|
PRESCOTT
UNIFIED SCHOOL DISTRICT No. 1
GOVERNING
BOARD
BOARD
BRIEFING
NUMBER
240
June
12, 2001
Item
No. 1
Date:
06/12/01
Consideration
of: Approving a renewal of the Partners for Healthy Students
Program for the 2001-2002 school year.
Submitted
by: Mrs. Mary Ellen Heintzelman, YRMC, and Mrs. Alison Stanford,
Nurse – Taylor Hicks Elementary School
Administrative
Recommendation:
The Board review and consider re-approval of this program for
another year.
Rationale:
Close to 50 students were served in the program during the time
it was instituted from late November through May of the 2000-2001 school
year.
Relevant
Data and Exhibits:
More detailed information will be presented by Mary Ellen
Heintzelman, Nurse Practitioner for Yavapai Regional Medical Center, and
Alison Stanford, Nurse at Taylor Hicks Elementary School, where the
program was held.
Backup information on a community information
night is also attached. (Please
refer to Enclosure #1.)
Item
No. 2
Date:
06/12/01
Consideration
of: Approving a Certified Non-Teaching Salary Schedule per
teacher definition regarding Proposition 301.
Submitted
by: Dr. Roger Short, Superintendent and Mr. Kevin Kapp, Assistant
Superintendent
Administrative
Recommendation:
The Board consider action to provide additional revenue for
certified staff presently ineligible for Proposition 301 benefits due to
Auditor General’s ruling.
Rationale:
The district is supportive of all certified staff receiving
Proposition 301 funds.
Relevant
Data and Exhibits:
A copy of a memo from a meeting with these staff members is
attached, along with backup information from the Arizona School Boards
Association on this issue. (Please
refer to Enclosure #2.)
Item
No. 3
Date:
06/12/01
Consideration
of: Approving the proposed Prescott Unified School District
Performance Pay Program for Proposition 301 funds.
Submitted
by: Mr. Kelton Aker, Principal – Taylor Hicks Elementary School
and Chair of the Teacher Performance Pay Committee
Administrative
Recommendation:
The Board consider and approve the Proposition 301 Performance
plan compiled and submitted by our district committee.
Rationale:
The plan will be in force for the 2001-2002 school year.
Relevant
Data and Exhibits:
A summary of the plan and components is attached.
(Please refer to Enclosure #3.)
Item
No. 4
Date:
06/12/01
Consideration
of:
Approving the new textbooks to be used in the following classes at
Prescott High School: Spanish
(all levels), Woods: Tech Intro and Intro to Nursing Assistant 1-2.
Submitted
by: Ms. Linda Ryan, Curriculum and Testing Coordinator
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Spanish textbooks have not been replaced since 1993, Woods
textbook since 1977 and Nursing since 1986.
Vocational Education classes will now be a part of our Six Year
Adoption Cycle.
Relevant
Data and Exhibits:
Spanish teachers at Prescott High School aligned their curriculum
to the Arizona Academic Standards in Foreign Language during the
1999-2000 school year. They
examined textbooks from six different publishers during the 2000-2001
school year and chose the McDougall Littel series and Thompson Learning
books based on their alignment to Arizona and National Standards in
Foreign Language, readability and format.
Teachers
selected the books for Woods and Intro to Nursing with guidance from the
Arizona Vocational Education Standards.
Over the past two years, Mr. Bockman examined five books.
He chose this one based on its academic links to math and
science, updated technology, readability and the diversity of gender and
ethnic groups shown in the illustrations.
These factors are required by the Vocational Standards.
Mr.
King examined three books and selected this book based on the fact that
Samaritan Village selected the same book for their training.
Mr. King’s program networks closely with Samaritan Village and
they frequently hire our students.
This textbook is also aligned to Vocational Education Standards
with academic links and upgraded technology.
