Item No. 1   

Date:  12/12/06

Consideration of:  Approving a Revised Expenditure Budget for 2006-2007.

Submitted by:  Mrs. Renee Raskin, Chief Financial Officer

Relevant Information: 

In accordance with A.R.S. §15-905, a district may revise its budget limits.  Our Maintenance and Operations Budget is decreased by $5,363.  This includes adjustments that were made to our student counts, daily route miles and students transported on our buses. Our Unrestricted Capital had a decrease of $224 due to the final calculation of expenditures in 2005-2006.  The Soft Capital Budget will e increased $6,645 due to the final calculation of expenditures in 2005-2006.

Upon approval of the revised budget limits, the Arizona Department of Education will review and approve.

Exhibits:

Please refer to Enclosure #1.

Item No. 2    

Date:  12/12/06

In Consideration of:  Approving a partnership with the Arizona Classical Theatre (ACT) in hosting the Arizona Shakespeare Festival the Summer of 2007 at Prescott High School in the Ruth Street Theater.

Submitted by:  Mr. Kevin J. Kapp, Superintendent

Relevant Information:

The Governing Board has approved a partnership with the Arizona Classical Theatre (ACT) for the lat two years.  ACT is now proposing the approval of a similar agreement for the use of the Ruth Street Theater facilities for this year.

The ACT is asking for an informal commitment from the Governing Board, with specifics to be worked out at a later date, in order to meet deadlines that they are under for advanced publicity and to place this event on other calendars.

This item was postponed from the November 14^th Governing Board Voting Session, until such time as members from ACT could provide the Board with financial information, as well as the dates of the festival.  Representatives from ACT will be in attendance at the December 6^th Study Session to provide the requested information and to answer any questions for the Governing Board. 

Exhibits:

Item No. 3

Date:  12/12/06

In Consideration of:  Consider approving a 5% increase to School Board Policy KF-EB Community Use of School Facilities.

Submitted by:  Mrs. Renee Raskin, Chief Financial Officer

Relevant Information:

The rate schedule for community use of school facilities was increased by 5% last year.  This year the rates, with approval from the Board, could increase again by 5%.  The Governing Board needs to approve these rates on an annual basis.

Exhibits:

Please refer to Enclosure #2.

Item No. 4

Date:  12/12/06

In Consideration of:  Approving an out-of-state trip for Dr. Joan Fleming to attend the NSBA Federal Relations Network Conference in Washington, D.C., in January 2007, as an ASBA Delegate.

Submitted by:  Mr. Kevin J. Kapp, Superintendent

Relevant Information:

The Registration Fee would be paid for by ASBA and costs for the hotel and airfare would be paid for by the district (approximately $750.00).

Exhibits: 

Item No. 5

Date:  12/12/06

In Consideration of:  Approving the certified and classified personnel actions  as presented.

Submitted by:  Dr. Chris Reynolds, Assistant Superintendent

Relevant Information:

A copy of the personnel report appears below.

Exhibits:

PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1

Personnel Report

December 12, 2006

CERTIFIED STAFF

EMPLOYMENT:

Name:                            Position:                       Location:             Status:

Calistro Martinez             JROTC                            PHS                 New/ROTC

RESIGNATIONS:

Name:                            Position:                       Location:             Status:

None

NEW SUBSTITUTE TEACHERS:

Hanna Dustin

Carol Jackson

Judith Jenkins

Jeff Jordon

Christy McKnight

Kurt Stuckman

David Solomon

(Total = 112)

CLASSIFIED STAFF

EMPLOYMENT:

Name:                            Position:                       Location:             Status:

Sheila Culhane               Indian Education Tutor    DX                        New*

Petrita Dixon                  Asst. Attendance Clerk    PHS                    Replacement

Leesa Farina                  Instructional Asst. -         MV                      Termination

                                    BEST (as a result of unsuccessfully completing new employee probation)

Joseph Sanchez             Bus Driver                      SC                       Replacement

Leah Kimmerle               Instructional Asst./         AJ                         Replacement

                                     Playground Asst.

Terry Williams-Pardo       Instructional Asst.           MV                       Replacement

*Grants

RESIGNATIONS

Name:                            Position:                       Location:             Status:

Cynthia Oxford                Noon Assistant              TH                         Resignation

Darren Price                   Custodian                      GMMS                   Resignation

Steve Snyder                  Head Custodian              PMHMS                 Resignation

NEW VOLUNTEERS

Name:                            Position:                       Location:             Status:

Debra Favor                                                           MV

Item No. 6

Date:  12/12/06

In Consideration of:  Accepting the donations as presented.

