PRESCOTT
UNIFIED SCHOOL DISTRICT No. 1
GOVERNING
BOARD
BOARD
BRIEFING
NUMBER
245
November
6, 2001
Item
No. 1
Date:
11/6/01
Consideration
of: The revised proposal by Diamond K Productions for lease/use
of Prescott Mile High Middle School facilities for 4th of
July event.
Submitted
by: Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
The leasing of school facilities is not usually a Governing
Board function and Governing Board policy allows the Superintendent or
designee to approve the leasing of school facilities.
The request by Diamond K Productions to lease Prescott Mile
High Middle School facilities for 4th of July activities in
2002 and in future years, however, is of such a significant nature
that discussion of the proposed lease by the Governing Board seems
appropriate.
A representative of Diamond K Productions will
be present at the
November 6th Study Session to answer questions and share
additional information.
Exhibits:
The revised lease contract will be available for review by the
Governing Board at the November 6th Study Session.
Item
No. 2
Date:
11/6/01
Consideration
of: The proposal to provide insurance benefits for Mrs. Tanya
DeGrazia Kennedy, Homebound Instructor.
Submitted
by: Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
Our Employment Benefit Trust policy allows homebound teachers
to receive health insurance benefits with Governing Board approval.
In the past, the district has had one primary homebound teacher
with several other homebound teachers being utilized for smaller
amounts of time each week. Thus, only the primary homebound teacher has received health
insurance benefits.
This year, however, we have two homebound
teachers who are being utilized at approximately the same level with
regard to number of hours worked each week.
These hours vary, but generally range from 25 to 35 hours per
week. The district has
advertised for homebound teachers, but we have not been able to hire
additional staff.
This agenda item, therefore, proposes that the
second homebound teacher also receive health insurance benefits due to
her level of hours being worked within the program.
Exhibits:
The EBT policy that allows homebound teachers to receive health
insurance with Board approval is attached.
Please refer to Enclosure #1.
Item
No. 3
Date:
11/6/01
Consideration
of: Approving a “Sealed Request for Proposal No.
01-MED-ADMIN for Direct Medicaid Reimbursement
Services.”
Submitted
by: Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
Competitive sealed bidding is not practicable or advantageous
for the procurement of locally purchased direct Medicaid reimbursement
services for Prescott Unified School District No. 1.
The competitive sealed proposal method of procurement is being
used for the following reasons.
1. Direct Medicaid reimbursement service is fairly new to Arizona
school districts. Because
of this, the district needs to be sure the vendor is going to be able
to provide training and services to the district.
2. It may be necessary to conduct discussions with the Offerors to
determine their full understanding and responsiveness to the
solicitation.
3. It may be necessary to afford the Offerors an opportunity to
amend their proposals by means of a best and final offer.
4. It may be necessary to compare the different prices and
contractual requirements of the proposals submitted.
5. Price is not the deciding factor in award of the contract. Primary factors in consideration of the award will be
specialized experience, past performance, training and the ability to
maximize revenues.
Exhibits:
The Bid Tally Sheet will be provided at the November 6, 2001,
Study Session.
Item
No. 4
Date:
11/6/01
Consideration
of: The approval for allowing schools to sell their outdated
library books at their sites.
Submitted
by: Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
The schools would like to have the ability to sell their
outdated library books to their students and/or parents.
This increased the possibility of generating more revenue.
The current procedure is to send outdated books to the auction
at the Service Center. The
money is then pooled in a general fund.
Selling outdated books at the schools would assist in keeping
the revenue at the school to be used for their libraries.
Exhibits:
Item
No. 5
Date:
11/6/01
Consideration
of: The approval of a language change for the Performance Pay
Program.
Submitted
by: Dr. Chris Reynolds, Assistant Superintendent
Relevant
Information:
The 301 Performance Pay Program was approved by the Governing
Board in the Spring of 2001 and requires that Performance Pay be
distributed to teachers by June 30th. However, the program also allows the assessment of individual
goals to extend past the last contract day for a teacher if he/she is
waiting for test results, e.g. AIMS, Stanford 9.
Given that results of these tests may come back after June 30th,
it would be unrealistic to adhere to June 30th as the
distribution of payment date for individual and school wide goals.
Exhibits:
Please refer to Enclosure #2.