Textbooks
Recommended:
|
Title |
Publisher |
Copyright |
PHS
ClassUsing Text |
|
En
Espanol 1 |
McDougall
Littel |
2000 |
Spanish
1-2 |
|
En
Espanol 2 |
McDougall
Littel |
2000 |
Spanish
3-4 |
|
En
Espanol 3 |
McDougall
Littel |
2000 |
Spanish
5-6 |
|
Abiendo
Paso Lectura |
Thompson |
2000 |
AP
Spanish |
|
Abienda
Paso Gramatica |
Learning |
2000 |
AP
Spanish |
|
Wood |
Glencoe |
2002 |
Woods: Tech |
|
Technology
& Process |
McGraw
Hill |
|
|
|
Essentials
for Nursing Assts. |
Mosby
Lifeline |
1997 |
Nursing
Assistants 1-2 |
Item
No. 5
Date:
06/12/01
Consideration
of: Approving a Pizza Bid (0801FSP – Pizza) for the 2001-2002
school year.
Submitted
by: Mr. Arn Lavington, Director of Purchasing and Mr. Jim
Wahlstrom, Director of Food Service
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Approximately 70 pepperoni 14” pizzas are required by Food
Services per day. Vendor
selection based on lowest overall bid that conforms to the bid
specifications. Delivery to
start August, 2001. Prices
are firm through 2001-2002 school year.
Relevant
Data and Exhibits:
(Please refer to Enclosure #4.)
Item
No. 6
Date:
06/12/01
Consideration
of: Approving a Beverage Bid (0801FSP – Beverages) for the
2001-2002 school year.
Submitted
by: Mr. Arn Lavington, Director of Purchasing and Mr. Jim
Wahlstrom, Director of Food Service
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Vendor selection was based on lowest overall bid that conforms to
the bid specifications. Delivery
to start August, 2001. Prices
are firm through 2001-2002 school year.
Relevant
Data and Exhibits:
(Please refer to Enclosure #5.)
Item
No. 7
Date:
06/12/01
Submitted
by: Mr. Arn Lavington, Director of Purchasing
Administrative
Recommendation:
It
is recommended that the Governing Board approve this item.
Rationale:
Bid
opening will take place at 1:30 p.m. on June 5, 2001.
Funding of HVAC projects is through the
Arizona State School Facilities Board.
Alternates that are not a part of the original scope of a
particular project will have to be funded from the “property sales
fund.”
Relevant
Data and Exhibits: The
bid evaluation committee provided the Director of Purchasing with
contract recommendations based on lowest bid that conforms to the bid
specifications, as well as the bid that is in the best interest of
Prescott Unified School District No. 1.
The bid selection will be presented to the Governing Board at
it’s meeting on June 12, 2001. The
bid tally sheet is attached. (Please
refer to Enclosure #6.)
Phase 1 – HVAC 2001 projects include PHS
Main Building, GMMS,
Abia Judd and Taylor Hicks.
Phase 2 – HVAC 2002 projects will include
PHS, GMMS and PMHMS Locker Rooms, PMHMS, Washington, Lincoln and Miller
Valley.
Item
No. 8
Date:
06/12/01
Consideration
of: Consider approving the award of Paving and Concrete Projects
Bid (SFB#2).
Submitted
by: Mr. Arn Lavington, Director of Purchasing
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Bid opening to take place on June 5, 2001 at 2:30 p.m.
Funding of Paving and Concrete projects is
through the Arizona State School Facilities Board.
Alternates that are not a part of the original scope of a
particular project will have to be funded from the “property sales
fund.”
Relevant
Data and Exhibits:
The bid evaluation committee provided the Director of Purchasing
with contract recommendations based on lowest bid that conforms to the
bid specifications, as well as the bid that is in the best interest of
Prescott Unified School District No. 1. The bid selection will be presented to the Governing Board at
it’s meeting on June 12, 2001.
Projects included are Lincoln and Taylor Hicks
playground areas, Abia Judd paving of student loading and unloading
zones, Miller Valley parking, GMMS, PMHMS and Washington sidewalk
repair, and four basketball courts at PHS.
