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PRESCOTT
UNIFIED SCHOOL DISTRICT #1
GOVERNING
BOARD
BOARD
BRIEFING
NUMBER
239
May
1, 2001
Item
No. 1
Date:
05/01/01
Consideration
of: Approving the revision to the 2000-2001 budget limits for M
& O and Capital.
Submitted
by: Ms. Renee Raskin, Director of Business Services
Administrative
Recommendation:
The administration recommends approval of the revised budget
limits for 2000-2001.
Rationale:
In accordance with A.R.S. 15-905, a district is allowed or is
required to revise its budget limits by May 15th.
Relevant
Data and Exhibits:
The total increase for M & O is $29,502.
this includes a decrease in audit expenditures of $679, a
decrease in transportation of $13, 288, an increase for growth in Group
B funding of $65,693, an increase for composite score of $31,271,
tuition revenues are down $39,540 and a decrease in our carryover of
$13,951. The increase for
Unrestricted Capital Outlay is $5,058.
Upon
approval of the revised budget limits, the Department of Education will
review and approve. (Please
refer to Enclosure #1.)
Item
No. 2
Date:
05/01/01
Consideration
of: Approving the 2001-2002 Maintenance and Operations (M &
O) Budget for supplies and services.
Submitted
by: Ms. Renee Raskin, Director of Business Services
Administrative
Recommendation:
The administration recommends approval of this item as presented
or amended.
Rationale:
The requests for supplies and services represent the needs of
teachers and staff at each school or site.
The requests for the schools are limited by a per student dollar
allocation.
Relevant
Data and Exhibits:
The elementary schools receive $44.10 per student, the middle
schools receive $66.60 per student and the high school receives $81.00
per student. Site requests
(non-school) for supplies and services were reviewed by Ms. Raskin and
Mr. Kapp. The budget may be
compared to the current year budget.
Ms.
Raskin will be making a short presentation on the supply and services
budget at the Board meeting. (Please
refer to Enclosure #2.)
Item
No. 3
Date:
05/01/01
Consideration
of: Approving a four-section school facility plan for Abia Judd
Elementary School
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The Governing Board review all five options presented and
consider a course of action for allowing Abia Judd to be a four-section
school.
Rationale:
Open Enrollment and an expanding attendance area necessitates
reviewing these options.
Relevant
Data and Exhibits:
A recommendation for options for facility usage is attached.
Please refer to Enclosure #3.
Item
No. 4
Date:
05/01/01
Submitted
by: Ms. Linda Ryan, Curriculum and Testing Coordinator
Administrative
Recommendation: It
is recommended that the Governing Board approve a 60-day preview of the
textbooks listed below.
Rationale:
Child
Development textbooks have not been replaced since 1989, Fashion design
books since 1987, and the textbook for Foods was published in 1992.
Relevant
Data and Exhibits: Prescott High School teachers Birdie Ferra and Patti Stevens
examined books from three different publishers and selected the
following based on their alignment with state Vocational Education
Standards as well as format, content and readability.
Textbooks
Recommended:
| Title |
Publisher |
Copyright |
PHS
Class |
| Parents
and Their Children |
Goodheart-Wilcox |
2000 |
Child
Development |
| Fashion! |
Goodheart-Wilcox |
2000 |
Fashion
Design |
| Guide
to Good Food |
Goodheart-Wilcox |
2000 |
Food
I and II |
Item
No. 5
Date:
05/01/01
Consideration
of: Approving a tuition-based preschool program for Prescott
Unified School District No. 1.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
A tuition-based preschool could be self-supporting and attract
younger students to our school district.
Relevant
Data and Exhibits:
There is a need for quality preschool programs in Prescott and
many of the local preschools have waiting lists.
The concept of a tuition-based preschool program within Prescott
Unified School District No. 1 has been discussed in general terms for
several years. There is one
room at the Dexter Family Resource Center available for a preschool
classroom if the current residents (New Horizons and the Math/Science
Consortium) move to different locations within the district.
