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PRESCOTT UNIFIED SCHOOL
DISTRICT NO. 1
GOVERNING BOARD
BOARD BRIEFING
NUMBER 315
March 20, 2007
Item No. 1
Date:
03/20/07
Consideration of:
Consider approving the new Speech/Language Pathology Salary Schedule
for possible implementation during the 2007-2008 school year pending
funding.
Submitted by:
Dr. Chris Reynolds, Assistant Superintendent
Relevant
Information:
The speech
pathologists presented a proposed salary schedule to the board last
spring. This schedule accommodates a new category of speech/language
technician. The estimated cost of implementing this schedule in 2007-2008
is approximately $21,941. Speech pathologists are currently paid on the
Prescott Unified School District teacher salary schedule (attached).
Exhibits:
Please refer to
Enclosure #1.
Item No. 2
Date: 03/20/07
In Consideration
of: Review of the Preliminary Soft Capital, Unrestricted Capital and
the Building Renewal Budget requests for fiscal year 2007-2008.
Submitted by:
Mrs. Renee Raskin, Chief Financial Officer
Relevant
Information:
As part of the
budgeting process each year the Principals and Directors submit their
Capital requests for your review. Each school is given a soft capital and
building renewal allocation per student. Soft Capital may be used towards
library books, textbooks, instructional aids, furniture and equipment, and
technology. Building Renewal is for major renovation and repairs of
buildings; upgrading systems and areas that will maintain or extend
buildings’ useful lives; and infrastructure costs. The larger
dollar items
(usually over $5,000) are budgeted at the district-wide level and are not
part of the allocation. Some of the requests are based on cost estimates
and may need to be revised over the next few months. Experience with past
budgets indicates that additional items may also be requested.
Exhibits:
Please refer to
Enclosure #2.
Item No. 3
Date: 03/20/07
In Consideration
of: Approving the offering of the district’s health insurance benefit
to the two instructors with the Aerospace Science Leadership Academy (JROTC)
for the 2006-07 school year and future years.
Submitted by:
Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
The school
district’s two instructors with the new Aerospace Science Leadership
Academy (JROTC) program at Prescott High School are requesting that they
be given the district’s health insurance benefit in the same manner in
which all other school district employees are given this benefit.
Exhibits:
Both instructors
will be in attendance at the March 5th Study
Session to share information and answer questions from the Governing
Board.
Item No. 4
Date: 03/20/07
In Consideration
of: Approving the development of a bond project priority list.
Submitted by:
Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
The Completion of
Bond Projects Committee met on February 27th and have formulated a
priority list of projects felt to be of highest importance from the 2004
bond issue projects list. Arn Lavington and Jay Collier will present this
priority list to the Governing Board at the March 5th Study Session. All
administrative staff will also be available at the March 5th Study Session
to answer additional questions from the Governing Board.
Exhibits:
The priority list
will be presented at the March 5th Governing Board Study
Session.
Item No. 5 -
Voting Item
Date:
03/20/07
In Consideration
of: Approving recommendations from the Prescott Unified School
District Growth Committee with regard to a new high school.
Submitted by:
Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
The Prescott
Unified School District’s Growth Committee met on Thursday, February 8th,
to formulate recommendations to the Governing Board with regard to growth,
additional school buildings, utilization of current schools and other
related issues. The Growth Committee’s vote on these recommendations was
unanimous. The Growth Committee is asking that the Governing Board vote on
these recommendations at the Governing Board’s Study Session on March 5th.
The Growth Committee recommends that the Governing Board requests approval
from voters for:
1. A bond in
November 2007, in conjunction with the Arizona School Facilities Board
funding.
2. The sale of the
current Prescott High School property.
3. To build a new
high school at a new site, which will also accommodate Northpoint
Expeditionary Learning Academy.
4. To leave all
remaining schools at their present locations.
5. To hire a
consultant to assist the district in further analyzing our needs.
This
recommendation was voted on by Growth Committee members and passed
unanimously.
Exhibits:
Item No. 6
Date: 03/20/07
In Consideration
of: Approving new staffing positions for Northpoint Expeditionary
Learning Academy.
Submitted by:
Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
In order to expand
Northpoint Expeditionary Learning Academy by another 100 students for the
2007-2008 school year, it is necessary to add teaching and non-teaching
staff to the school. The Governing Board is being asked to consider this
proposal so these positions can be posted as soon as possible and hiring
can occur so new teachers will be able to participate in the extensive
training required by the Expeditionary Learning concept. This training is
primarily funded through the Gates Grant.
Exhibits:
A list of
necessary teachers and non-teaching staff will be presented to the
Governing Board at the March 5th Study
Session. Northpoint staff will also be present at the Study Session to
provide further information and answer questions from the Governing Board.
Item No. 7
Date: 03/20/07
In Consideration
of: Approval of dress code guidelines for Prescott Unified School
District based upon recommendations from Governing Board members and the
Prescott Unified School District administration.
