PRESCOTT
UNIFIED SCHOOL DISTRICT #1
GOVERNING
BOARD
BOARD
BRIEFING
NUMBER
233
NOVEMBER
7, 2000 Item
No. 1
Date: 11/7/00
Consideration
of: The approval of an Interscholastic Swim Team for Prescott
High School within the 4A Conference with competition to begin in the
fall of 2001.
Submitted
by: Mr. Tim Carter, Principal – Prescott High School
Administrative
Recommendation: The
administration recommends approval of this item.
Rationale:
There is sufficient interest and external financial support to
warrant Board review of this potential new extra-curricular athletic
activity.
Relevant
Data and Exhibits: Attached
is information from Prescott High School and the PHS Site Council
regarding this agenda item. Please
refer to Enclosure No. 1.
Item
No. 2
Date: 11/7/00
Consideration
of: The approval of revisions to the Sexuality Education
Curriculum.
Submitted
by: Mrs. Marylin Bunger and Mrs. Mary Anne Kapp
Administrative
Recommendation: The
administration recommends approval of this item.
Relevant
Data and Exhibits: The
Health Education Advisory Committee recommends the following revisions
to the current Sexuality Education Curriculum:
7th
Grade: Replace “Human
Growth IV” video with “Human Growth V”.
This new video is an updated version of the current video and
includes all the same information.
A copy of the video is available for preview at the Dexter Family
Resource Center. For
preview of the video, please contact Alyson Anderson at Dexter,
717-3272, to make an appointment.
11th
Grade: Add a new option for
the “Personally Shopping Homework” assignment.
This will give students a second option for their homework
assignment. The new option
focuses on baby products. Please
see Enclosure #2.
Grades
5-12: Add written
guidelines for classroom instruction that focuses on how to handle
student questions. These
guidelines will help ensure the consistency of instruction and avoid
potential problems concerning the appropriateness of questions asked and
answers given in class. Please
see Enclosure #2.
Item
No. 3
Date:
11/7/00
Consideration
of: The approval of the expansion of the collaborative
partnership between Prescott Unified School District No.1 and the
Prescott Police Department D.A.R.E. Program in the Substance Abuse/
Violence Prevention 8th grade curriculum.
Submitted
by: Mrs. Marylin Bunger and Mrs. Mary Anne Kapp
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
The Prescott Police Department proposes to expand the D.A.R.E.
program in the 8th grade within Prescott Unified School
District. The Prescott
Police Department will provide the personnel to deliver these services.
This recommendation proposes to replace the current student
contracts in Substance Abuse/Violence Prevention previously provided by
Prescott Unified school District personnel at this grade level.
Relevant
Data and Exhibits:
Enclosed is an outline of the proposed 8th grade
D.A.R.E. curriculum. This
curriculum outline as well as the detailed lessons have been reviewed
and are being recommended by the Health Advisory Committee. Also for reference is the Comprehensive Health Curriculum
Minimum Requirements Chart, which include a summary of student contacts
within these curricula areas. Please
note the proposed change under Substance Abuse/Violence Prevention 8th
grade curriculum. Please
refer to Enclosure #3.
Item
No. 4
Date:
11/7/00
Consideration
of: The approval of delegate and alternate delegate to the
Arizona School Board Association Membership meeting on December 14,
2000.
Submitted
by: Dr. Roger L. Short, Superintendent
Administrative
Recommendation:
The Board designate and approve a delegate and alternate for the
December 14, 2000, meeting.
Rationale:
The district will need representation at the meeting to vote on
appropriate A.S.B.A. issues.
Relevant
Data and Exhibits:
A copy of the notification form is attached.
Please refer to Enclosure #4.
Item
No. 5
Date:
11/7/00
Consideration
of: The approval of a “Sealed Request for Proposal #070100B”
for miscellaneous school and office supplies and equipment from a local
vendor.
Submitted
by: Mr. Arn Lavington, Director of Purchasing
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Competitive sealed bidding is not practicable or advantageous for the
procurement of locally purchased school and office supplies and
equipment for Prescott Unified School District No. 1.
The competitive sealed proposal method of procurement is being
used for the following reasons:
1. PUSD #1 has a large and varied need for miscellaneous school and
office supplies and equipment items.
Our Service Center cannot stock all items required for all needs.
A reliable local source is required to allow PUSD’s staff the
ability to purchase supplies on a “walk-in” basis or a “rush”
order (1 or 2 day delivery) basis.
Additionally, adequate specifications are not always available to
describe the item required.
2. It may be necessary to conduct discussions with the Offerors to
determine their full understanding and responsiveness to the
solicitation.