Possible new locations for these programs have been discussed and
these moves could occur quickly following approval of the preschool
program.
Mrs. Mary Aker has been instrumental in the
design of this potential preschool program and will be available at the
May 1st Study Session to discuss the program and answer
questions. Mr. Kapp and Ms.
Raskin will also be available to answer questions with regard to
financial implications. Please refer to Enclosure #4.
Item
No. 6
Date:
05/01/01
Consideration
of: Approving the certified contracts for the 2001-2002 school
year.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
Rationale:
Meet and Confer activities have been in progress since November
of last year and have been very productive.
The next Meet and Confer session is scheduled for Thursday, April
26th with the goal of finalizing recommendations to the
Governing Board for the May 1st Study Session.
Mr. Kapp and Ms. Raskin will present these recommendations to the
Governing Board on May 1st.
Leadership from both the Prescott Education Association and the
Prescott Classified Employee Association will also be present to discuss
recommendations.
Relevant
Data and Exhibits:
Financial and budget information will be presented to the
Governing Board at the May 1st Study Session by Mr. Kapp and
Ms. Raskin.
Item
No. 7
Date:
05/01/01
Consideration
of: Approving the classified contracts for the 2001-2002 school
year.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
Rationale:
Meet and Confer activities have been in progress since November
of last year and have been very productive.
The next Meet and Confer session is scheduled for Thursday, April
26th with the goal of finalizing recommendations to the
Governing Board for the May 1st Study Session.
Mr. Kapp and Ms. Raskin will present these recommendations to the
Governing Board on May 1st.
Leadership from both the Prescott Education Association and the
Prescott Classified Employee Association will also be present to discuss
recommendations.
Relevant
Data and Exhibits:
Financial and budget information will be presented to the
Governing Board at the May 1st Study Session by Mr. Kapp and
Ms. Raskin.
Item
No. 8
Date:
05/01/01
Consideration
of: Approving the classified-auxiliary contracts for the
2001-2002 school year.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
Rationale:
Meet and Confer activities have been in progress since November
of last year and have been very productive.
The next Meet and Confer session is scheduled for Thursday, April
26th with the goal of finalizing recommendations to the
Governing Board for the May 1st Study Session.
Mr. Kapp and Ms. Raskin will present these recommendations to the
Governing Board on May 1st.
Leadership from both the Prescott Education Association and the
Prescott Classified Employee Association will also be present to discuss
recommendations.
Relevant
Data and Exhibits:
Financial and budget information will be presented to the
Governing Board at the May 1st Study Session by Mr. Kapp and
Ms. Raskin.
Item
No. 9
Date:
05/01/01
In
Consideration of:
Approving the administrative contracts for the 2001-2002 school
year.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
Rationale:
Meet and Confer activities have been in progress since November
of last year and have been very productive.
The next Meet and Confer session is scheduled for Thursday, April
26th with the goal of finalizing recommendations to the
Governing Board for the May 1st Study Session.
Mr. Kapp and Ms. Raskin will present these recommendations to the
Governing Board on May 1st.
Leadership from both the Prescott Education Association and the
Prescott Classified Employee Association will also be present to discuss
recommendations.
Relevant
Data and Exhibits:
Financial and budget information will be presented to the
Governing Board at the May 1st Study Session by Mr. Kapp and
Ms. Raskin.
Item
No. 10
Date: 05/01/01
Consideration
of: Approving an offer for the sale of the district office
property.
Submitted
by: Dr. Roger Short, Superintendent
Administration
Recommendation:
The Governing Board review the attached offer as presented.
Rationale:
The
facility was approved for sale by the voters in 1998.
Relevant
Data and Exhibits:
The property is no longer being actively marketed and has not had
a current commercial appraisal in over two years.
Please refer to Enclosure #5.
Item
No. 11
Date:
05/01/01
Consideration
of: Approving a certified contract for Mr. Kevin Kapp for the
position of Superintendent.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
A contract for the superintendent position will be reviewed by
legal counsel for final vote by the Governing Board on May 8, 2001.
