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PRESCOTT UNIFIED SCHOOL
DISTRICT No. 1
GOVERNING BOARD
BOARD BRIEFING
NUMBER 248
February 5, 2002
Item No. 3
Date: 02/05/02
Consideration of: Approving
the Mission and Vision Statements for Prescott Unified School District.
Submitted by: Mr. Kevin J.
Kapp, Superintendent
Relevant Information: The
current Mission Statement for Prescott Unified School District is
several years old and there is interest in developing a new Mission
Statement for the school district that can be utilized in all aspects of
our marketing program. In addition, the school district has never had a
Vision Statement and it is also felt that a strong and definitive Vision
Statement would be advantageous in our marketing efforts.
The Mission and Vision Statements being
given to the Governing Board have been discussed and reviewed by the
District Leadership Team and also shared with the Prescott Unified
School District staff through e-mail. We are interested in input from
as many individuals as possible in the goal of developing Mission and
Vision Statements that truly reflect the direction and energies of
Prescott Unified School District.
Exhibits: Please refer to
Enclosure #3.
Item No. 4
Date: 02/05/02
Consideration of: Approving
the additional allocation of funds for Northern Arizona Regional
Behavioral Authority (NARBHA).
Submitted by: Mrs. Mary Anne
Kapp, LEA Grants Manager, and Ann Sult
Relevant Information: The
Prescott Unified School District has been awarded an additional
allocation of $15,000.00, total allocation of $26,868.00, from the
Northern Arizona Regional Behavioral Authority. The additional
allocation will provide assistance to families in the areas of social
services, community resources, nutrition, safety and health education,
increase family/school bonding and to provide children and families with
the necessary skills and resources to increase academic and social
development.
Exhibits:
Item No. 5
Date: 02/05/02
Consideration of: Approving a
procedure whereby the Superintendent approves or disapproves grant
funded out-of-state travel for school district staff.
Submitted by: Mr. Kevin J.
Kapp, Superintendent
Relevant Information:
Currently there is no Board policy or district procedure that clearly
delineates approval or disapproval of out-of-state travel for school
district staff. With the increase in grant funding realized by the
school district over the past few years, opportunities for worthwhile
out-of-state travel for school district staff have also increased.
Timelines for this type of travel are sometimes short and a requirement
of Governing Board approval for this type of travel can possibly prevent
an opportunity for valuable staff development.
It is proposed that approval or disapproval
of any out-of-state travel for school district staff (funded through
grant funding) rest with the Superintendent, with the requirement that
any staff participating in out-of-state travel report back to the
Governing Board upon return.
Any out-of-state travel requests from staff
in which the travel would be funded from the district’s maintenance and
operations budget would still need to come to the Governing Board for
consideration. In addition, any out-of-state travel requests involving
students would continue to come to the Governing Board for
consideration, as has been done in the past.
During the severe budget reductions in the
mid-1990’s, all out-of-state travel was eliminated due to limited
financial resources. At this time, the school district was receiving a
much lower level of grant funds and thus out-of-state travel utilizing
grant funding was also not possible. Through our vigorous and
successful efforts in obtaining grant funds, both in-state and
out-of-state travel opportunities are now available for staff
development and professional growth.
Exhibits:
Item No. 6
Date: 02/05/02
Consideration of: Approving a
request from Mrs. Katherine Huffaker, Abia Judd Elementary School, for a
Leave of Absence without pay for the remainder of the 2001-2002 school
year.
Submitted by: Dr. Chris
Reynolds, Assistant Superintendent
Relevant Information: A
suitable replacement has been found.
Exhibits:
Item No. 7
Date: 02/05/02
Consideration of: Approving a
retirement date of June 30, 2003, as requested by Mr. Tim Carter,
Principal of Prescott High School, and as is reflected as the end date
on his current contract.
Submitted by: Dr. Chris
Reynolds, Assistant Superintendent
Relevant Information: Mr. Tim
Carter, Principal at Prescott High School, has made the decision to
retire at the end of his 2002-2003 contract, June 30, 2003. Mr. Carter
has submitted a letter of retirement now to assist the district in the
replacement process for this key position within the district. The
replacement process for the high school principal position would begin
in the fall of 2002.
Prescott Unified School District deeply
appreciates Mr. Carter’s 24 years of service to Prescott High School and
the school district, as well as this early notification of his
retirement plans. Due to Mr. Carter’s early notification of his
retirement plans, we will be able to conduct a smooth and orderly
transition with the principal’s position at Prescott High School.
