PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1
146 South Granite Street
Prescott, Arizona 86303
GOVERNING BOARD
BOARD BRIEFING
NUMBER 293
July 12, 2005
Exhibits:
Relevant Information:
With the addition of a new second and fifth
grade section, there is not enough time available with current music,
P.E., and art teachers to provide services.
There is approximately $71,000 remaining in
last year’s (2004-2005) sudden growth money.
Exhibits:
The Governing Board approved the proposal
submitted by Arn Lavington and Jay Collier last month with regard to
additional staffing levels during the time that bond projects were being
undertaken and completed. Within the proposal, a full-time secretary was
approved for the Service Center during this time period of bond projects.
One-half of the funding for this position was approved to come from
Building Renewal funds with the other half of the funding coming from bond
funds.
The School Facilities Board has recently sent
an opinion indicating that the use of Building Renewal funds for
secretarial support is not an intended use of these funds. Using these
funds for preventative maintenance is appropriate, including the use of
internal staff for preventative maintenance work, but using these funds
for the approved full-time secretary would not be appropriate.
The Governing Board may approve the use of
another source of funding for the second half of the secretary position or
approve the addition of only a half-time secretary at the Service Center
at this time and revisit the situation at a later date. Other possible
sources of funding include additional bond funds and student growth
funds.
Governing Board Policy BGB requires first and
second readings of all proposed policy adoptions and approval by the
Governing Board. The Governing Board is asked to individually review
these policies through a first and second reading prior to the
Study/Voting Session on July 12, 2005, at which time the Governing Board
will be asked to adopt the proposed policies.
These sample policies reflect changes to be
made to existing policies due to legislative action. The policies to be
reviewed are listed below.
Policy Services Advisory, Volume 17,
Number 2, for June 2005, regarding Policy Advisory:
No. 247 – DID – Inventories
DID-R – Inventories
Guidance on Policy-Related Issues:
Compensatory Education (Title I)
Homeless Students
Local Wellness Policy
New Legislation
Exhibits: Policy Services
Advisory No. 247 has been attached for your review. Please refer to
Enclosure #4.
In Consideration of: Approving
the certified and classified personnel actions as presented.
Submitted by: Dr. Chris
Reynolds, Assistant Superintendent
Exhibits: Please refer to
Enclosure #5.
Item No. 11
Date: 07/12/05
In Consideration of: Accepting
the donations as presented.
Submitted by: Mrs. Renee
Raskin, Director of Business Services
Relevant Information: Board
Policy requires acceptance by the Governing
Board of all donations.
Exhibits:
A 1996 Jeep Grand Cherokee from York Motors as
a Prescott High School Renaissance Program Perfect Attendance Award.
Two child-size bicycles from Prescott Sunup
Rotary Club to Miller Valley Elementary School.
Forty thousand dollars from an anonymous donor
to Abia Judd Elementary School.
Eighty-one dollars and twenty cents from the
Prescott High School Band Boosters to Granite Mountain Middle School.
Twenty-three ink cartridges valued at $276 and
also printing time from Mr. and Mrs. Paul Moffat for the printing of the
Rose/Hayes memory book for Granite Mountain Middle School.
Item No. 12
Date: 07/12/05
In Consideration of: Ratifying
the vouchers as presented.
Submitted by: Mrs. Renee
Raskin, Director of Business Services
Rationale: Arizona Revised
Statute requires approval/ratification of all vouchers.
Exhibits:
Voucher #
Amount
Payroll
Voucher #24 $1,508,261.81
Payroll
Voucher #25 $894,927.23
Payroll
Voucher #26 $1,214,276.21
Payroll
Voucher #27 $292,968.62
Payroll
Voucher #28 $251,069.97
Payroll
Voucher #29 $98,832.12
Expenditure
Voucher #5089 $28,221.29
Expenditure
Voucher #5090 $267,301.37
Expenditure
Voucher #5091 $12,366.00
Expenditure
Voucher #5092 $46,065.23
Expenditure
Voucher #5093 $168,432.76
Expenditure
Voucher #5094 $30,064.63
Expenditure
Voucher #5095 $85,907.07
Expenditure
Voucher #5096 $17,473.20
Expenditure
Voucher #5097 $52,762.28
Documentation for warrants is available for inspection from Business
Services, located at 146 South Granite Street, Prescott, AZ 86303.
Item No. 13
Date: 07/12/05
In Consideration of: Approving
the Auxiliary Operations and Student Activities Fund Statement of Receipts
and Disbursements for the month of May 2005.
Submitted by: Mrs. Renee
Raskin, Director of Business Services
Relevant Information:
Exhibits: A copy of the
statements is attached. Please refer to Enclosure #6.
Item No. 14
Date: 07/12/05
In Consideration of: Approving
the previous minutes from the Governing Board Executive Session of June 7,
2005; the Study Session of June 7, 2005; the Governing Board Retreat of
June 8, 2005; the Governing Board/DLT Retreat of June 9, 2005; and the
Voting Session of June 21, 2005.
Submitted by: Mr. Kevin J.
Kapp, Superintendent
Relevant Information: Board
Policy requires approval of minutes.
Exhibits: Please refer to
Enclosure #7.
INFORMATION ITEMS:
15. Mrs. Raskin has prepared the School
Board Summary Budget Report for your review. (Please refer to Enclosure
#8.)
16. A copy of the minutes from the
Employee Benefit Trust meeting held on May 12, 2005, have been attached
for your review. (Please refer to Enclosure #9.)
17. A letter to Mr. Kevin Kapp from Mr.
Ray Newton regarding the A+ status at Prescott Mile High Middle School has
been attached for your review. (Please refer to
Enclosure #10.)
18. A letter to Mr. Kevin Kapp from
Standard & Poors regarding their school evaluation service has been
attached for your review. (Please refer to Enclosure #11.)
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