Submitted by:
Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
Dress code
guidelines for students and staff in Prescott Unified School District have
been discussed at past Governing Board Retreats. School district
administration has been working on guidelines that reflect a consistent
approach to this topic as much as possible but still allow some school
individuality with approval from the school’s Site Council. Governing
Board members have also indicated they will be suggesting their own
guidelines for a student and staff dress code in the school district.
Exhibits:
The administrative
recommendation will be presented to the Governing Board at the March 5th Study Session for discussion.
Item No. 8
Date: 03/20/07
In Consideration
of: Approving notification by the Director of Purchasing to the
Governing Board, according to procurement rules, that the bid threshold
was exceeded when using emergency procurement to obtain a set of water
heaters for the kitchen at Abia Judd Elementary School.
Submitted by:
Mr. Arn Lavington, Director of Purchasing
Relevant
Information:
The cost of this
emergency purchase was $33,754.43 from Prescott Winnelson Co. on January
11, 2007. The Purchasing Department utilized an RFP with Prescott
Winnelson Co. that did not have approval by the Governing Board to be used
beyond the bid threshold of $32,899.
Exhibits:
Item No. 9
Date: 03/20/07
In Consideration
of: Approving a request for an out-of-country expedition for
Northpoint Expeditionary Learning Academy students to travel to Rocky
Point, Mexico, from May 13-19, 2007.
Submitted by:
Mr. Kevin J. Kapp, Superintendent
Relevant
Information:
Northpoint
Expeditionary Learning Academy is proposing to take their students on an
intensive learning expedition to Rocky Point, Mexico. Mrs. Geneva
Saint-Amour will be present at the Study Session to answer questions
regarding this request.
Exhibits:
A detailed request
has been attached for your review. Please refer to Enclosure
#3.
Item No. 10
Date: 03/20/07
In Consideration
of: Approving the following cooperative purchasing contracts for the
2007-2008 school year: AZ State, MOHAVE, SAVE, TCPN, and GSA.
Submitted by:
Mr. Arn Lavington, Director of Purchasing
Relevant
Information:
Every year PUSD
utilizes one or more of these contracts for the procurement of goods
and/or services. Annual Governing Board approval is required.
1. AZ State –
Contracts are bids issued by the state procurement office.
2. MOHAVE –
Contracts are bids issued by Mohave County Educational Services
Cooperative, and can be used state-wide with a 1% administrative fee
applied to the purchase.
3. SAVE –
Contracts are bids issued by various school districts in the State of
Arizona that belong to this Co-op. Member districts can piggyback on to
the SAVE contract.
4. TCPN –
Contracts are bids issued by the Maricopa County Education Service Agency.
5. GSA – Contracts
are federal government bids.
Exhibits:
Item No. 11
Date: 03/20/07
In Consideration
of: Approving Mr. Kevin Kapp – Superintendent, Dr. Chris Reynolds –
Assistant Superintendent, Mrs. Renee Raskin – Chief Financial Officer, Mr.
Arn Lavington – Director of Purchasing, and Mr. Jay Collier – Director of
Facilities, as designated persons authorized by the Governing Board to use
“emergency procurement” for goods and services when an emergency condition
exists for the 2007-2008 school year.
Submitted by:
Mr. Arn Lavington, Director of Purchasing
Relevant
Information:
In order to follow
correct “emergency procurement” procedures, the Governing Board must name
those authorized to utilize emergency procurement on behalf of Prescott
Unified School District. Every year, emergency procurement is used to
remedy everything from lightening damaged fire alarm and phone systems, to
a bus breaking down out of town. Health and safety issues also call for
immediate correction, such as mold or asbestos concerns. These are
examples where emergency procurement has been used to solve problems.
Sometimes insurance covers the cost of the problem and sometimes the
problem has to be taken care of within the district budget. If the problem
requiring emergency procurement is above a normal maintenance budget, the
Superintendent advises the Governing Board of the corrective action.
Coordination between the Business Office, Facilities Department,
Purchasing Department and administration assists in the resolution of any
problems.
Exhibits:
Item No. 12
Date: 03/20/07
In Consideration
of: Approving the certified and classified personnel actions as
presented.
Submitted by:
Dr. Chris Reynolds, Assistant Superintendent
Relevant
Information:
A copy of the
personnel report appears below.
Exhibits:
PRESCOTT UNIFIED
SCHOOL DISTRICT NO. 1
Personnel Report
March 20, 2007
CERTIFIED STAFF
EMPLOYMENT:
Name: Position:
Location: Status:
Rhette Blakey
Fifth Grade WTS Replacement
Marybeth Cleland
Nurse (.5 FTE) PHS Replacement
RESIGNATIONS:
Name: Position:
Location: Status:
Kay Chaisson
Business PHS Resignation (end of year)
Susan Clark
Principal MV Resignation (end of year)
Vaughn Delp
English (.5 FTE) PHS Resignation (end
of year)
Bill Munson
Principal AJ Resignation (end of year)
Lynda Rountree
English PHS Resignation (end of year)
NEW SUBSTITUTE
TEACHERS:
Lori Ansell
Jonathan Boothe
Kathy Nielson
Jaime Radford
JoAnn Read
James Waite
(Total = 133
Substitutes)
CLASSIFIED STAFF
EMPLOYMENT:
Name: Position:
Location: Status:
Phyllis
Herchenroeder Kitchen Manager FC Replacement
Joan Wolff
Receptionist DO Replacement
RESIGNATIONS
Name: Position:
Location: Status:
Dondra Bush
Instructional Assistant/ GM Resignation
Playground
Assistant
James Moore
Playground Assistant LN Resignation
NEW VOLUNTEERS
Name: Position:
Location: Status:
Erik Garcia PHS
Eugene Gertler
District
Ian Whalen PHS
Item No. 13
Date: 03/20/07
In Consideration
of: Accepting the donations as presented.