Rationale:
A new contract needs to be approved as a new superintendent
begins July 1, 2001.
Relevant
Data and Exhibits:
The
final document will be completed with all provisions after legal counsel
approval and agreement by both parties involved.
Item
No. 12
Date:
05/01/01
Consideration
of: Approving a proposal for a land trade involving the Dexter
property.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
The owner of the Dexter land property wishes to exchange parcel
(A) for parcel (B) at no cost to the district.
Relevant
Data and Exhibits:
The exchange would allow the district to keep the three parking
spaces noted in parcel (A) available for use and awarding parcel (B)
would allow the land owner better access to the Dexter land at no
expense to the district. Please
refer to Enclosure #6.
Item
No. 13
Date:
05/01/01
Consideration
of: Approving an alternative or modified testing of 75 students
from the Stanford 9 Achievement Testing, due to limited English
proficiency.
Submitted
by: Ms. Linda Ryan, Coordinator of Curriculum and Testing
and Mrs. Karin Ward, Coordinator for ESL
Administrative
Recommendation:
It is recommended that the Governing Board approve alternative or
modified testing of 75 students from the Stanford 9 Achievement Test due
to limited English proficiency.
Relevant
Data and Exhibits:
A copy of the resolution approval must be signed.
Please refer to Enclosure #7.
Item
No. 14
Date:
05/01/01
Consideration
of: The review and approval of the School Safety Grant for the
2001-2002 school year.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Relevant
Date and Exhibits:
This is a grant coming through the County Juvenile Office
regarding expansion of the School Resource/Probation Officer Program at
Prescott High School and both middle schools.
A copy of the grant cover pages is attached.
Please refer to Enclosure #8.
Item
No. 15
Date:
05/01/01
Consideration
of: Approving the Annual General Statement of Assurances for the
Arizona Department of Education.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
This is an annual “housekeeping” item to assure compliance
with federal and state regulations.
Relevant
Data and Exhibits:
A copy of the form is attached.
Please refer to Enclosure #9.
Item
No. 16
Date:
05/01/01
Consideration
of: Approving a request from Mrs. Julie Rockwell for a Sabbatical
Leave for the 2001-2002 school year, to pursue her Ph.D. from the
University of Arizona.
Submitted
by:
Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation: The
administration recommends approval of this request providing:
1) A suitable replacement can be found for Mrs. Rockwell; 2) Mrs.
Rockwell follows and completes the approved plan as outlined in Policy
GCCF; and 3) that Mrs. Rockwell agrees to return to work in the district
for a minimum of one complete school year immediately following the
Sabbatical Leave.
Rationale:
Current Governing Board of Education policy could grant up to ½
(one-half) the requesting employee’s salary if approved.
Mrs. Rockwell, however, will be paid the difference between her
pay and that of the teacher who replaces her.
This request, therefore, would not impact the district
monetarily.
Relevant
Data and Exhibits:
Please refer to Enclosure #10.
Item
No. 17
Date:
05/01/01
Consideration
of: Approving Carolyn Johnson as Assistant Principal/Dean of
Students at Prescott High School.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
Rationale:
Finding a replacement for the position of Assistant
Principal/Dean of Students at Prescott High School was determined to be
necessary and the position was posted both internally and externally.
Relevant
Data and Exhibits:
A screening committee consisting of certified personnel,
classified personnel, a parent and a student screened applicants and
conducted interviews. This
committee then recommended three finalists to the Prescott High School
principal for further interviews and consideration.
The recommended individual for the position meets all criteria
for the position and is thus being recommended to the Governing Board
for Approval.
Item
No. 18
Date:
05/01/01
Consideration
of: Approving the certified and classified personnel actions as
presented.
Submitted
by: Mr. Kevin Kapp, Assistant Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Relevant
Data and Exhibits:
Please refer to Enclosure #11.
Item
No. 19
Date:
05/01/01
Consideration
of: The acceptance of donations as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation: The
administration recommends approval of this item.
