconded the motion.
Dr. Joan Fleming voted
aye, Dr. Andy Newton voted aye, Mr. Tom Staley voted aye, and President
Navarro voted aye. The motion carried 4-0.
PRESENTATIONS
Mr. Kevin Kapp presented
Mrs. Cindy Brown with two certificates and a check for $400 for their
entry in the Christmas Parade.
Dr. Roger Short presented
the Governing Board with a plaque for receiving the Arizona School Boards
Association Total Board Boardsmanship Award and individual plaques to
those individual Board members who received different levels of
boardsmanship through their attendance at different ASBA conferences and
workshops. He noted that this award is only granted to Boards when at
least a quorum of members have attained the level of a Certificate of
Boardsmanship, with the remainder having earned at least the Certificate
of Orientation to Boardsmanship.
SUPERINTENDENT’S REPORT
Mr. Kapp thanked Dr. Short
for making the trip up from Phoenix to present this award to the Board.
He noted that professional development of board members makes for a better
board and school district.
He distributed the January
Calendar of events and discussed district enrollment numbers. He noted
that district-wide the district is up by 119 students, or 2.2%. He
reported that the elementary level is up by 87 students, the high school
is up by 34 students, and the middle schools are down slightly. He noted
that January 26 would be the funding date.
He noted that the AIMS
Prep held over the winter break had a total of 103 middle school students,
while the high school had 45 students in attendance.
Mr. Kapp reported that Mr.
Don German had calculated how many current juniors had passed the AIMS
test and shared those figures with the Board.
READING
WRITING MATH
Statewide
60% Statewide 63% Statewide 41%
PHS
89% PHS 83.8 PHS 69.5%
Mr. Kapp reported that
last spring district students had participated in the Tri-City Student
Showcase funded by Ben and Betty Valentine and that through the money
raised with that project, each district had received $2,150.
He noted that he had
already called for at least a 2-hour delay for Wednesday and that weather
conditions would be re-evaluated in the morning, with a possible snow
day.
STUDY AND VOTING
SESSION:
CONSIDER NOMINATIONS
FOR THE REORGANIZATION OF THE GOVERNING BOARD
Dr. Joan Fleming
nominated Dr. Andy Newton as President of the Governing Board for the next
school year. Mrs. Dee Navarro seconded the motion.
Dr. Joan Fleming
voted aye, Mr. Tom Staley voted aye, and Mrs. Dee Navarro voted
aye. Dr. Andy Newton abstained, since the vote was regarding his
nomination. The motion carried 3-0-1.
Mr. Kevin Kapp presented
Mrs. Dee Navarro with a plaque in recognition of her outstanding term as
board president. Mrs. Navarro stated that she had learned a lot and had
really enjoyed this year.
Dr. Andy Newton took over
the meeting as the newly elected President of the Governing Board.
CONSIDER DAY AND TIME
FOR GOVERNING BOARD MEETINGS FOR THE YEAR 2005
Dr. Joan Fleming
moved that the Governing Board keep the same meeting schedule with the
Study Session occurring on the first Tuesday of each month and the
Voting Session occurring on the second Tuesday of each month with
both meetings beginning at 6:00 p.m. Mrs. Dee Navarro seconded the
motion.
Mrs. Navarro asked if
Board members would like to consider starting the meeting earlier than
6:00 p.m.
Mr. Kapp noted that the
current starting time had been chosen years ago for working families, but
that it might be nice to start the meetings earlier and suggested 5:00
p.m.
Dr. Joan Fleming
amended her original motion to end with, “. . . beginning at 5:00 p.m.”
Mrs. Dee Navarro seconded the amended motion.
Mr. Tom Staley suggested
5:30 p.m. and Dr. Newton noted that he would have a difficult time getting
to the meetings before 5:30 p.m.
Dr. Joan Fleming
amended her amendment to her original motion to end with, “. . .
beginning at 5:30 p.m.” Mrs. Dee Navarro seconded the amendment to the
amendment.
President Newton called
for the vote on the amended motion.
Dr. Joan Fleming voted
aye, Mr. Tom Staley voted aye, Mrs. Dee Navarro voted aye, and President
Newton voted aye. The motion carried 4-0.
President Newton called
for the vote on the original motion that now read:
That the Governing Board
keep the same meeting schedule with the Study Session occurring on the
first Tuesday of each month and the Voting Session occurring on the second
Tuesday of each month with both meetings beginning at 5:30 p.m.
