PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1

GOVERNING BOARD

 

BOARD BRIEFING

NUMBER 298
December 6, 2005

 

Item No. 1  (Voting Item)

Date:  12/06/05

 

In Consideration of:  The approval of a Revised Expenditure Budget for 2005-06.

 

Submitted by:  Mrs. Renee Raskin, Director of Business Services

 

Relevant Information:

In accordance with A.R.S. 15-905, a district may revise its budget limits.  Our Teacher Experience Index has been adjusted, which amounts to a decrease of $48,400.  Our Unrestricted Capital had an increase of $159 due to an adjustment in student count.  This is a total decrease in our General Budget Limit of $48,241.

 

Upon approval of the revised budget limits, the Arizona Department of Education will review and approve.

 

Exhibits:

A copy of the Expenditure Budget has been attached for your review.  Please refer to Enclosure #1.

Item No. 2     (Voting Item)

Date:  12/06/05

 

In Consideration of:  Approving a proposal for an R.O.T.C. Program at Prescott High School.

 

Submitted by:  Mr. Kevin J. Kapp, Superintendent

 

Relevant Information:

The high school has been offered the implementation of an R.O.T.C. program at Prescott High School.  There can only be one such program in the immediate area.  If the district decides not to approve the program, it will then be offered to Humboldt Unified School District.  The reason this is a study and voting item is because the deadline for this program is December 10, 2005.

 

The United States Air Force has proposed the following:

 

·        That the USAF would provide the books, uniforms, computers, and one-half of the salaries of the two instructors.

·        That the USAF prescribes course content consisting of a minimum of 120 class hours per year and provides the instructional material and guidance for the application of the materials.

·        The USAF would provide all curriculum texts, teaching aides and other academic text supplies.

·        The USAF would provide all Air Force uniforms, supplies, and equipment authorized by applicable Air Force Tables of Allowance.

·        The USAF would provide computers for the instructors.

·        The USAF would provide the institution the Air Force portion of the AFJROTC minimum instruction pay (MIP).

·        The USAF would reimburse instructors for “cost of doing business” for required transportation, costs of unpacking shipping uniforms, long distance calls, etc.

 

The district is being asked to provide the following:

 

·        Provide classrooms, offices, supply area, drill area, and one-half the salary of the two instructors.

·        Establish Aerospace Science as a separate, integral academic and administrative department of the institution and to establish a three-year course of AFJROTC consisting of at least 120 classrooms hours per year.

·        Provide a drill area not smaller than 2,500 square feet.

·        LAN access.

·        Provide as a minimum, the MIP for a minimum, 10-month contract.

·        Pay the school district portion of the AFJROTC minimum instructor salary.  Example:  Fall 2004 Arizona Monthly Average MIP for an officer was $4,631.81 and for an enlisted person $3,567.67.  The USAF pays PUSD one-half of the MIP for the instructors and PUSD pays $4,099.74 per month for two instructors with more than 20 years experience.  (From the teacher’s pay schedule, for the cost of ONE Masters, +15, Step 8 position, PUSD would get TWO teachers with more than 20 years experience.)

 

Exhibits:

Mrs. Totsy McCraley and Dr. Susan Fahrni will both be in attendance at the meeting to answer questions, as well as Captain Neidecker from Embry Riddle and two of his cadets who were in a JROTC program in high school to speak to the Board about the value of such a program.  Additional information has been attached for your review.  Please refer to Enclosure #2.

Item No. 3

Date:  12/06/05

 

In Consideration of:  Approving a name for the Expeditionary Learning Outward Bound high school.

 

Submitted by:  Mr. Kevin J. Kapp, Superintendent

 

Relevant Information:

Governing Board policy requires approval by the Governing Board of any names for facilities.  Possible names for the new high school will be presented to the Governing Board by the Expeditionary Learning Outward Bound High School Planning Committee.

 

Exhibits:

A copy of Governing Board Policy FF – Naming a Facility has been attached

for your review.  Please refer to Enclosure #3.

Item No. 4

Date:  12/06/05

 

In Consideration of:  Approving a lease between Prescott Unified School District and Bill and Shary Feldmeier for the leasing of the Feldmeier’s property located at 937 Ruth Street to host Prescott Unified School District’s new Expeditionary Learning Outward Board high school.

