PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
GOVERNING BOARD
BOARD BRIEFING
NUMBER 309
September 19, 2006
PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
GOVERNING BOARD
BOARD BRIEFING
NUMBER 310
October 17, 2006
Due to a larger-than-usual 9th grade class rolling up to 10th
grade at Prescott High School this year and also due to student enrollment
growth at the other grade levels, it is requested that the Governing Board
approve funding to purchase additional textbooks for these students.
4 AP Physics @ $95.40
each $381.60
1 AP Physics @ $50.00
each $50.00
35 American Literature @ $48.95
each $1713.25
25 World Literature @
$48.95 $1223.75
10 Concepts of Geometry @
$44.75 $447.50
5 En Espanol @ $32.00
each $160.00
78 The Americans @ $70.95
each $5534.10
20 Business Math @
$56.00 $1120.00
5 Human Anatomy @ $98.47
each $492.35
TOTAL
$11,122.55
Exhibits:
Mrs. Totsy McCraley, Principal of Prescott High School, will be available
to share additional information with the Governing Board at the October 3rd
Study Session.
Item No. 3
Date: 10/17/06
There are three areas within the school district requiring consideration
for the addition of staff positions for the 2006-07 school year and
possibly future years. These three areas are Special Education,
Transportation and the Dexter facility.
We currently have Special Education students needing one-on-one
instructional assistants. Some of these students had one-on-one
instructional assistants last year but these positions were not rolled
over into this 2006-07 school year due to the administration desiring to
wait and see if the students continued their education with Prescott
Unified School District. Now that these students are indeed enrolled this
year we are requesting five (5) instructional assistant positions at this
time to work with specific Special Education students in a one-on-one
basis.
Nancy Martinez, our Director of Special Education, will be available at
the October 3rd Study Session to share additional information with the
Governing Board.
Despite student enrollment increasing approximately 2.5 % every year for
the past five years, we have not added any regular education bus driving
positions during this time. Due to the generosity of the Prescott
community in passing the bond issue in 2004, we have additional buses
available to address some areas of concern with respect to bus route
travel times and bus waiting times. It is proposed that we add four (4)
bus driving positions for this 2006-07 school year and possibly future
years.
Jim Cowan, our Director of Transportation, will be available at the
October 3rd Study Session to share additional information with the
Governing Board as to the impact the addition of four bus driver positions
would have on the transportation program in Prescott Unified School
District.
It is also proposed that a half-time custodial position be added back to
the Dexter facility. While NAU was leasing part of Dexter, the Dexter
facility was maintained with 14 total hours of custodial support every
day. This level of custodial support was in alignment with the custodial
support at the other schools and sites. When NAU left Dexter and our new
Northpoint Expeditionary Learning Academy came into existence at Dexter,
administration reduced the daily level of custodial support from 14 hours
to 10 hours in a cost-saving move and to take time to evaluate the
custodial needs of Northpoint, as well as the existing preschool and
childcare programs at Dexter. At this point in time, the custodial needs
of the new high school, as well as the custodial needs of Discovery
Gardens preschool and the Kids & Company childcare program deserve
consideration of adding back the 4 hours of custodial support each day to
the Dexter facility. Discovery Gardens Preschool and the Kids & Company
childcare program are both showing student enrollment growth this year
compared to last year and Northpoint Academy is approaching its goal of
100 students enrolled (enrollment as of 9/25/06 was 91 students).
Administration will share the most current student enrollment information
as of the end of September, as well as projected sudden growth funding
with the Governing Board at the October 3rd Study Session. This most
current enrollment data was not available at the time of the October Board
Briefing publication. In addition, administration will share the
projected costs of adding the proposed positions both for this 2006-07
school year on a pro-rated basis since the school year is already
underway, as well as the projected costs for the full 2007-08 school year
with the Governing Board at the October 3rd Study Session.
Item No. 4
Date: 10/17/06
Mrs. Geneva Saint-Amour has requested approval of an out-of-country trip
for the Northpoint Expeditionary Learning Academy students. The school
will be taking all students on this expedition, which will include
activity buses, staff, overnights. They will be visiting the Yuma/San
Luis area and are planning on walking across the border into Mexico.
Exhibits:
In Consideration of: Approving a top ten priority list from
the 2007 Political Agenda developed at the ASBA Delegate Assembly.
Submitted by: Mr. Kevin J. Kapp, Superintendent
Relevant Information:
Item No. 8
Date: 10/17/06
The Governing Board has nominated programs and individuals in the past for
the various awards categories through the Arizona School Boards
Association.
In Consideration of: Approving Cheryl Moran as a Qualified
Evaluator for the 2006-2007 school year.
In Consideration of: Approving the certified and classified
personnel actions as presented.
Submitted by: Dr. Chris Reynolds, Assistant Superintendent
Exhibits:
PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
Personnel Report
October 17, 2006
CERTIFIED STAFF
EMPLOYMENT:
Name:
Position: Location: Status:
Brandie Newberg
*New M & O Kindergarten money
RESIGNATIONS:
Name:
Position: Location: Status:
None
NEW SUBSTITUTE TEACHERS:
Amy McKenzie
Heidi Schuette
Martha Vanluvanee
(Total = 97)
CLASSIFIED STAFF
EMPLOYMENT:
Name:
Position: Location: Status:
Stephanie Boan Instructional Asst.
MV New*
Damian Espinoza Security Guard
PHS Replacement
Joette Goldman Library Asst.
PHS Replacement
Christine Hlavin Instructional Asst./
MV Replacement
Special Needs BEST
David McMillian Asst., Kids & Co.
