PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
GOVERNING BOARD
BOARD BRIEFING
NUMBER 311
November 14, 2006
School calendars must be approved by the Governing Board per Governing
Board policy. The administration is presenting the Governing Board with
school calendars for the 2007-08 and 2008-09 school years. These proposed
calendars are very similar to our school calendars this year and last year
and represent a calendar “template” that staff and families seem to enjoy
and best meet the educational needs of our students.
Advantages to the proposed calendars are:
-
Semesters are balanced as to the number of school days.
-
First semester ends prior to the Winter Break.
-
Fall Break and Spring Break occur at the end of a grading period and
remain a full week.
-
The school year ends before Memorial Day.
-
The number of school days prior to AIMS testing is maximized by starting
school the first full week of August.
-
Our traditional holidays and days off are maintained.
We are suggesting one change for both calendars with the movement of
Spring Break to the third week of March. This will align our Spring Break
with Yavapai College’s Spring Break as well as with both Humboldt Unified
and Chino Valley Unified School Districts’ Spring Breaks. Our Fall Break
will align with our two closest school districts also.
Administrative staff will be available to answer any additional questions
from the Governing Board.
Prescott Unified School District is requesting the School Facilities Board
approve and fund the construction of a second high school in the very near
future for the school district based on enrollment growth at Prescott High
School during the past five years. In addition, we are requesting the
School Facilities Board approve and fund a new elementary school for the
school district within the next few years based on steady enrollment
growth at the elementary level during the past five years.
Due to these requests for new schools, the Fiscal Year 2007 Capital Plan
must be approved by the Governing Board. Since no new schools were
requested in previous Capital Plans Governing Board approval was not
required.
Exhibits:
A copy of the packet has been attached for review. Please refer to
Enclosure #2.
Item No. 3
Date: 11/14/06
Knowing that the funding associated with the 2004 bond issue will not be
sufficient to complete all the bond projects originally planned, a group
of school district staff with a Governing Board member have formulated a
priority list of projects felt to be of highest importance if additional
funding is available after the $ 18.7 million bond issue funding has been
fully utilized.
Arn Lavington and Jay Collier will present the priority list to the
Governing Board at the November 7th Study Session. All
administrative staff will also be available at the November 7th
Study Session to answer additional questions from the Governing Board.
Item No. 5
Date: 11/14/06
Governing Board Policy BGB requires first and second readings of all
proposed policy adoptions and approval by the Governing Board. The
Governing Board is asked to individually review these policies through a
first and second reading prior to the Voting Session on November 14, 2006,
at which time the Governing Board will be asked to adopt the proposed
policies.
These sample policies reflect changes to be made to existing policies due
to legislative action. The policies to be reviewed are listed below.
Policy Services Advisory, Volume 18, Number 4, for September 2006,
regarding Policy Advisory:
No. 278 – DJE – Bidding / Purchasing Procedures
No. 279 – EB – Environmental and Safety Program
No. 280 – JLIF – Sex Offender Notification
JLIF-R – Sex Offender Notification
JLIF-E – Sex Offender Notification
A copy of the personnel report appears below.
Exhibits:
PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
Personnel Report
November 14, 2006
CERTIFIED STAFF
EMPLOYMENT:
Name:
Position: Location: Status:
Vaughn Delp English (.5
FTE) PHS
Replacement
RESIGNATIONS:
Name:
Position: Location: Status:
None
NEW SUBSTITUTE TEACHERS:
Ashley Blakey
Sara Collins
Marcia Hawley
Robert Lord
Joshua Morrill
Elizabeth Woolstenhulm
Ethan Zoubek
(Total = 106)
CLASSIFIED STAFF
EMPLOYMENT:
Name:
Position: Location: Status:
Gabrielle Carlson Lead Teacher Kid’s & Co. –
DX New*
Deborah Lamb Site Director Kid’s & Co. – LN
New*
Lenore Buss Custodian
DX Replacement
Sandra DeKemper Instructional Asst.
Preschool Replacement
Kim Dillon Instructional Asst. LN
Replacement
Marjorie Erickson Kitchen Helper I
FC Replacement
Lucy Mazza Kitchen Helper I WTS
Replacement
Robert Reed Custodian
FC Replacement
Liezel Rodenkirk Secretary – Kids & Co.
DX Replacement
*Kid’s &
Co.
RESIGNATIONS
Name:
Position: Location: Status:
Jessica Loomis Assistant, Kids & Co.
DX Resignation
JoAnn Read Instructional Asst.
MV Resignation
Nancy Reynolds Site Director Kids & Co. - LN
Resignation
Manon Schultz Lead Teacher Kids & Co. – DX
Resignation
Melanie Root Kitchen Helper I PMHMS
Resignation
Carlotta Shipp Assistant, Kids & Co. LN
Resignation
NEW VOLUNTEERS
Name:
Position: Location: Status:
Nanci Riggle MV
Item No. 8
Date: 11/14/06
In Consideration of: Accepting the donations as presented.
Submitted by: Mrs. Renee Raskin, Chief Financial Officer
Relevant Information: Board Policy requires acceptance by
the Governing
Board of all donations.
Exhibits:
Three thousand dollars from Bertrand and Beth Kaper to the library at
Taylor Hicks Elementary School.