 

Submitted by:  Mr. Kevin J. Kapp, Superintendent

 

Relevant Information:

The Governing Board purchased the services of Mr. Denny Colgan to negotiate a possible lease of the building owned by Bill and Shary Feldmeier located at 937 Ruth Street.  Mr. Colgan has been working with the Feldmeiers on a possible lease agreement for the past several weeks. 

 

Exhibits:

Mr. Colgan will present the details of the possible lease agreement to the Governing Board at their December 6th Study Session.

Item No. 5

Date:  12/06/05

 

In Consideration of:  Authorizing the district administration to negotiate services for preliminary architectural estimates for the property located at 937 Ruth Street.

 

Submitted by:  Mr. Kevin J. Kapp, Superintendent

 

Relevant Information:

If a lease agreement for the building located at 937 Ruth Street is approved by the Governing Board, it will be necessary to assess and implement building code requirements, as well as any improvements to the building in order to have the building ready for the new Expeditionary Learning high school to open in August of 2006.  The initial step in the process is to contract preliminary architectural services and estimates for these building improvements.

 

Exhibits:

Mr. Arn Lavington will be available at the December 6th Study Session to share additional information with regard to the cost associated with these preliminary architectural services.

Item No. 6

Date:  12/06/05

 

In Consideration of:  Approving an Intergovernmental Agreement for Dual Enrollment between Yavapai College and Prescott Unified School District for the 2005-06 school year.

 

Submitted by:  Mr. Kevin J. Kapp, Superintendent

 

Relevant Information:

The district has had a dual enrollment class at Yavapai College without an Intergovernmental Agreement and in order to formalize a dual enrollment partnership with Yavapai College, we are asking the Governing Board to consider approving the attached Intergovernmental Agreement for Dual Enrollment.  This will allow Prescott High School to expand and increase its dual enrollment offerings in the future.

 

Exhibits:

A copy of the Intergovernmental Agreement for Dual Enrollment has been attached for your review.  Please refer to Enclosure #4.

Item No. 7

Date:  12/06/05

 

In Consideration of:  Approving a 5% increase to School Board Policy KF-EB Community Use of School Facilities.

 

Submitted by:  Mrs. Renee Raskin, Director of Business Services

 

Relevant Information:

The rate schedule for community use of school facilities was not increased last year.  This year the rates, with the approval from the Board, could increase by 5%.  The Governing Board is required to approve these rates on an annual basis.

 

Exhibits: 

Attached for your review is a copy of the proposed rate schedule.  Please refer to Enclosure #5.

Item No. 8

Date:  12/06/05

 

In Consideration of:  Approving an out-of-state trip for Mrs. Dee Navarro to attend the NSBA Federal Relations Network Conference in Washington, D.C., February 5-7, 2006, as an ASBA Delegate.

 

Submitted by:  Mr. Kevin J. Kapp, Superintendent

 

Relevant Information:

The Registration Fee would be paid for by ASBA and costs for the hotel and airfare would be paid for by the district.

 

Exhibits:  A letter from the ASBA is attached.  Please refer to Enclosure #6.

Item No. 9

Date:  12/06/05

 

In Consideration of:  Approving the resignation and release of Mr. Fred Pitman, Physics teacher at Prescott High School, from his 2005-2006 teaching contract with Prescott Unified School District upon the hiring of a suitable replacement.

 

Submitted by:  Dr. Chris Reynolds, Assistant Superintendent

 

Relevant Information:

Prescott Unified School District has historically been supportive of staff members desiring to leave the school district to pursue other professional goals.  The search for a replacement for this individual has already begun and an update will be presented to the Governing Board as to progress in this area at a future Board meeting.

 

Exhibits:

Item No. 10

Date:  12/06/05

 

In Consideration of:  Approving the certified and classified personnel actions as presented.

 

Submitted by:  Dr. Chris Reynolds, Assistant Superintendent

 

Relevant Information:  A copy of the personnel report is attached.

 

Exhibits:  Please refer to Enclosure #7.

Item No. 11

Date:  12/06/05

 

In Consideration of:  Accepting the donations as presented.

 

Submitted by:  Mrs. Renee Raskin, Director of Business Services

 

Relevant Information:  Board Policy requires acceptance by the Governing Board of all donations.

 

Exhibits:

One case of multi-colored card stock from Costco, to Kids & Co.

 

Time and labor from Mr. Jeff Spohn, APS Northwest Div. Forester to cut down and pruned damaged and dead tree limbs at Miller Valley Elementary School.