Submitted by:  Mrs. Renee Raskin, Chief Financial Officer

Relevant Information:  Board Policy requires acceptance by the Governing Board of all donations.

Exhibits:

A Dell monitor valued at $100 from Stephanie and Scott Andrews to Northpoint Expeditionary Learning Academy.

A Brother laser printer valued at $150 from Ms. Becky Fitzgerald to Northpoint Expeditionary Learning Academy.

Two HP inkjet printers valued at $75 from Chuck and Kathy Guenther to Northpoint Expeditionary Learning Academy.

A gift card from Wal-Mart valued at $50 to Northpoint Expeditionary Learning Academy.

Sod from Northland Turf, Inc. to Northpoint Expeditionary Learning Academy.

One thousand dollars from George and Elizabeth Rothfuss to the Turf Builders Campaign at Abia Judd Elementary School.

One hundred twenty-seven dollars and eighty cents from the Prescott High School Band Boosters to Granite Mountain Middle School.

Fifty dollars from Ms. Barbara Sims to Granite Mountain Middle School in memory of Justin Clement.

Golf balls valued at $87.25 from Mr. William Stafford to Prescott High School.

Sixteen hundred dollars from Randy and Linda Weatbrook to Miller Valley Elementary School.

An airfare ticket valued at $1,248 from Kevin and Kaycee Williams for training at a Total Door Repair Seminar to further train in door safety and management for District buildings and schools.

One hundred dollars from Arrowhead Signs for the Josephine Feiten Culinary Scholarship Fund.

A  trumpet valued at $400 from Melvin and Norma Kornblatt.

A printer and monitor from Mr. Robert Snow.

Item No. 7                                                                     Date:  12/12/06

In Consideration of:  Ratifying the vouchers as presented.

Submitted by:  Mrs. Renee Raskin, Chief Financial Officer

Rationale:  Arizona Revised Statute requires approval/ratification of all vouchers.

Exhibits:

Voucher #                                           Amount

Payroll Voucher #9                              $945,835.38

Payroll Voucher #10                             $961,482.11

Expenditure Voucher #7025                  $144,192.04

Expenditure Voucher #7026                   $43,822.00

Expenditure Voucher #7027                   $376,199.70

Expenditure Voucher #7028                   $143,791.94

Expenditure Voucher #7029                    $2,569.48                

Expenditure Voucher #7030                    $69,947.11

Expenditure Voucher #7031                    $360,356.01

Documentation for warrants is available for inspection from Business Services, located at 146 South Granite Street, Prescott, AZ  86303.

Item No. 8

Date:  12/12/06

In Consideration of:  Approving the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of October 2006.

Submitted by:  Mrs. Renee Raskin, Chief Financial Officer

Relevant Information:

Exhibits: 

Copies of the statements are attached. Please refer to Enclosure #3.

Item No. 9

Date:  12/12/06

In Consideration of:  Approving the previous minutes from the Governing Board Executive and Study Session of November 7, 2006, and the Executive and Voting Session of November 14, 2006.

Submitted by:  Mr. Kevin J. Kapp, Superintendent

Relevant Information:  Board Policy requires approval of minutes.

Exhibits:  Please refer to Enclosure #4.

INFORMATION ITEMS:

10.  Ms. Raskin has prepared the School Board Summary Budget Report for your review.  Please refer to Enclosure #5.

11.  The following are continuation grants that have been awarded to Prescott Unified School District – submitted by Marianne Brooks.

Early Childhood State Block Grant

2005-2006 Allocation:  $59,514.00

2006-2007 Allocation:  $45,162.00

Early Childhood State Block Grants are used to serve income eligible preschool students.  The classrooms must be licenses by the Child Care Licensure division of the Department of Health Services.  This statewide program emphasizes flexibility in delivery of services to enable young children to meet challenging state standards.  Please refer to Enclosure #6.

Career and Technical Education Basic Grant

2005-2006 Allocation:  $90,669.00

2006-2007 Allocation:  $98,199.13  

The Career and Technical Education Basic Grant funds vocational education programs at Prescott High School.  The aim of vocational technical education is to retain students in school and to provide them with the vocational and academic skills they need for successful employment and/or future education and training.  Please refer to Enclosure #7.

Title III LEP Program

2005-2006 Allocation:  $13,915.58

2006-2007 Allocation:  $14,830.00

English Acquisition Services Program is a federal and state-funded program authorized under the Improving America’s School Act (IASA) and Civil Rights Act that provides technical assistance to school personnel with a limited English proficient student population. Under state laws A.R.S. §15-751 – A.R.S. §15-756, each school that has limited English proficient pupils shall provide programs of bilingual instruction or English as a Second Language instruction, or in selected situations, English language instruction based on an individualized education program.