Item
No. 9
Date:
06/12/01
Consideration
of: Approving the award of Roofing Projects Bid (SFB#3).
Submitted
by: Mr. Arn Lavington, Director of Purchasing
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Bid opening is scheduled for 3:30 p.m. on June 5, 2001.
Funding of Roofing Projects is through the
Arizona State School Facilities Board.
Alternates that are not a part of the original scope of a
particular project will have to be funded from the “property sales
fund.”
Relevant
Data and Exhibits:
The bid evaluation committee provided the Director of Purchasing
with contract recommendations based on lowest bid that conforms to the
bid specifications, as well as the bid that is in the best interest of
Prescott Unified School District No. 1. The bid selection will be presented to the Governing Board at
it’s meeting on June 12, 2001.
Locations receiving new roofs at this time
will be Granite Mountain Middle School, Prescott High School 500 Hall,
Washington Main Building and a wing at Miller Valley.
Prescott Mile High Middle School will be bid
later and completed the summer of 2002.
Item
No. 10
Date:
06/12/01
Consideration
of: Approving an out-of-state travel request for Mr. Mike Harlan
to attend a three-day workshop for COPS in Schools in San Diego,
California, June 17-20, 2001.
Submitted
by: Mr. Mike Harlan, Principal – Granite Mountain Middle School
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Board policy requires the approval of all out-of-state travel
requests. The Prescott Police Department is adding a School Resource
Officer at Granite Mountain and Mile High Middle Schools for the
2001-2002 school year. The
Prescott Police Department has chosen to assign Detective Larry Klempner
to this position. A condition of this additional position is that a
representative of the school district and Detective Klempner attend a
three-day workshop for COPS in Schools.
This workshop is scheduled for June 17-20, 2001.
The trip will be completely funded by COPS in Schools at no
expense to the district.
Relevant
Data and Exhibits:
A copy of the preliminary agenda is attached.
(Please refer to Enclosure #7.)
Item
No. 11
Date:
06/12/01
Consideration
of: Approving the District’s current bank accounts and
authorized signers for the 2001-2002 fiscal year.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Pursuant to A.R.S. 15-321, 15-1122 and 15-1126, the Board should
approve the bank accounts and authorized signers on a yearly basis.
Relevant
Data and Exhibits:
Please refer to Enclosure #8.
Item No. 12
Date:
06/12/01
In
Consideration of:
Approving a renewal of the S.E.A.S. Memorandum of Agreement for
the 2001-2002 school year.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
This Special Education Alternative Program is housed at Dexter
Family Resource Center and sponsored by Prescott Unified School District
No. 1. It provides an
alternative educational setting for special education students in lieu
of long-term suspension or expulsion.
All three neighboring districts are in favor of participating
again this year (2001-2002).
Relevant
Data and Exhibits:
A copy of the Memorandum of Agreement is attached. (Please refer
to Enclosure #9.)
Item
No. 13
Date:
06/12/01
Consideration
of: Approving a Proposition 301 Lower 40 revision for Prescott
Mile High Middle School.
Submitted
by: Mr. Jay Collier, Principal – Prescott Mile High Middle
School
Administration
Recommendation:
The Board consider and approve the revised lower 40 expenditure
plan as submitted.
Rationale:
The
previous plan was rejected by the Governing Board.
Relevant
Data and Exhibits:
The revised plan is attached.
(Please refer to Enclosure #10.)
Item
No. 14
Date:
06/12/01
Consideration
of: Approving the Intel Teach to the Future Project to train
forty teachers during the 2001-2002 school year.
Submitted
by: Mrs. Mary Anne Kapp, LEA Grants Manager
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
The Prescott Unified School District has been chosen to
participate in the Intel Teach to the Future Program.
Two Master Teachers will receive two weeks of computer and
leadership training provided free to the district by the Intel
Corporation and the Bill and Melinda Gates Foundation.
In addition, the Local Education Agency receives:
-
A
lap top computer, Office Professional 2000 and Encarta for each
Master Teacher’s use.