Dr. Joan Fleming voted
aye, Mr. Tom Staley voted aye, Mrs. Dee Navarro voted aye, and President
Newton voted aye. The motion carried 4-0.
Mr. Kapp noted that
occasionally it is necessary to change meeting times.
CONSIDER AND, IF DEEMED
APPROPRIATE, ADOPT A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF BONDS
OF THE DISTRICT AND THE ANCILLARY DOCUMENTS CONNECTED THEREWITH
Mrs. Renee Raskin
distributed a packet of information regarding Class ‘B’ Bonds prepared by
Stone & Youngberg and reviewed this information with the Board. She also
explained that the bond person from Stone & Youngberg was not able to
attend the meeting due to the weather. She reviewed the Summary of
Upcoming Class B Bond Issue, the Summary of Bonds Outstanding, the
Proposed Phased Bonding Program, the Tax Exempt Interest Rate Trends, and
the Tentative Financing Calendar. (A copy of this document is available in
the Superintendent’s Office.) She answered questions from the Board and
stated that rather than having the representative drive all the way up
from Phoenix next week for a few questions, that if the Board would direct
any other questions to her, she would find out the answers from Stone &
Youngberg and review them with the Board at the Voting Session.
CONSIDER APPROVING
AN OUT-OF-STATE TRIP FOR DR. JOAN FLEMING TO ATTEND THE FEDERAL RELATIONS
NETWORK ANNUAL CONFERENCE IN WASHINGTON, D.C., JANUARY 31 – FEBRUARY 2,
2005, AS AN ASBA DELEGATE
This item was deleted,
since ASBA will be paying the expenses.
CONSIDER APPROVING THE
TEACHER EVALUATION SYSTEM VERIFICATION STATEMENT OF ASSURANCE FOR
2005-2006
Dr. Chris Reynolds stated
that the administration believes that the district has met and exceeded
the requirements expected by the Department of Education.
CONSIDER APPROVING A
LEAVE OF ABSENCE FOR CURT STUCKMAN, INSTRUCTIONAL ASSISTANT AT GRANITE
MOUNTAIN MIDDLE SCHOOL FOR THE REMAINDER OF THIS SCHOOL YEAR
Dr. Reynolds reported that
this request meets the criteria required by the district and that the
request is supported by his principal.
Mrs. Dee Navarro asked if
the position would be filled. Dr. Reynolds responded that a long-term
substitute would fill the position for the remainder of this school year.
CONSIDER APPROVAL OF THE
CONSENT AGENDA:
CONSIDER THE APPROVAL OF
CERTIFIED AND CLASSIFIED PERSONNEL ACTIONS AS REQUESTED
Dr. Chris Reynolds
submitted a list of employees participating in the Buy-Out and asked that
the list be added as an addendum to the personnel report. He reported
that there were 14 certified staff members representing 264 years of
service and 2 classified staff members representing 42 years of service,
for a total of 306 years of service. He also noted that up to seven of
the certified staff members have expressed a desire to come back and work
for the district next year.
Mr. Tom Staley asked, when
they retire they have the 80 points, get their pensions and then get
rehired at the bottom of the pay scale? Dr. Reynolds responded that the
district may recognize up to five years experience on the pay scale and
start them at step 6 and in the appropriate column.
Mr. Staley stated that
it’s a great program, but the district pays for the medical insurance
after the first year, which is one of the most costly benefits.
Mr. Kapp noted that the
district saves about 20% when re-hiring retirees.
Mr. Staley clarified,
except for the cost of medical benefits.
CONSIDER ACCEPTING THE
DONATIONS AS PRESENTED
CONSIDER RATIFYING THE
VOUCHERS AS PRESENTED
CONSIDER THE APPROVAL
OF THE AUXILIARY OPERATIONS AND STUDENT ACTIVITIES FUND STATEMENT OF
RECEIPTS AND DISBURSEMENTS FOR THE MONTH OF NOVEMBER 2004
CONSIDER THE REVIEW AND APPROVAL OF PREVIOUS
MINUTES FROM THE GOVERNING BOARD STUDY SESSION OF DECEMBER 13, 2004, THE
SPECIAL STUDY AND VOTING SESSION OF DECEMBER 20, 2004, AND THE VOTING
SESSION OF DECEMBER 21, 2004
ADJOURNMENT
Hearing no objection,
President Newton adjourned the meeting at 6:40 p.m.
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