A Whirlpool refrigerator valued at $400 from Carl and Connie Wreath to
Taylor Hicks Elementary School.
Twenty-eight dollars and thirty-five cents from Josh Angel to the library
at Taylor Hicks Elementary School.
Two thousand dollars from the Prescott Sunrise Lions Foundation to
establish a School Nurse Fund for the purchase of supplies. In addition
they donated Freestyle Glucometers and test strips for diabetic care to
each school.
The following have donated to establish a culinary scholarship fund in
memory of Josephine Feiten:
Mary Ellen Bartel $30.00
Prescott College Food Service $40.00
Gary & Molly Beverly $50.00
Larry & Nancy Humphrey $50.00
Michael & Pamela O’Donald $100.00
Lynn & Charles McCoy $100.00
Jane & Ben Andre $200.00
Warren & Jean Briesemeister $300.00
Janet Stenlund $300.00
Linda Rose $100.00
Joanne & Mark Fitterer $20.00
Mary Nolan $20.00
Peter & Judy Bitterman $25.00
Maria & Paul Ortiz $25.00
A. June Verna $25.00
Alfred & Wallie Zealy $25.00
Prescott True Value Hardware $500.00
Walter Hart $100.00
Frank J. McGuire $500.00
External storage back-up device valued at $100 from Mr. John Calhoun to
Lincoln Elementary School.
Miscellaneous Civil War books valued at $680 and a computer valued at $200
from Mr. David Hunt to Granite Mountain Middle School.
Microsoft Office software student and teacher edition valued at $99.99
from Ms. Kay Finley.
Eight hundred dollars from Lamb Nissan to Prescott High School.
Two hundred and fifty dollars from Channel One Communications Corp. to Mr.
Kelly Cordes at Granite Mountain Middle School.
A HP computer and printer valued at $290 from Mr. Robert Fredrick.
Time and design skills from Ms. Marie Ketchner for campus improvement at
Prescott High School.
One thousand dollars from John and Heather Holm to Taylor Hicks Elementary
School.
Art and craft supplies valued at $750 from Ms. Sharon Lopeman to Prescott
High School.
Five hundred dollars from Steve and Emma Gallo to Taylor Hicks Elementary
School.
Five hundred dollars from Keith Helmken and Kelly Gonzalez to the fifth
grade at Miller Valley Elementary School.
Fifteen thousand two hundred seventy-one dollars and forty-four cents from
Abia Judd PTA for playground equipment at Abia Judd Elementary School.
A fax machine and UPS Pro 280 valued at $10 from Ms. Myra Bair.
A computer monitor from Mr. Jay Burnett.
An iMAC computer, Epson 740 printer and a four-port USB hub from Ms. Jane
Chester to Miller Valley Elementary School.
Five thousand four hundred fifty-five dollars from Mr. Ted Lamb to install
a flagpole at Prescott High School.
A scanner, printer and related supplies valued at $185 from Garlon and
Helen Rea.
Item No. 9
Date: 11/14/06
In Consideration of: Ratifying the vouchers as presented.
Submitted by: Mrs. Renee Raskin, Chief Financial Officer
Rationale: Arizona Revised Statute requires
approval/ratification of all vouchers.
Exhibits:
Voucher #
Amount
Payroll Voucher #7
$933,182.47
Payroll Voucher #8 $968,747.56
Expenditure Voucher #7015 $206,456.55
Expenditure Voucher #7016 $41,883.37
Expenditure Voucher #7017 $159,158.48
Expenditure Voucher #7018
$4,816.77
Expenditure Voucher #7019 $312,464.52
Expenditure Voucher #7020 $216,627.07
Expenditure Voucher #7021 $211,094.80
Expenditure Voucher #7022 $37,930.60
Expenditure Voucher #7023 $120,671.39
Expenditure Voucher #7024 $30,666.82
Documentation for warrants is available for inspection from Business
Services, located at 146 South Granite Street, Prescott, AZ 86303.
Item No. 10
Date: 11/14/06
In Consideration of: Approving the Auxiliary Operations and
Student Activities Fund Statement of Receipts and Disbursements for the
month of September 2006.
Submitted by: Mrs. Renee Raskin, Chief Financial Officer
Relevant Information:
Exhibits:
Copies of the statements are attached. Please refer to Enclosure #5.
Item No. 11
Date: 11/14/06
In Consideration of: Approving the previous minutes from
the Governing Board Executive and Study Session of October 3, 2006, and
the Voting Session of October 17, 2006.
Submitted by: Mr. Kevin J. Kapp, Superintendent
Relevant Information: Board Policy requires approval of
minutes.
Exhibits: Please refer to Enclosure #6.
INFORMATION ITEMS:
12. Ms. Raskin has prepared the School Board Summary Budget Report
for your review. Please refer to Enclosure #7.
13. Attached for your review is a letter from Head Mechanic –
Transportation Department from Florence Unified School District to Mr. Jim
Cowan. Please refer to Enclosure #8.
14. Attached for your review is a letter from Governor Janet
Napolitano to Mr. Kevin Kapp. Please refer to Enclosure #9.
15. Attached for your review is a newsletter from the Prescott
Cycling Club. Please refer to Enclosure #10.
16. Attached for your review are the minutes from the September 21,
2006, Employee Benefit Trust meeting. Please refer to Enclosure #11.