PRESCOTT
UNIFIED SCHOOL DISTRICT #1
GOVERNING
BOARD
BOARD
BRIEFING
NUMBER
232
OCTOBER
3, 2000
Item
No. 1
Date:
10/3/00
Consideration
of: The review and approval of the 1999-2000 Annual Financial
Report.
Submitted
by: Ms. Renee Raskin – Director of Business
Administrative
Recommendation: The
administration recommends approval of this item.
Relevant
Data and Exhibits: Ms. Raskin
has prepared the 1999-2000 Annual Financial Report (AFR) for your approval.
The Summary condenses the information in the AFR and is the document
that will be published in the local paper.
The entire report will be submitted to the Arizona State Department of
Education for review.
In
addition to the review of the District’s financial activities by the State
Department, the District will also publish its annual audit report upon
completion. The audit report is a 100-page document showing the
accountability of the District’s financial transactions for the taxpayers.
A
copy of the AFR will be delivered to the Board members under separate cover. The public may pick up copies of the AFR at the District
Office anytime after September 29, 2000.
Item
No. 2
Date:
10/3/00
Consideration
of: The review and approval of nominations for awards for
recognition of school board members and/or programs through the Arizona School
Board Association.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
The Board has nominated
programs and individuals in the past for the various awards categories.
Relevant
Data and Exhibits: Please refer to Enclosure #1.
Item No. 3
Date:
10/3/00
Consideration
of: The review and approval of issuance of second contracts and
agreements reflecting a 1% increase to all Prescott Unified School District
No. 1 staff for the 2000-2001 school year.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
As presented and discussed last spring and in June, due to a
combination of Second Trigger funds from the State of Arizona, savings from
staff attrition and savings from the non-replacement of selected positions,
there are sufficient funds available to issue second contracts and agreements
to all Prescott Unified School District staff.
These second contracts and agreements would reflect an increase of 1%
in wages and salaries for all school district staff effective for the 2000-01
school year.
If approved, second contracts and agreements would be
issued as soon as possible and hopefully no later than Friday, October 13,
2000. School district staff would
see the increase effective with the October 26, 2000, pay date.
Relevant
Data and Exhibits:
Although a 1% increase may seem insignificant, this increase represents
tremendous effort by the Governing Board, administration and employee
associations to raise wages and salaries within Prescott Unified School
District. Everyone involved with
this strenuous and arduous process is to be congratulated for their dedication
to the goal of compensating our quality P.U.S.D. staff with appropriate wages
and salaries. Please refer to Enclosure #2.
Item
No. 4
Date:
10/3/00
Consideration
of: Conducting the first reading of the Policy Services
Advisory, Volume 12, number 5, for August 2000, with a second reading and
request for adoption at the October 10, 2000, Board meeting.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Governing Board Policy BGB requires first and second readings of all
proposed policy adoptions and approval by the Governing Board.
These sample policies reflect changes to be made to existing policies
due to legislative action. Please refer to Enclosure #3.
Relevant
Data and Exhibits:
The policies to be reviewed include:
Policy Advisory No. 172 – Staff Conduct (GBEB)
Policy Advisory No. 173 – Student Conduct (JIC)
Policy Advisory No. 174 – Student Discipline (JK, JK-R)
Policy Advisory No. 175 – Student Suspension (JKD, JKD-E)
Policy Advisory No. 176 – Expulsion of Students (JKE, JKE-E)
Item
No. 5
Date:
10/3/00
Consideration
of: The review and approval of the request from Mrs. Carolyn
Peters for a maternity leave of absence from approximately January 16, 2001,
through June 6, 2001. Mrs. Peters
is aware that some of this leave may be without pay.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation: The
administration recommends approval of this item.
Rationale:
This request falls within the guidelines of the Family Leave and
Medical Act. A suitable
replacement will be found.
Relevant
Exhibits: Please
refer to Enclosure #4.
Item
No. 6
Date:
10/3/00
Consideration
of: The review and approval of the certified and classified
personnel actions as presented.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administration
Recommendation:
The administration recommends approval of this item.
Relevant
Data and Exhibits:
Please refer to Enclosure #5.
Item
No. 7
Date:
10/3/00
Consideration
of: The acceptance of donations as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation: The
administration recommends approval of this item.
Rationale:
Board Policy requires acceptance by the Governing Board of all
donations.
Relevant
Data and Exhibits:
Roses
from By Request Floral valued at $250, for the Prescott High School
Renaissance Program for gifts at faculty meetings.
A
Pro Form treadmill valued at $700 from Ms. Georgia Rusing, to the Prescott
High School Special Education Program.
Fifteen
hundred dollars from the Prescott Auto Enthusiasts, to set up a fund for
learning disabled students at Taylor Hicks Elementary School.
An
Arcer Computer System valued at $500, from Mr. Doug Walker, to the Prescott
High School Technology Program.