Item
No. 6
Date:
11/6/01
Consideration
of: Approving a Worker’s Compensation Policy for inclusion in
the Governing Board Policy Book.
Submitted
by: Dr. Chris Reynolds, Assistant Superintendent
Relevant
Information:
The attached policy was in the old Governing Board Policy Book
prior to subscribing to the ASBA Policy Services and needs to be added
to the current Governing Board Policy Book.
Exhibits:
The proposed policy is attached.
Please refer to Enclosure #3.
Item
No. 7
Date:
11/6/01
Consideration
of: The approval of the Title IX Indian Education Grant.
Submitted
by: Mrs. Mary Anne Kapp, LEA Grants Manager
Relevant
Information:
The Title IX Indian Education Formula Grant develops and
implements elementary and secondary school projects that will increase
educational opportunities for and meet the unique educational and
culturally related academic needs of Indian children.
Exhibits:
Please refer to Enclosure #4.
Item
No. 8
Date:
11/6/01
Consideration
of:
The approval of the Arizona K-12 Center Grant, Best Practices
and Collegial Learning Project.
Submitted
by: Mrs. Mary Anne Kapp, LEA Grants Manager
Relevant Information:
The Arizona K-12 Center has awarded Prescott Unified School
District, in collaboration with the North Central Arizona Mathematics
and Science Consortium, with the “Best Practices in Mathematics and
Collegial Learning” Grant. This
will provide K-8 teachers with an increased knowledge of teaching
strategies in the Arizona Mathematics Content Standards of data
analysis/probability, measurement/discrete math, and structure/logic
to increase student achievement.
This Staff Development grant will offer teacher development
activities for 18 months and will train 60 teachers in Yavapai County.
Exhibits:
Please refer to Enclosure #5.
Item
No. 9
Date:
10/02/01
Consideration
of: The approval of the AmeriCorps Program.
Submitted
by: Mrs. Mary Anne Kapp, LEA Grants Manager, and
Susan Lynch, CASA Project Coordinator
Relevant
Information:
The Prescott Unified School District CASA Project will sponsor
an AmeriCorps member to focus on community strengthening by developing
a Volunteer Program to engage community residents in volunteerism and
community service. CASA
will contribute $2,000.00 to support this project.
In addition, the AmeriCorps member will receive a $9,300.00
living allowance, health coverage and an Educational Award of
$4,725.00. Other
sponsoring agencies in the tri-city area include:
Boys and Girls Club of Central Yavapai County, Leadership
Center at Yavapai College, Stepping Stones, United Way of Yavapai
County, Big Brothers/Big Sisters and the Yavapai County Health
Department.
Exhibits:
Please refer to Enclosure #6.
Item
No. 10
Date:
11/6/01
Consideration
of: Approving the certified and classified personnel actions as
presented.
Submitted
by: Dr. Chris Reynolds, Assistant Superintendent
Relevant
Information: A
copy of the personnel report and letters from employees is attached.
Exhibits:
Please refer to Enclosure #7.
Item
No. 11
Date:
11/6/01
Consideration
of: The acceptance of donations as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Relevant
Information: Board
Policy requires acceptance by the Governing Board of all donations.
Exhibits:
Five
thousand dollars from the PHS Badger Open to be divided equally among
Visual Arts, Athletics, Vocal Music and Student Assistance, at
Prescott High School.
Miscellaneous CD’s valued at $75 from Pete
and Brigie Dickinson.
A convection oven valued at $169, from Mr. and
Mrs. Dean Lyon, to Abia Judd Elementary School kindergarten classes.
Eight hundred forty-five dollars and sixty
cents from Prescott Target Store, for the Prescott High School Student
Incentive Program.
One hundred dollars from Dr. Mark Hayden, to
the Prescott High School Renaissance Program.
Twenty-five dollars from Mr. Doug Bunch
Broker, Check Realty, to the Prescott High School Renaissance Program.
Two thousand dollars from McIntyre Living
Trust, to Prescott High School.
Miscellaneous books, valued at $40.21, from
Ms. Jana Franklin, to Granite Mountain Middle School.
Gift certificates valued at $300, from
Starbuck’s Coffee, to the Prescott High School Renaissance Program.
One hundred dollars from Dr. Gene Allen, to
the Prescott High School Renaissance Program.
