PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1

GOVERNING BOARD

BOARD BRIEFING

NUMBER 287

January 4, 2005

Item No. 1 (Voting Item)                                             
Date:  01/04/05

Consideration of:  Nominations for the reorganization of the Governing Board.

Submitted by:  Mr. Kevin J. Kapp, Superintendent

Relevant Information:

The Governing Board annually elects a new President according to A.R.S. §15-321.

Exhibits:

Item No. 2 (Voting Item)

Date:  01/04/05

Consideration of:  Day and Time for Governing Board meetings for the year

2005.

Submitted by:  Mr. Kevin J. Kapp, Superintendent

Relevant Information: 

The Governing Board annually shall approve a schedule for meetings for the following year.

Exhibits: 

Item No. 3

Date:  01/04/05

In Consideration of:  If deemed appropriate, adopt a resolution authorizing

the issuance and sale of bonds of the district and the ancillary documents connected therewith.

Submitted by:  Mrs. Renee Raskin, Director of Business Services

Relevant Information:

In accordance with A.R.S. 15-1021, a district is required to order the sale of

bonds.

From and after December 31, 1998, a unified school district, as defined under article IX, section 8.1, Constitution of Arizona, may issue class B bonds for the purposes specified in this section and chapter 4, article 5 of this title to an amount in the aggregate, including the existing class B indebtedness, not exceeding ten per cent of the taxable property used for secondary tax purposes, as determined pursuant to title 42, chapter 15, article 1, within a school district as ascertained by the last assessment of state and county taxes previous to issuing the bonds, or one-thousand five-hundred dollars per student count as determined pursuant to section 15-902, whichever amount is greater.  A unified school district shall not issue class B bonds until the proceeds of any class A bonds issued by the unified school district have been obligated in contract.  The total amount of class A and class B bonds issued by a unified school district shall not exceed the debt limitations prescribed in article IX, section 8.1, Constitution of Arizona.

Exhibits:

Please refer to Enclosure #1.

Item No. 4

Date:  01/04/05

In Consideration of:  Approving an out-of-state trip for Dr. Joan Fleming to

attend the Federal Relations Network Annual Conference in Washington, D.C., January 31 – February 2, 2005, as an ASBA Delegate.

Submitted by:  Mr. Kevin J. Kapp, Superintendent

Relevant Information:

The Registration Fee would be paid for by ASBA and other costs would be approximately $800.

Exhibits:

A copy of a letter from ASBA is attached for your review.  Please refer to Enclosure #2.

Item No. 5

Date:  01/04/05

In Consideration of:  Approving the Teacher Evaluation System Verification Statement of Assurance for 2005-2006.

Submitted by:  Dr. Chris Reynolds, Assistant Superintendent

Relevant Information:

A.R.S. 15-952.A.3 specifies that local governing boards must submit evidence to the Arizona State Board of Education that the evaluation system originally approved by the Board continues to meet all requirements set forth in A.R.S. 15-537.

Exhibits:

A copy of a letter from the Department of Education, a copy of the Statement of Assurance Form, and a copy of A.R.S. 15-537 are attached for your review. Please refer to Enclosure #3.

Item No. 6

Date:  01/04/05

In Consideration of:  Approving a Leave of Absence for Curt Stuckman, Instructional Assistant at Granite Mountain Middle School, for the remainder

of this school year.

Submitted by:  Dr. Chris Reynolds, Assistant Superintendent

Relevant Information:

Mr. Stuckman requests a Leave of Absence due to personal reasons.  This request is supported by Mr. Mike Harlan, Principal at Granite Mountain Middle School.

Exhibits:

Item No. 7

Date:  01/04/05

In Consideration of:  Approving the certified and classified personnel actions

as presented.

Submitted by:  Dr. Chris Reynolds, Assistant Superintendent

Relevant Information:  A copy of the personnel report is attached.

Exhibits:  Please refer to Enclosure #4.

Item No. 8

Date:  01/04/05

In Consideration of:  Accepting the donations as presented.

Submitted by:  Mrs. Renee Raskin, Director of Business Services

Relevant Information:  Board Policy requires acceptance by the Governing Board of all donations.

Exhibits:

The following have donated to the Prescott High School Community Works Class.

                   Lifetime Enterprises, Inc.                               $50.00

                   Guilkey Construction                                     $50.00

                   James and Ginger Rhodes                             $25.00

One hundred and fifty dollars from Mr. and Mrs. Robert Hausler, to the B.E.S.T. program at Granite Mountain Middle School.

A microwave valued at $80 from Mrs. Mukund Patel, to Granite Mountain Middle School.

Custom-built cabinets valued at $160 from Mr. Dan Kreyling for the first grade classroom at Lincoln Elementary School.

Item No. 9

Date:  01/04/05

In Consideration of:  Ratifying the vouchers as presented.

Submitted by:  Mrs. Renee Raskin, Director of Business Services

Rationale:  Arizona Revised Statute requires approval/ratification of all vouchers.

Exhibits:

                   Voucher #                                           Amount

Payroll Voucher #12                                   $916,268.66

Expenditure Voucher #5041                        $55,312.24

Expenditure Voucher #5042                        $60,876.14

Expenditure Voucher #5043                        $25,908.04

Expenditure Voucher #5044                       $312,641.93        

Documentation for warrants is available for inspection from Business Services, located at 146 South Granite Street, Prescott, AZ  86303.

Item No. 10

Date:  01/04/05

In Consideration of:  Approving the Auxiliary Operations and Student

Activities Fund Statement of Receipts and Disbursements for the month of

November 2004.

Submitted by:  Mrs. Renee Raskin, Director of Business Services

Relevant Information:

Exhibits:  A copy of the statements is attached. Please refer to Enclosure #5.

Item No. 11

Date:  01/04/05

In Consideration of:  Approving the previous minutes from the Governing

Board Study Session of December 13, 2004, the Special Study and Voting

Session of December 20, 2004, and the Voting Session of December 21, 2004.

Submitted by:  Mr. Kevin J. Kapp, Superintendent

Relevant Information:  Board Policy requires approval of minutes.

Exhibits:  Copies of the minutes will be mailed to Governing Board members for review and will be available in the District Office after the Winter Break.

INFORMATION ITEMS:

12.      Ms. Raskin has prepared the School Board Summary Budget Report for your review.  (Please refer to Enclosure #6.)

13.      Attached for your review is a letter and IGA from Scott Mabery, Director of Juvenile Court Services, regarding the renewal of an existing Intergovernmental Agreement between the Yavapai Juvenile Court  Center and Prescott Unified School District.  (Please refer to Enclosure #7.)

14.      The following are continuation grants that have been awarded to Prescott Unified School District – submitted by Mary Anne Kapp:

Juvenile Justice Grant

2003-2004 Allocation:  $9,995.00; 2004-2005 Allocation:  9,521.00

The Juvenile Justice Grant is a collaborative grant between Central Yavapai Coalition for Substance Abuse Education and Prevention, Youth Count, Prescott Unified School District, Humboldt Unified School District and Chino Valley Unified School District.  Youth Count is the fiscal agent.  This collaboration between the community and educational institutions is to reduce crimes and substance abuse among juveniles while increasing academic performance.  Prescott Unified School District will be awarded $9,995.00 for a partial salary and benefits of a Family Services Coordinator.  This person coordinates family workshops and support groups throughout Prescott Unified School District.  Please refer to Enclosure #8.