Exhibits: A copy of the
letter from Mr. Carter is attached. Please refer to Enclosure #4.
Item No. 8
Date: 02/05/02
Consideration of: The
approval of certified and classified personnel actions as presented.
Submitted by: Dr. Chris
Reynolds, Assistant Superintendent
Relevant Information: A copy
of the personnel report is attached.
Exhibits: Please refer to
Enclosure #5.
Item No. 9
Date: 02/05/02
Consideration of: The
acceptance of donations as presented.
Submitted by: Ms. Renee
Raskin, Director of Business
Relevant Information: Board
Policy requires acceptance by the Governing Board of all donations.
Exhibits:
An IBM computer and laser printer valued at
$450, from Chuck and Kae Warner.
A 19-inch computer monitor valued at $300,
from Mr. and Mrs. Duane Watkins to Granite Mountain Middle School.
Seven hundred dollars from Scott and Robin
Wederski, Arizona Paint Works, to the Prescott High School Athletic
Program.
Two hundred dollars from Sondra Brunso, to
the Jim Brunso Memorial Fund.
Miscellaneous musical instruments valued at
$1,000, from Ms. Lisa Flavell to Prescott Mile High Middle School.
Miscellaneous musical instruments valued at
$500, from Ms. Eileen Davis to Prescott Mile High Middle School.
Two clarinets valued at $750, from Kim Kloos,
to Granite Mountain Middle School.
A refrigerator valued at $300, from Mr. John
Dandos, to the science department at Prescott Mile High Middle School.
A monitor, tower, and keyboard, valued at
$200, from Miss Rachel Johnson, to Granite Mountain Middle School.
Spool of wire and beams valued at $700, from
Mr. John Weckesser, to the Prescott High School Vocational Department.
A computer, scanner and printer valued at
$600, from Dr. and Mrs. John Burchinal, to Granite Mountain Middle
School.
Thirty-three dollars and thirty-nine cents
from the Taylor Hicks PTA for the purchase of spelling bee trophies at
Taylor Hicks Elementary School.
A 48 x 60 inch color aerial map of Prescott,
Prescott Valley, and Chino Valley valued at $1,000, from Landiscor,
Inc., to Granite Mountain Middle School.
Item No. 10
Date: 02/05/02
Consideration of: The
ratification of vouchers as presented.
Submitted by: Ms. Renee
Raskin, Director of Business
Relevant Information: Arizona
Revised Statute requires approval/ratification of all vouchers.
Exhibits:
Voucher #
Amount
Payroll Voucher #15 $802,737.51
Payroll Voucher #16 $757,787.89
Expenditure Voucher #5043 $54,454.08
Expenditure Voucher #5044 $190,328.64
Expenditure Voucher #5045 $14,553.69
Expenditure Voucher #5046 $61,822.49
Expenditure Voucher #5047 $231,204.33
Expenditure Voucher #5048 $41,037.43
Expenditure Voucher #5049 $77,461.90
Expenditure Voucher #5050 $29,708.26
Item No. 11
Date: 02/05/02
Consideration of: Approving
the Auxiliary Operations and Student Activities Fund Statement of
Receipts and Disbursements for the month of December 2001.
Submitted by: Ms. Renee
Raskin, Director of Business Services
Relevant Information:
Exhibits: A copy of the
statements is attached. Please refer to Enclosure #6.
Item No. 12
Date: 02/05/02
Consideration of: Approving
the previous minutes from the Study Session of January 8, 2002, and the
Executive and Voting Session of January 15, 2002.
Submitted by: Mr. Kevin J.
Kapp, Superintendent
Relevant Information: Board
Policy requires approval of minutes.
Exhibits: A copy of the
minutes is attached. Please refer to Enclosure #7.
INFORMATION ITEMS:
13. Ms. Raskin has prepared the School
Board Summary Budget Report for your review. Please refer to Enclosure
#8.
14. Mr. Kevin J. Kapp has provided a copy
of an article from the December 200 issue of the AASBO newsletter called
The Edge regarding Certificate of Excellence in Financial
Reporting Award Recipients for 1999-2000. Please refer to Enclosure #9.
15. Mr. Kevin J. Kapp has provided a copy
of a letter that he received from a parent regarding her positive
impression of Prescott High School. Please refer to Enclosure #10.
16. Enclosed for your review are
the minutes from the December 13, 2001, Employee Benefit Trust meeting.
Please refer to Enclosure #11.
17. We have received from our auditors the
Comprehensive Annual Financial Report for the Year Ended June 30, 2001.
This report is available for review in the Business Office. |