Rationale:
Board Policy requires acceptance by the Governing Board of all
donations.
Relevant
Data and Exhibits:
Four
hundred dollars from the Prescott Macintosh Users, for the computer fund
at Taylor Hicks Elementary School.
Four
hundred dollars from the Prescott Macintosh Users, for the technology
department at Miller Valley Elementary School.
The
following businesses donated giveaway items for the School Fair.
(Please
refer to Enclosure #12.)
Four
hundred dollars from the Prescott Macintosh Users, for the computer lab
at Lincoln Elementary School.
Frames
and mat board valued at $300, from Ms. Joanne Frerking, to the Prescott
High School Fine Arts Program.
A
Konica 1112 copier and toner valued at $695, from Prescott Dermatology,
to the Prescott High School Math Department.
Fifty
dollars from Mr. and Mrs. Van O’Steen to the Prescott High School
Silent Witness Program.
Seven
hundred thirty eight dollars and thirty cents from Prescott Target
Store, to the Prescott High School Incentive Program.
One
thousand four hundred sixty-six dollars and fifty-two cents from Costco,
to purchase guided reading materials for Taylor Hicks Elementary School.
Two
thousand one hundred fifty-six dollars and seventy-one cents from the
Taylor Hicks PTA to Taylor Hicks Elementary School, to purchase a
marquee.
A
Macintosh computer, monitor, keyboard and miscellaneous software from
Mr. Jim Harrigan, valued at $200, to Prescott High School.
Item
No. 20
Date:
05/01/01
Consideration
of: The ratification of vouchers as presented.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Arizona Revised Statute requires approval/ratification of all
vouchers.
Relevant
Data and Exhibits:
| Voucher
# |
Amount
|
| Payroll Voucher #25 |
$745,759.17 |
| Payroll Voucher #26 |
$732,199.48 |
| Expenditure Voucher #5068 |
$49,581.77 |
| Expenditure Voucher #5069 |
$62,276.57 |
| Expenditure Voucher #5070 |
$55,018.40 |
| Expenditure
Voucher #5071 |
$140,184.68 |
| Expenditure
Voucher #5072 |
$71,242.63 |
| Expenditure
Voucher #5073 |
$74,943.36 |
| Expenditure
Voucher #5074 |
$98,448.13 |
| Expenditure
Voucher #5075 |
$31,905.75 |
| Expenditure
Voucher #5076 |
$62,413.64 |
Item
No. 21
Date:
05/01/01
Consideration
of: The approval of the Auxiliary Operations and Student
Activities Fund Statement of Receipts and Disbursements for the month of
March 2001.
Submitted
by: Ms. Renee Raskin, Director of Business
Administrative
Recommendation:
The administration recommends approval of this item.
Relevant
Data and Exhibits:
Please refer to Enclosure #13.
Item
No. 22
Date:
05/01/01
Consideration
of: The approval of previous minutes from the Study and Voting
Sessions of April 3, 2001 and April 10, 2001 and for the Special
Sessions of March 30, 2001, April 3, 2001, April 11, 2001, April 12,
2001 and April 16, 2001.
Submitted
by: Dr. Roger Short, Superintendent
Administrative
Recommendation:
The administration recommends approval of this item.
Rationale:
Board Policy requires approval of minutes.
Relevant
Data and Exhibits:
Please refer to Enclosure #14.
INFORMATION
ITEMS:
23.
Ms. Raskin has prepared the School Board Summary Budget Report
for your review. (Please
refer to Enclosure #15.)
24.
We have received from our auditors the Comprehensive Annual
Financial Report for the Year Ended June 30, 2000.
This report is available for review in the Business Office.
25.
Enclosed for your review are the minutes from the February 22,
2001, Employee Benefit Trust (EBT) meeting.
(Please refer to Enclosure #16.)
26.
Enclosed for your review is a letter from the North Central
Association regarding the accreditation of Prescott High School for the
2000-2001 school year. (Please
refer to Enclosure #17.) |