Three
thousand dollars from Prescott High School Alumni Badger Open Golf Tournament,
to be used as follows:
| PHS
Music Department |
$500.00 |
| PHS Sports Department |
$500.00 |
| PHS Art Department |
$500.00 |
| PHS Advisement Department |
$1,500.00 |
One
thousand dollars from Mr. John C. Vallentine, II, for student assistance at
Granite Mountain Middle School.
Matt
board valued at $800, from Ben Franklin Crafts, to the Prescott High School
Fine Arts Program.
Sixteen
thousand dollars from Mr. Rick Fee, for the reading intervention program, Soar
To Success. This program will be
targeted toward intermediate and middle school students.
Gift
certificates valued at $2,000 from Jostens, for the Prescott High School
Renaissance Program.
Gift
certificates valued at $100 from Fazoli’s Restaurant, for the Prescott High
School Renaissance Program.
Gift
certificates valued at $100 from The Promised Land, for the Prescott High
School Renaissance Program.
Miscellaneous
books valued at $60.60, from Mrs. Paulette Phillips, to library at Granite
Mountain Middle School.
Seven
hundred and thirty-five dollars from Rhodes Enterprises, for the music program
at Granite Mountain Middle School.
Seventy-five
dollars from Dr. Mark Hayden, for the Prescott High School Renaissance
Program.
Item
No. 8
Date:
10/3/00
Consideration
of: The ratification of vouchers as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Arizona Revised Statute requires approval/ratification of all vouchers.
Relevant
Data and Exhibits:
|
Voucher
# |
Amount |
|
Payroll
Voucher #7 |
$477,141.06 |
|
Payroll
Voucher #8 |
$794.25 |
|
Payroll
Voucher #9 |
$190.34 |
|
Payroll
Voucher #10 |
$702,592.66 |
|
Expenditure
Voucher #5011 |
$95,961.49 |
|
Expenditure
Voucher #5012 |
$13,641.46 |
|
Expenditure
Voucher #5013 |
$24,399.80 |
|
Expenditure
Voucher #5014 |
$279,221.78 |
|
Expenditure
Voucher #5015 |
$28,324.40 |
|
Expenditure
Voucher #5016 |
$387,856.57 |
|
Expenditure
Voucher #5017 |
$250.00 |
|
Expenditure
Voucher #5018 |
$67,723.24 |
|
Expenditure
Voucher #5019 |
$43,735.42 |
|
Expenditure
Voucher #5020 |
$22,991.71 |
|
Expenditure
Voucher #5021 |
$94,802.82 |
|
Expenditure
Voucher #5177 |
$1,933.44 |
|
Expenditure
Voucher #5178 |
$2,782.61 |
Item No. 9
Date:
10/3/00
Consideration
of: The review and approval of the Auxiliary Operations and
Student Activities Fund Statement of Receipts and Disbursements for the month
of August 2000.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Relevant
Data and Exhibits: Please
refer to Enclosure #6.
Item
No. 10
Date:
10/3/00
Consideration
of: The review and approval of previous minutes from the Study
and Voting Session of September 5, 2000, and September 12, 2000.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Board Policy requires approval of
minutes.
Relevant
Data and Exhibits: Please
refer to Enclosure #7.
INFORMATION
ITEMS:
11. Ms. Raskin has prepared the School Board Summary Budget Report for your
review. Please refer to Enclosure
#8.
12. Ms. Raskin has enclosed for your review, the August 30, 2000, minutes
from the Financial Oversight Committee. Please
refer to Enclosure
#9.
13. The following continuation grants are presented for Board nformation:
Johnson
O’Malley (Indian Education) submitted by Mary Anne Kapp
The
Johnson O’Malley Indian Education Grant provides educational opportunities
for Native American children to learn challenging content through supplemental
programs, serving such children who are enrolled in schools.
This grant also supports professional development and adult education
programs. Please refer to
Enclosure #10.
Title
IV Additional Funds (Safe and Drug Free Schools and Communities) submitted by
Mary Anne Kapp
To
support comprehensive school and community-based programs designed to make the
nation’s schools safe and free of drugs in order that the climate is
conducive to the achievement of high standards for all students.
Please refer to Enclosure #11.
Carl
Perkins Basic Vocational Education Grant submitted by Mary Ann Kapp
The Carl Perkins Basic Vocational Education Grant funds vocational education
programs at Prescott High School. The
aim of vocational technical education is to retain students in school and to
provide them with the vocational and academic skills they need for successful
employment and/or future education and training. Please
refer to Enclosure #12.
DES
(Department of Economic Security) submitted by Mary Anne Kapp
Funding is for school-based prevention programs to address academic failure,
substance abuse or behavioral problems. Children
and their families will be provided with the necessary skills to promote a
successful school experience. Please
refer to Enclosure #13.
NARBHA
(Northern Arizona Regional Behavioral Health Authority) submitted by Mary Anne
Kapp
Funding is for school-based prevention and/or early intervention programs to
address academic failure, substance abuse or behavioral problems. Children and their families will be provided with the
necessary skills to promote a successful school experience. Please refer to Enclosure #14.
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