PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1

146 South Granite Street

Prescott, Arizona 86303

GOVERNING BOARD

Voting Session – 5:30 p.m.

Tuesday, March 8, 2005

District Office Board Room

146 South Granite Street, Prescott, Arizona

Members of the Governing Board will attend either in person or by telephone conference call.

Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent’s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting.

MISSION STATEMENT

Our mission is to strengthen our community by providing a dynamic and safe educational experience that challenges and encourages every student to succeed through a comprehensive program of academics, arts and athletics.

VISION STATEMENT

Our vision is to be the most innovative, effective and respected educational organization in the Prescott area, fulfilling the public’s trust.

AGENDA

Item A.        Call to Order – President Andy Newton

Item B.        Opening Ceremony – Miss Justine Bunger

Item C.        Welcome and Introduction – President Newton

Item D.        Approval of Agenda

                   1.       Consider approving the agenda as presented –    President Newton

Item E.        Presentations

                   1.       Honor Coach Larry Legler and the Prescott Mile High Middle School Wrestling Team Who Placed Fourth in the State and Individual Awards - Mr. Kevin J. Kapp and Mr. Joe Howard

Item F.        Superintendent’s Report        

                          1.       Superintendent’s Current Events Summary       

Item G.        Voting Session

                   0.      Consider the possible approval of a partnership with the Arizona Classical Theatre (ACT) in hosting the Arizona Shakespeare Festival the summer of 2005 at Prescott High School in the Ruth Street Theater – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing Addendum #289A, Item No. 0.)

                   1.       Consider the review, ratification and approval of Building Renewal requests and expenditures for fiscal year 2004-2005 – Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #289, Item No. 1.)

                   2.       Consider the review and approval of the Preliminary Soft Capital, Unrestricted Capital and the Building Renewal Budget requests for fiscal year 2005-06 – Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #289, Item No. 2.)

                   3.       Consider approving a proposal for the Ruth Street Improvement/ Drainage/Parking Project with the City of Prescott – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing #289, Item No. 3.)

                   4.       Consider approving Mr. Joseph Dombrowski as a Trustee on our Employee Benefit Trust (EBT) Board – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing #289, Item No. 4.)

5.       Consider approving the expansion of the Partners for Healthy         Students Program to Prescott High School – Mr. Kevin J.             Kapp, Superintendent.  (Please refer to Board Briefing #289,                    Item No. 5.)

                   6.       Consider approving a team nutrition mini-grant between Prescott Unified School District and the Arizona Department of Education for $15,000 to be used for a pilot test of the Arizona Nutrition Policy – Mr. Kevin J. Kapp, Superintendent, and Mr. Jim Wahlstrom, Director of Food Services.  (Please refer to Board Briefing #289, Item No. 6.)

                   7.       Consider approving a “Sealed Request for Proposal” - #070105H – School and Office Supplies and Equipment – RFP – Local Vendor Proposal – Prescott, Arizona, for the 2005-2006 school year. – Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #289, Item No. 7.)

                   8.       Consider approving a “Sealed Request for Proposal” - #070105M for Computer Parts and Accessories – Local Vendor Proposal – Prescott, Arizona, for the 2005-2006 school year – Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #289, Item No. 8.)

                   9.       Consider approving the following cooperative purchasing contracts for the 2005-2006 school year – AZ State, Mohave, SAVE, TCPN, GSA, and San Bernardino County CA – Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #289, Item No. 9.)

                   10.     Consider approving a Request for Competitive Sealed Bids - #PUSD020905A – for various painting projects within the district – Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #289, Item No. 10.)

                   11.     Consider approving Mr. Kevin Kapp – Superintendent, Dr.                                 Chris Reynolds – Assistant Superintendent, Mrs. Renee Raskin – Director of Business Services, and Mr. Arn Lavington – Director of Purchasing, as designated persons authorized by the Governing Board to use “emergency procurement” for goods and services when an emergency condition exists for the 2005-2006 school year – Mr. Arn Lavington, Director of Purchasing.  (Please refer to Board Briefing #289, Item No. 11.)

                   12.     Consider approving a request from Mr. Bob Williams to be allowed to participate in the 2004-2005 Buy-Out at the reduced rate of 75% due to missing the December Deadline – Dr. Chris Reynolds, Assistant Superintendent.  (Please refer to Board Briefing #289, Item No. 12.)

ALL THOSE ITEMS LISTED BELOW MAY BE ENACTED BY ONE MOTION AND APPROVED AS CONSENT AGENDA ITEMS WITH OR WITHOUT DISCUSSION.  HOWEVER, ANY ITEM MAY BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY IF A GOVERNING BOARD MEMBER SO REQUESTS.

THE RESOLUTIONS INCLUDED IN THE CONSENT AGENDA HAVE BEEN POSTED IN ORDER TO WAIVE THE READING OF THE BODY OF THE RESOLUTIONS.

Item H.        Consider approving the Consent Agenda as presented.

13.     Consider approving the recommendation from Ms. Kristen Rex, Hearing Officer, for a student disciplinary hearing held on February 9, 2005 – Mr. Kevin J. Kapp, Superintendent.  (Please refer to Board Briefing No. 289, Item No. 13.)

14.     Consider approving the certified and classified personnel actions as presented – Dr. Chris Reynolds, Assistant Superintendent. (Please refer to Board Briefing #289, Item No. 14.)

15.     Consider accepting the donations as presented – Mrs. Renee

          Raskin, Director of Business Services. (Please refer to Board Briefing #289, Item No. 15.)

16.     Consider ratifying the vouchers as presented – Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #289, Item No. 16.)

17.     Consider approving the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of January 2005 – Mrs. Renee Raskin, Director of Business Services.  (Please refer to Board Briefing #289, Item No. 17.)

18.     Consider approving the previous minutes from the Governing Board Retreat of January 19, 2005, the Study Session of February 1, 2005, and the Voting Session of February 15, 2005 – Mr. Kevin J. Kapp, Superintendent (Please refer to Board Briefing #289, Item No. 18.)

INFORMATION ITEMS

19.     Ms. Raskin has prepared the School Board Summary Budget Report for your review.  (Please refer to Enclosure #9.)

20.     Attached for your review is a letter of commendation from the Arizona Foundation for Legal Services and Education regarding the outstanding implementation of the “We the People” program at Prescott High School by Mrs. Dorrean Walker and Mrs. Jeanette Brambila and the generous support and advocacy of Principal Totsy McCraley.  (Please refer to Enclosure #13.)

21.     Attached for your review is an article appearing in The Daily Courier regarding Dr. Joan Fleming.  (Please refer to Enclosure #14.)

Item I.         Adjournment

POSSIBLE CONFERENCES TO ATTEND:

April 1, 2005 – ASBA Spring Law Conference – Tucson, Arizona

June 2005 – ASBA Delegate Assembly

July 2005 – ASBA Summer Leadership Institute