 

An Apple iMac computer system and Imation Super Disc drive and assorted accessories valued at $500 from Mr. Robert Cimikowski.

 

Jump ropes, toys for goody bags on Halloween and miscellaneous art and crafts supplies from Check into Cash to Kids & Co.

 

A Giant Boulder bicycle valued at $230, form Mr. John Stryker, Bikesmith Cycle & Fitness, to Granite Mountain Middle School for use as an incentive for perfect attendance.

 

A video entitled “Don’t Knows & Kinda Knows (Hot Tips to Keep Cool Kids Safe with People They Don’t Know and Kinda Know) and a CD entitled “Use Your Netsmartz” from Mrs. Mary Brush to Lincoln Elementary School.

 

Two prom dresses and three graduation gowns from Ms. Judith Ritter to Prescott High School.

 

Art supplies and architecture books from Ms. Pat Howard to the Fine Arts department at Prescott High School.

 

Miscellaneous books valued at $560, from Mrs. Mary Young to the library at Prescott High School.

 

Seven hundred dollars from Kiwanis Club of Prescott, to the reading program at Washington Traditional School.

 

One thousand dollars from Reading is Fundamental, Inc., to the reading program at Washington Traditional School.

 

Five hundred dollars from Engineering & Testing Consultants, Inc., to Kids & Co.

 

A fifteen dollar gift card from Target to Kids & Co.

 

Twenty packs of twist crayons from In-n-Out Burger to Kids & Co.

Item No. 12

Date:  12/06/05

 

In Consideration of:  Ratifying the vouchers as presented.

 

Submitted by:  Mrs. Renee Raskin, Director of Business Services

 

Relevant Information: 

Arizona Revised Statute requires approval/ratification of all vouchers.

 

Exhibits:

 

                   Voucher #                                           Amount

 

Payroll Voucher #9                                     $893,295.49

Payroll Voucher #10                                   $900,775.92

Expenditure Voucher #6032                        $92,700.91

Expenditure Voucher #6033                      $438,336.65

Expenditure Voucher #6034                      $117,819.41

          Expenditure Voucher #6035                       $132,166.57

          Expenditure Voucher #6036                       $108,348.09                 

 

Documentation for warrants is available for inspection from Business Services, located at 146 South Granite Street, Prescott, AZ  86303.

Item No. 13

Date:  12/06/05

 

In Consideration of:  Approving the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of October 2005.

 

Submitted by:  Mrs. Renee Raskin, Director of Business Services

 

Relevant Information:

 

Exhibits:  A copy of the statements is attached. Please refer to Enclosure #8.

Item No. 14

Date:  12/06/05

 

In Consideration of:  Approving the previous minutes from the Governing Board Executive Session and Study Session of November 1, 2005; the Executive Session and Voting Session of November 7, 2005; and the Special Session of November 14, 2005.

 

Submitted by:  Mr. Kevin J. Kapp, Superintendent

 

Relevant Information:  Board Policy requires approval of minutes.

 

Exhibits:  Please refer to Enclosure #9.

INFORMATION ITEMS:

 

15.  Ms. Raskin has prepared the School Board Summary Budget Report for your review.  (Please refer to Enclosure #10.)

 

16.  Attached for your review are the Employee Benefit Trust (EBT) minutes from September 29, 2005.  (Please refer to Enclosure #11.)

 

17.  The following are continuation grants that have been awarded to Prescott Unified School District submitted by Marianne Brooks:

 

Title I Part A (Improving Basic Programs Operated by Local Education Agencies)

 

2004-2005 Allocation:  $737,132.00

2005-2006 Allocation:  $715,701.00

 

To provide compensatory education services toe educationally disadvantaged preschool, elementary and secondary school children (including private school pupils) in low-income areas in meeting the Arizona Academic Standards.  Please refer to Enclosure #12.

 

Title II – A (Improving Teacher Quality)

 

2004-2005 Allocation:  $167,816.00

2005-2006 Allocation:  $179,660.00

 

The purpose of Title II-A, Improving Teacher Quality, is to increase the academic achievement of all students by helping schools and LEAs improve teacher and principal quality and ensure that all teachers are highly qualified.  Please refer to Enclosure #13.

 

Title V – A (Innovative Programs) Formerly Title VI

 

2004-2005 Allocation:  $24,978.00

2005-2006 Allocation:  $17,297.00

 

To improve elementary and secondary education by providing formula grants to states to support a broad range of state and local school improvement programs.  Please refer to Enclosure #14.