-
One
copy of Office 2000 with 25 licenses for each Master Teacher in the
program.
-
The
opportunity to train 40 teachers over two years and the opportunity
to purchase a discounted Pentium III brand computer per
participating teacher.
-
Two
$10,000 grants to purchase approved technology for the Master
Teacher’s classroom or the adopted Model Classroom.
Relevant
Data and Exhibits:
(Please
refer to Enclosure #11.)
Item
No. 15
Date:
06/12/01
Consideration
of: Approving the Arizona Community Foundation Grant for the
After School Adventure Program, an alternative activity for high-risk
families.
Submitted
by: Mrs. Mary Anne Kapp, LEA Grants Manager and
Ann Sult
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Prescott Unified School District No. 1 has submitted a one-year
grant and was awarded $15,008.00 to provide communication and skill
building workshops and in-service training to students, their families
and teachers. This program
will target specific prevention topics through comprehensive,
experiential facilitation methods.
Relevant
Data and Exhibits:
(Please refer to Enclosure #12.)
Item
No. 16
Date:
06/12/01
Consideration
of: Approving a request from Mrs. Tracey Yeager for a maternity
leave of absence from approximately August 15, 2001, through October 11,
2001.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Mrs. Yeager wishes to use her sick and personal days to
accomplish this leave. This
request falls within the guidelines of the Family Leave and Medical Act.
A suitable replacement will be found.
Relevant
Data and Exhibits:
(Please refer to Enclosure #13.)
Item
No. 17
Date:
06/12/01
Consideration
of: Approving the certified and classified personnel actions as
presented.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Relevant
Data and Exhibits:
Please refer to Enclosure #14.
Item
No. 18
Date:
06/12/01
Consideration
of: The acceptance of donations as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation: The
administration recommends approval of this item.
Rationale:
Board Policy requires acceptance by the Governing Board of all
donations.
Relevant
Data and Exhibits:
A
Meade telescope valued at $530, from Ms. Kathleen E. Clark, to Lincoln
Elementary School.
Item
No. 19
Date:
06/12/01
Consideration
of: The ratification of vouchers as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Arizona Revised Statute requires approval/ratification of all
vouchers.
Relevant
Data and Exhibits:
Voucher #
Amount
Payroll Voucher #27
$738,826.96
Payroll Voucher #28
$753,654.05
Expenditure Voucher #5077
$26,676.74
Expenditure Voucher #5078
$156,988.42
Expenditure Voucher #5079
$15,691.61
Expenditure
Voucher #5080
$48,682.18
Item
No. 20
Date:
06/12/01
Consideration
of: Approving the Auxiliary Operations and Student Activities
Fund Statement of Receipts and Disbursements for the month of April
2001.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Relevant
Data and Exhibits:
Please refer to Enclosure #15.
Item
No. 21
Date:
06/12/01
Consideration
of: Approving previous minutes from the Study and Voting Sessions
of May 1, 2001 and May 8, 2001 and for the Special Sessions of May 7,
2001, May 8, 2001 and May 30, 2001.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Board Policy requires approval of minutes.
Relevant
Data and Exhibits:
Please refer to Enclosure #16.
INFORMATION
ITEMS:
22.
Ms. Raskin has prepared the School Board Summary Budget Report
for your review. (Please
refer to Enclosure #17.)
23.
Prescott Unified School District No. 1, in collaboration with
supportive community agencies, local donors and the federal government
is offering a plethora of summer programs for students pre-school
through 12th grades. We
are extremely thankful for community partnerships and enthusiastic, well
qualified staff to run these high quality enrichment and academic
programs for the students within our community.
We expect positive enrollment response to these programs.
Submitted by Mrs. Mary Anne Kapp. (Please refer to Enclosure #18.)
24.
Enclosed for your review are the minutes from the April 9, 2001,
Employee Benefit Trust (EBT) meeting.
(Please refer to Enclosure #19.) |