3. It may be necessary to afford the Offerors an opportunity to
amend their proposals by means of a best and final offer.
4. It may be necessary to compare the different prices, stock
levels, location of store, special order turnarounds, and contractual
requirements of the proposals submitted..
5. Price is not the deciding factor in award of the contract. Primary factors in consideration of the award will be price
of standard items used, mark-up percentages above cost of miscellaneous
items purchased, store location, stock levels, and time required to
receive special order items.
NOTE: The RFP is for the
purchase of “rush” miscellaneous unplanned purchases that are not
covered through the Purchasing Department’s annual bid for supplies or
furniture items.
The Purchasing Department can be utilized to seek better pricing from
other sources.
Relevant
Data and Exhibits: Please see Bid Tally Sheet, Enclosure #5.
See pages 1 through 10 of RFP 070100B for RFP structure and quotations.
Item
No. 6
Date:
11/7/00
Consideration
of: The approval of “Sealed Request for Proposal #070100B”
for computer parts and accessories from a local vendor.
Submitted
by: Mr. Arn Lavington, Director of Purchasing
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Competitive sealed bidding is not practicable or advantageous for the
procurement of locally purchased Computer Parts and Accessories for
Prescott Unified School District No. 1.
The competitive sealed proposal method of procurement is being
used for the following reasons:
1. PUSD #1 has a large and varied need computer inventory Our Service Department cannot stock all parts required to
repair all of the different computers and accessories. A reliable local parts and accessories source is required to
allow PUSD’s Service Techs the ability to purchase parts and
accessories on a “walk-in” basis or a “rush” order (1 or 2 day
delivery) basis. Additionally,
adequate specifications are not always available to describe the item
required.
2. It may be necessary to conduct discussions with the Offerors to
determine their full understanding and responsiveness to the
solicitation.
3. It may be necessary to afford the Offerors an opportunity to
amend their proposals by means of a best and final offer.
4. It may be necessary to compare the different prices, stock
levels, location of store, special order turnarounds, and contractual
requirements of the proposals submitted..
5. Price is not the deciding factor in award of the contract. Primary factors in consideration of the award will be price
of standard items used, mark-up percentages above cost of miscellaneous
items purchased, store location, stock levels, and time required to
receive special order items.
NOTE: The RFP is for the
purchase of “rush” miscellaneous unplanned purchases.
If time allows, the Purchasing Department can be utilized to seek better
pricing from other sources.
Relevant
Data and Exhibits:
Please see Bid Tally Sheet, Enclosure #6.
See pages 1 through 7 of RFP #070100A for RFP structure and quotations.
Item
No. 7
Date:
11/7/00
Consideration
of: The approval of a lease agreement for second floor office
space at the District Office property, 146 South Granite Street.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The Board considers approval of the lease agreement as submitted.
Rationale:
The second floor of the District Office has been available for
over a year. This is the
first substantial offer the district has received.
Relevant
Data and Exhibits:
Back up on this item will be hand-delivered to Board members
prior to the meeting.
Item
No. 8
Date:
11/7/00
Consideration
of: The approval of the certified and classified personnel
actions as presented.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administration
Recommendation:
The administration recommends approval of this item.
Relevant
Data and Exhibits:
Please refer to Enclosure #7.
Item
No. 9
Date:
11/7/00
Consideration
of: The acceptance of donations as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation: The
administration recommends approval of this item.
Rationale:
Board Policy requires acceptance by the Governing Board of all
donations.
Relevant
Data and Exhibits:
Three
hundred dollars from the Yavapai County Fair Association, to the
Prescott High School Parking Fund.
A
Panasonic video camera valued at $1,000 from Mr. and Mrs. Charles
Johnson, to Granite Mountain Middle School.
One
hundred hubcaps valued at $100, from Don and Bud’s Hubcap Lane, to the
Prescott High School Fine Arts Program.
An Epson
printer valued at $200, from Mr. Bob Witkowski, to Taylor Hicks
Elementary School.
Six
hundred dollars from the Prescott Summer Pops Symphony, to the music
program at Granite Mountain Middle School.
An 850
Hewlett Packard printer valued at $200, from Mr. and Mrs. Eric
Johansson, to Abia Judd Elementary School.
Eighteen
hundred dollars from Kiwanis Club of Prescott, for pay to play
scholarships at Prescott High School.
A Hewlett
Packard computer and Deskjet 660C printer valued at $100, from Mr. Rick
Doherty, to the Prescott High School Special Education Department.
One
hundred dollars from Mr. and Mrs. Eric Johansson, for the reading
program at Abia Judd Elementary School.