MV New**
James Moore Playground Asst. LN
Replacement
Sumiko Pogue Crossing Guard/
MV Replacement
Playground
Robert Reed Custodian
FC Replacement
Debra Silverira Instructional Asst./ AJ
Replacement
Playground
Carlotta Shipp Asst., Kids & Co.
TH New**
Mitzi Souers Custodian
MV Replacement
Desiree Sturdevant Student Services
TH Replacement
*New M & O Kindergarten money
**Kid’s & Co.
RESIGNATIONS
Name:
Position: Location: Status:
Helene Andrade Kitchen Helper I
PHS Resignation
Lisa Barker Secretary, Kids & Co.
DX Resignation
Linda Bateman Library Specialist PMHMS
Resignation
Lisa Bahn Instructional Asst. K-3 LN
Resignation
Doug Haeussler Print Shop Asst./
DO Resignation
Custodian
Debra Place Asst. Attendance Clerk
PHS Resignation
Melody Webb Office Clerk AJ
Resignation
NEW VOLUNTEERS
Name:
Position: Location: Status:
Barbara Pogue MV
Andrea Hoglund AJ
Item No. 12
Date: 10/17/06
In Consideration of: Accepting the donations as presented.
Submitted by: Mrs. Renee Raskin, Chief Financial Officer
Relevant Information: Board Policy requires acceptance by
the Governing Board of all donations.
Exhibits:
Twenty-five hundred dollars from PMHMS PTSA to Prescott Mile High School
Middle School.
Five hundred dollars from Word of Life Assembly to the Washington
Traditional School Reading Program.
A photo enlarger and miscellaneous supplies valued at $250 from Ms.
Danielle DeFiore to Granite Mountain Middle School.
Two hundred and fifty dollars from Channel One Communications Corp. to Mr.
Kelly Cordes at Granite Mountain Middle School.
A computer, monitor, VCR and computer books from Mr. Roy Boeckler.
Four monitors from Preston Grafman
A luncheon valued at $190.80 from Olive Garden to honor the Granite
Mountain Middle School and Prescott Mile High Middle School students who
earned a score of 100% on at least one portion of the AIMS test.
A scanner, printer and speakers valued at $200 from Ms. Anne Schwerdt.
Seventy-five yards of Badger Blue fabric valued at $100, from Ms. Lillian
Aguilera to Prescott High School.
The following donated golf clubs to Prescott High School:
Jerry Emery no
valued given
Dick Pearson
$400.00
Pat and Jerry Mitchell $75.00
Connie Ziebell $50.00
Bob Luick
$10.00
RA Shaw
$500.00
Paul Mazade $40.00
Skip Waldorf
$100.00
A US Flag from Mr. Duane Watkins, Watkins Corporation to Prescott High
School.
Four hundred dollars from York Motors to Prescott Mile High Middle School.
Eight hundred dollars from York Motors to Northpoint Expeditionary
Learning Academy.
Volleyballs, footballs, and basketballs, valued at $150 from Mrs. Cheryl
Lough, MCK Woodworks, to Granite Mountain Middle School.
Item No. 13
Date: 10/17/06
In Consideration of: Ratifying the vouchers as presented.
Submitted by: Mrs. Renee Raskin, Chief Financial Officer
Rationale: Arizona Revised Statute requires
approval/ratification of all vouchers.
Exhibits:
Voucher #
Amount
Payroll Voucher #5 $914,656.74
Payroll Voucher #6 $920,329.15
Expenditure Voucher #7008 $236,306.71
Expenditure Voucher #7009 $232,827.30
Expenditure Voucher #7010 $353,890.85
Expenditure Voucher #7011 $282,218.40
Expenditure Voucher #7012 $87,839.73
Expenditure Voucher #7013 $473,980.56
Expenditure Voucher #7014 $169,028.92
Expenditure Voucher #7001 $60,802.87
Expenditure Voucher #7002 $297.50
Documentation for warrants is available for inspection from Business
Services, located at 146 South Granite Street, Prescott, AZ 86303.
Item No. 14
Date: 10/17/06
In Consideration of: Approving the Auxiliary Operations and
Student Activities Fund Statement of Receipts and Disbursements for the
month of August 2006.
Submitted by: Mrs. Renee Raskin, Chief Financial Officer
Relevant Information:
Exhibits:
Copies of the statements are attached. Please refer to Enclosure #5.
Item No. 15
Date: 10/17/06
In Consideration of: Approving the previous minutes from
the Governing Board Study and Executive Session of September 12, 2006, the
Executive Session of September 14, 2006, and the Voting Session of
September 19, 2006.
Submitted by: Mr. Kevin J. Kapp, Superintendent
Relevant Information: Board Policy requires approval of
minutes.
Exhibits: Please refer to Enclosure #6.
INFORMATION ITEMS:
16. Ms. Raskin has prepared the School Board Summary Budget Report
for your review. Please refer to Enclosure #7.
17. Attached for your review are the Employee Benefit Trust minutes
from June 22, 2006. Please refer to Enclosure #8.
18. The following are continuation grants which have been awarded to
Prescott Unified School District: (Submitted by Marianne Brooks.)
Title VII Indian Education
2005-2006 Allocation: $22,799.00;
2006-2007 Allocation: $23,067.00
The Title VII Indian Education Formula grant develops and implements
elementary and secondary school projects that will increase educational
opportunities for and meet the unique educational and culturally related
academic needs of Indian children. Please refer to Enclosure #9.
School Safety Program
2005-2006 Allocation: $66,528.00;
2006-2007 Allocation: $72,335.00
The School Safety Program provides salary and travel for a School Resource
Probation Officer for Prescott High School, Granite Mountain Middle School
and Prescott Mile High Middle School. This program assists in teaching
Law Related Education for a safe school environment. Please refer to
Enclosure #10.