One hundred dollars from Chuck and Amy
Crawley, in memory of Mr. Robert Palm, to the Prescott High School
Instrumental Music Program.
Fifty dollars from Barbara Wilson, in memory
of Mr. Robert Palm, to the Prescott High School Instrumental Music
Program.
Forty dollars from Joyce Cummings, in memory
of Mr. Robert Palm, to the Prescott High School Instrumental Music
Program.
A table, chairs and lawnmower valued at $150,
from Kevin and Mary Anne Kapp, to Dexter Family Resource Center.
Two thousand dollars from the PHS Soccer
Boosters, for the Prescott High School Soccer Program.
Twenty-five dollars from Raymond and Betty
Shire, in memory of Mr. Robert Palm, to the Prescott High School
Instrumental Music Program.
One
hundred and eighty seven books from Bob and Lynn Schmidt, valued at
$750, to the Taylor Hicks Elementary School library.
Item
No. 12
Date:
11/6/01
Consideration
of: The ratification of vouchers as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Relevant
Information: Arizona
Revised Statute requires approval/ratification of all vouchers.
Exhibits:
Voucher #
Amount
Payroll Voucher #8
$768,980.11
Payroll Voucher #9
$782,703.25
Payroll Voucher #10
$783,303.01
Expenditure Voucher #5020 $30,992.69
Expenditure Voucher #5021 $176,313.25
Expenditure Voucher #5022 $33,918.63
Expenditure
Voucher #5023 $240,874.29
Expenditure
Voucher #5024 $49,972.65
Expenditure
Voucher #5025 $66,134.58
Expenditure
Voucher #5026 $25,524.06
Expenditure
Voucher #5027 $138,166.24
Item
No. 13
Date:
11/6/01
Consideration
of: Approving the Auxiliary Operations and Student Activities
Fund Statement of Receipts and Disbursements for the month of
September 2001.
Submitted
by: Ms. Renee Raskin, Director of Business Services
Relevant
Information:
Exhibits:
A copy of the statements is attached. Please refer to Enclosure
#8.
Item
No. 14
Date:
11/6/01
Consideration
of:
Approving the previous minutes from the Executive
Sessions of October 2 & 9, 2001; the Study Session of October 2,
2001; and the Voting Session of October 9, 2001.
Submitted
by: Mr. Kevin J. Kapp, Superintendent
Relevant
Information: Board
Policy requires approval of minutes.
Exhibits:
A copy of the minutes is attached.
Please refer to Enclosure #9.
INFORMATION
ITEMS:
15. Ms. Raskin has prepared the School Board Summary Budget Report
for your review. Please refer to Enclosure #10.
16. Enclosed for your review are the minutes from the September 11,
2001, Employee Benefit Trust meeting.
Please refer to Enclosure #11.
17. The following are continuation grants which have been awarded
to Prescott Unified School District – submitted by Mrs. Mary Anne
Kapp.
Johnson
O’Malley Indian Education Grant
The
Johnson O’Malley Indian Education Grant provides educational
opportunities for Native American children to learn challenging
content through supplemental programs, serving such children who are
enrolled in schools. This grant also supports professional development in order to
better serve the Native American population.
Please refer to Enclosure #12.
Intergovernmental
Agreement for the North Central Arizona Mathematics and Science
Consortium
The
Arizona Department of Education has awarded the North Central Arizona
Mathematics and Science Consortium a contract for assistance in
providing workshops for educators throughout Yavapai County.
Please refer to Enclosure #13.
Opinion
Poll Arizona (TOPAZ)
Prescott
High School will be utilizing the TOPAZ survey with students in grades
9-12 on November 19, 2001. This
will be the fifth year of implementation and data collection for
program planning purposes. A
letter is sent home informing parents of the survey and parents and/or
students may opt out. Traditionally there has been between a 95% and 97%
participation rate.
First
Teacher’s Project
This
renewal grant is in the third year of funding by the Arizona Community
Foundation. The purpose
of this grant is to provide funding for facilitators and training to
implement training to local schools encouraging dissemination of
information to parents about the importance of healthy brain
development in young children. Workshops
focus on Brain Boxes and hands-on activities targeting effective
strategies for use at home with young children.
The benefits for children include improved language skills,
increased attention span and better preparation for school learning.