Ninety
dollars from the Taylor Hicks PTA, to the library at Taylor Hicks
Elementary School.
Fifty
dollars from Arizona Heating & Cooling, Inc., for the Accelerated
Math program at Prescott Mile High Middle School.
Three
hundred and fifty dollars from the Prescott Frontier Rotary Foundation,
for the Accelerated Math program at Prescott Mile High Middle School.
A
fifty-dollar gift certificate to Hastings, donated to Mark Ott from Ann
Sult/Family Support Services. Mr. Ott requested that this gift certificate be donated to
the Prescott High School Renaissance Program.
Eighty
Coca Cola T-shirts valued at $360, from Coca Cola, to the Prescott High
School Renaissance Program.
One
hundred dollars from Eley and Barbara Denson, to the computer fund at
Taylor Hicks Elementary School.
Fifty
dollars from Granite Mountain Questers, in memory of Mary Emma Cobb, to
the library at Taylor Hicks Elementary School.
Gift
certificates valued at $150, from Castle Golf, to the Prescott High
School Renaissance Program.
Gift
certificates valued at $154, from Sizzler, to the Prescott High School
Renaissance Program.
Two
hundred and fifty dollars from Southwestern Artists Association, for the
Cultural Arts Contest at Lincoln Elementary School.
Paint and
labor valued at $500, from Mr. John Johnson, to renovate the old
playground equipment at Lincoln Elementary School.
Fifteen
hundred dollars from Mr. and Mrs. Gene Loomis, for new playground
equipment at Lincoln Elementary School.
Four
hundred dollars from the 1999-2000 Taylor Hicks Student Council to the
library at Taylor Hicks Elementary School.
A Gateway
computer, keyboard, monitor and assorted items valued at $200, from Ms.
Linda Augustus, to the Prescott High School Technology Department.
Five
hundred dollars from Prescott Frontier Rotary Foundation, to the
Prescott High School Athletic Department.
A Packard
Bell computer valued at $200, from Mr. Bill Hart.
The
following have made a donation to the Prescott High School Wrestling
Program, in memory of Rudy Espitia:
Dale
and Jeri Youngren, $50.00
Alan and Mary Wilkerson, $25.00
Joseph and Elsie Cannizzaro, $25.00
Veronica Wilson, $50.00
Doug and Ali Schroeder/PHS Spirit Line, $75.00
The
following have made a donation to the Prescott High School Hall of Fame
Fund:
Lawrence and Carol Dreyer, $65.00
Herman and Dana Rohr, $15.00
American Graphic & Profit Printer, $300.00
Randall and Tracy Rusing, $200.00
Russell and Rosemary Rusing, $100.00
Item
No. 10
Date:
101/7/00
Consideration
of: The ratification of vouchers as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Arizona Revised Statute requires approval/ratification of all
vouchers.
Relevant
Data and Exhibits:
Voucher
# / Amount
Payroll Voucher #11 $713,825.48
Payroll Voucher #12 $718,701.87
Payroll Voucher #13 $741,448.89
Expenditure Voucher #5022 $60,985.34
Expenditure Voucher #5023 $100,925.15
Expenditure Voucher #5024 $3,425.85
Expenditure Voucher #5025
$184,475.18
Expenditure Voucher #5026
$15,309.16
Expenditure Voucher #5027
$39,427.49
Expenditure Voucher #5028
$59,815.65
Expenditure Voucher #5029
$30,710.11
Expenditure Voucher #5030
$135,111.17
Expenditure Voucher #5031
$26,291.32
Expenditure Voucher #5032 $38,570.63
Item
No. 11
Date:
11/7/00
Consideration
of: The approval of the Auxiliary Operations and Student
Activities Fund Statement of Receipts and Disbursements for the month of
September 2000.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Relevant
Data and Exhibits: Please
refer to Enclosure #8.
Item
No. 12
Date:
11/7/00
Consideration
of: The approval of previous minutes from the Study and Voting
Session of October 3, 2000, and October 10, 2000.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Board Policy requires approval of minutes.
Relevant
Data and Exhibits: Please
refer to Enclosure #9.
INFORMATION
ITEMS:
13. Ms. Raskin has prepared the School Board Summary Budget Report
for your review. Please
refer to Enclosure #10.
14. Enclosed for your review are the minutes from the August 30,
2000, Employee Benefit Trust meeting.
Please refer to Enclosure #11.
15. The following continuation grant is presented for Board
information:
Target
The
Target grant provides funds to supplement parent education programs
within the district with publicity, refreshments and babysitting
services.
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