PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1

146 South Granite Street

Prescott, Arizona 86303

GOVERNING BOARD

Voting Session – 5:30 p.m.

Tuesday, May 10, 2005

District Office Board Room

146 South Granite Street, Prescott, Arizona

Members of the Governing Board will attend either in person or by telephone conference call.

Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent’s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting.

MISSION STATEMENT

Our mission is to strengthen our community by providing a dynamic and safe educational experience that challenges and encourages every student to succeed through a comprehensive program of academics, arts and athletics.

VISION STATEMENT

Our vision is to be the most innovative, effective and respected educational organization in the Prescott area, fulfilling the public’s trust.

AGENDA

Item A.        Call to Order – President Andy Newton

Item B.        Opening Ceremony – Miss Justine Bunger

Item C.        Welcome and Introduction – President Newton

Item D.        Approval of Agenda

                   1.       Consider approving the agenda as presented –    President Newton

Item E.        Presentations

1.       Recognition of Wells Fargo Bank’s “Team Up for Schools” Program – Dr. Chris Reynolds and Mrs. Debra Carbone

2.       Recognition of Academic Decathlon Team – Mr. Kevin Kapp and Mr. Charles Mentken    

Item F.        Superintendent’s Report        

                          1.       Superintendent’s Current Events Summary

Item G.        Public Hearing

                   1.    Consider recessing the regular meeting to hold a public hearing to discuss the revisions to the 2004-2005 budget limits for the Maintenance and Operations and Capital Budgets.

                   2.    Consider adjourning the Public Hearing and reconvening to Regular Session.

Item H.        Voting Session

1.       Consider approving the revisions to the 2004-2005 budget limits for the Maintenance and Operations and Capital Budgets – Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #291, Item No. 1.)

1a.     Consider approving the lease/purchase of a substitute teacher finder system from E-School Solutions, as a sole source purchase, since they were the only vendor on the bid list with a system that interfaces with our business software – Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #291A, Item No. 1a.)

2.         Consider approving a new Teacher Salary Schedule for possible implementation pending funding for the 2005-2006 school year – Dr. Chris Reynolds, Assistant  Superintendent. (Please refer to Board Briefing #291, Item No. 2.)

3.       Consider approving the selection of ______________________as Principal of Miller Valley Elementary School for the 2005-2006 school year – Dr. Chris Reynolds, Assistant Superintendent.  (Please refer to Board Briefing #291, Item No. 3.)

3a.     Consider the ratification of the appointment transfer of Mr. Brian Moore by Mr. Kevin Kapp, Superintendent, as the Principal of Taylor Hicks Elementary School – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing #291A, Item No. 3a.)

4.       Consider approving a proposal for consolidated time in order for staff to participate in professional development activities, conduct parent conferences, and allow time for clubs and tutoring at Prescott High School – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing #291, Item No. 4.)

5.       Consider approving uses for the Proposition 301 “Lower 40” Classroom Site Fund monies for 2005-2006 – Dr. Chris Reynolds, Assistant Superintendent, and Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #291, Item No. 5.)

6.       Consider approving the  2005-2006 Maintenance and Operations (M & O) Budget for supplies and services – Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #291, Item No. 6.)

7.       Consider approving the use of approximately $45,000 of current (2004-2005) sudden growth money to hire a new fourth grade teacher at Abia Judd Elementary School and purchase desks, books, and other necessary supplies for the classroom for the 2005-2006 school year – Dr. Chris Reynolds, Assistant Superintendent.  (Please refer to Board Briefing #291, Item No. 7.)

7a.     Consider approving the use of approximately $30,000 of current (2004-2005) sudden growth money to place a double classroom portable building at Miller Valley Elementary School and furnish the classrooms with desks, books, and other necessary supplies for one of the classrooms for the 2005-2006 school year – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing #291A, Item No. 7a.)

8.       Consider approving the selection of ________________________ as Director of Food Service for the 2005-2006 school year – Dr. Chris Reynolds, Assistant Superintendent.  (Please refer to Board Briefing #291, Item No. 8.)

9.       Consider approving an increased Sealed Bidding Threshold (supersedes USFR Memorandum No. 200) – Mr. Arn Lavington, Director of Purchasing. (Please refer to Board Briefing #291, Item No. 9.)

10.     Consider approving a “Sealed Request for Proposal” (#070105IK) for miscellaneous bus and auto parts – Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #291, Item No. 10.)

11.     Consider approving a beverage bid (2005-06-0701-FSB) for the 2005-2006 school year (renewable for four additional years) – Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #291, Item No. 11.)

12.     Consider approving the award of a bid for two auto shop lifts at Prescott High School - Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #291, Item No. 12.)

13.     Consider selecting and approving Board members to serve as delegate and alternate delegate for the ASBA Delegate Assembly to take place on June 25, 2005, at the Hilton Phoenix East/Mesa – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing #291, Item No. 13.)

14.     Consider reviewing and adopting Policy Services Advisory, Volume 17, Number 1, for March 2005, regarding Policy Advisory number 246 – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing #291, Item No. 14.)

ALL THOSE ITEMS LISTED BELOW MAY BE ENACTED BY ONE MOTION AND APPROVED AS CONSENT AGENDA ITEMS WITH OR WITHOUT DISCUSSION.  HOWEVER, ANY ITEM MAY BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY IF A GOVERNING BOARD MEMBER SO REQUESTS.

THE RESOLUTIONS INCLUDED IN THE CONSENT AGENDA HAVE BEEN POSTED IN ORDER TO WAIVE THE READING OF THE BODY OF THE RESOLUTIONS.

Item I.         Consider approving the Consent Agenda as presented.

15.     Consider approving the Annual General Statement of Assurances for the Arizona Department of Education – Mr. Kevin J. Kapp.  (Please refer to Board Briefing #291, Item No. 15.)

16.     Consider approving recommendations from Ms. Kristen Rex, Student Disciplinary Hearing Officer, regarding Student A and Student B, pending student disciplinary hearings to be held on May 6, 2005 – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing #291, Item No. 16.)

17.     Consider approving the certified and classified personnel actions as presented – Dr. Chris Reynolds, Assistant Superintendent. (Please refer to Board Briefing #291, Item No. 17.)

18.     Consider accepting the donations as presented – Mrs. Renee Raskin, Director of Business Services. (Please refer to Board Briefing #291, Item No. 18.)

19.     Consider ratifying the vouchers as presented – Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #291, Item No. 19.)

20.     Consider approving the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of March 2005 – Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #291, Item No. 20.)

21.     Consider approving the previous minutes from the Governing Board  Executive Session of April 4, 2005; the Executive Session of April 5, 2005; the Study Session of April 5, 2005; the Executive Sessions of April 12, 2005; and the Voting Session of April 12, 2005 – Mr. Kevin J. Kapp, Superintendent (Please refer to Board Briefing #291, Item No. 21.)

INFORMATION ITEMS

22.     Ms. Raskin has prepared the School Board Summary Budget Report for your review.  (Please refer to Enclosure #13.)

23.     Attached for your review are the minutes from the April 27, 2005, Employee Benefit Trust Meeting.  (Please refer to Enclosure #14.)         

24.     Attached for your review is a thank you letter from the Prescott Chamber of Commerce regarding the success of the Chamber Mixer that was hosted by the district on April 7, 2005.  (Please refer to Enclosure #15.)

Item J.        Adjournment