Submitted by:
Mrs. Renee Raskin, Chief Financial Officer
Relevant
Information: Board Policy requires acceptance by the Governing Board
of all donations.
Exhibits:
Twenty-five
hundred dollars from Yavapai Prescott Indian Tribe to Granite Mountain
Middle School.
Two thousand three
hundred dollars from Good Gun Foundation to purchase an AED for Granite
Mountain Middle School.
Four computer
monitors from Keller Williams Realty.
A computer monitor
valued at $50, from John and Ann Getzin.
Five hundred
dollars from Yavapai Prescott Indian Tribe to Northpoint Expeditionary
Learning Academy.
A one hundred
dollar gift card to Target from Ms. Jane Delozier to Northpoint
Expeditionary Learning Academy.
A HP printer
valued at $100 from Herb and Robin Frielich to Northpoint Expeditionary
Learning Academy.
A subscription to
National Geographic Society valued at $15 from Ren and Bryan
Tarman to
Northpoint Expeditionary Learning Academy. Software from Mr. Patrick
Miller.
A Gateway monitor,
modem, keyboard, mouse and two speakers valued at $100 form Mr. Frank
Finley to Prescott High School.
Two black kimonos
valued at $50, from Ben and Cathy Bealor to the Prescott High School Drama
Department.
A variety of baked
goods from Albertson’s Food Center for the bake sale at Miller Valley
Elementary School to benefit the district employees affected by the
Coronado Apartment fire.
Two hundred fifty
dollars from Channel One Communications Corp. to Mr. Kelly Cordes at
Granite Mountain Middle School.
A microwave valued
at $50 from Ms. Bonnie Miller to Granite Mountain Middle School.
Four hours of time
from Dr. Shawn Tyson and Wanda Stump, Hands on Health Care Chiropractic
and Wellness Center providing free massages to interested staff members at
Granite Mountain Middle School.
A washing machine
valued at $150 from Mr. Mark Womack to the boys athletic department at
Granite Mountain Middle School.
Six thousand
dollars from the Lincoln PTA towards the purchase of a keyboard lab at
Lincoln Elementary School.
Five flat-screen
monitors and a HP laser jet 2210 device valued at $300 from Corey
Christians and Charles Demarco, Prescott Public Library to Lincoln
Elementary School.
One thousand
dollars from the Yavapai Education Foundation towards the purchase of a
keyboard lab at Lincoln Elementary School.
A refrigerator
valued at $100 from Michelle and Daniel Gilliam to Northpoint
Expeditionary Learning Academy.
Item No. 14
Date: 03/20/07
In Consideration
of: Ratifying the vouchers as presented.
Submitted by:
Mrs. Renee Raskin, Chief Financial Officer
Rationale:
Arizona Revised Statute requires approval/ratification of all vouchers.
Exhibits:
Voucher # Amount
Payroll Voucher
#16 $970,589.68
Payroll Voucher
#17 $977,079.34
Expenditure
Voucher #7042 $177,304.69
Expenditure
Voucher #7043 $26,825.08
Expenditure
Voucher #7044 $70,882.80
Expenditure
Voucher #7045 $450,916.04
Expenditure
Voucher #7046 $185,692.27
Expenditure
Voucher #7047 $197,097.47
Expenditure
Voucher #7048 $2,800.00
Documentation for
warrants is available for inspection from Business Services,
located at 146
South Granite Street, Prescott, AZ 86303.
Item No. 15
Date: 03/20/07
In Consideration
of: Approving the Auxiliary Operations and Student Activities Fund
Statement of Receipts and Disbursements for the month of January 2006.
Submitted by:
Mrs. Renee Raskin, Chief Financial Officer
Relevant
Information:
Exhibits:
Copies of the
statements are attached. Please refer to Enclosure #4.
Item No. 16
Date: 03/20/07
In Consideration
of: Approving the previous minutes from the Governing Board Executive
and Study Session of February 6, 2007, and the Executive and Voting
Session of February 13, 2007.
Submitted by:
Mr. Kevin J. Kapp, Superintendent
Relevant
Information: Board Policy requires approval of minutes.
Exhibits:
Please refer to Enclosure #5.
INFORMATION ITEMS:
17. Ms. Raskin has
prepared the School Board Summary Budget Report for your review. Please
refer to Enclosure #6
18. A copy of the
Employee Benefit Trust minutes from the February 8, 2007, meeting has been
attached for your review. Please refer to Enclosure #7.
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