PRESCOTT UNIFIED SCHOOL DISTRICT NO. 1

146 South Granite Street

Prescott, Arizona 86303

GOVERNING BOARD

Voting Session - 6:00 p.m.

Tuesday, February 12, 2002

Multi-Purpose Room – Lincoln Elementary School

201 Park Avenue, Prescott, Arizona

MISSION STATEMENT

It shall be the philosophy of the Prescott Unified School District, within the available resources, to provide all children with an equal opportunity to reach for their highest potential, promote healthy competition, provide strong education choices and satisfy the basic needs for a successful adult life.

AGENDA

Item A.  Call to Order - President Denny Colgan

Item B.  Opening Ceremony – Miss Taylor Williams

Item C.  Welcome and Introduction - President Colgan

Item D.  Approval of Agenda

1.  Consider approving the agenda as presented – President Colgan

Item E.  Presentations

1.   Report on Washington, D.C. Trip – Dr. Joan Fleming

2.  Middle School TOPAZ Survey – Mrs. Mary Anne Kapp, Marta Stuart, Carl Brown and Karen Dumoch

Item F.  Superintendent’s Report

1.  Superintendent’s Current Events

Item G.  Open Call to the Public – Board Action Required

1.  Consider approving the temporary suspension of Board Policy BEHD as per Board Policy BGF for this meeting only, and conduct an open call to the public – Kevin J. Kapp.  (Please refer to Board Briefing Addendum #248A, Item No. 1.)

Item H.  Voting Session

1.  Consider approving an out-of-state travel request from Ms. Amy Van Winkle, PHS Vocal Music Director, for the Prescott Highlytes to attend the 2002 Heritage Festival in Anaheim, California, April 25-28, 2002 – Mr. Kevin J. Kapp.  (Please refer to Board Briefing #248, Item No. 1.)

2.  Consider approving the preliminary Maintenance and Operations Budget Limit and the Capital Outlay Budget Limit – Ms. Renee Raskin.  (Please refer to Board Briefing #248, Item No. 2.)

3.  Consider approving the Mission and Vision Statements for Prescott Unified School District – Mr. Kevin J. Kapp.  (Please refer to Board Briefing #248, Item No. 3.)

4.  Consider approving the additional allocation of funds for Northern Arizona Regional Behavioral Authority (NARBHA) – Mrs. Mary Anne Kapp.  (Please refer to Board Briefing #248, Item No. 4.)

5.  Consider approving a procedure whereby the Superintendent approves or disapproves grant funded out-of-state travel for school district staff – Mr. Kevin J. Kapp.  (Please refer to Board Briefing #248, Item No. 5.)

6.  Consider approving a request from Mrs. Katherine Huffaker, Abia Judd Elementary School, for a Leave of Absence without pay for the remainder of the 2001-2002 school year – Dr. Chris Reynolds.  (Please refer to Board Briefing #248, Item No. 6.)

7.  Consider approving a retirement date of June 30, 2003, as requested by Mr. Tim Carter, Principal of Prescott High School, and as is reflected as the end date on his current contract – Dr. Chris Reynolds.  (Please refer to Board Briefing #248, Item No. 7.)

                   7a.  Consider approving a request from an employee for a waiver to Board Policy GCCG, which restricts the number of sick days that employees may have donated to them from colleagues, to 20 days – Dr. Chris Reynolds.  (Please refer to Board Briefing Addendum #248A, Item No. 7a.)

ALL THOSE ITEMS LISTED BELOW MAY BE ENACTED BY ONE MOTION AND APPROVED AS CONSENT AGENDA ITEMS WITH OR WITHOUT DISCUSSION.  HOWEVER, ANY ITEM MAY BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY IF A GOVERNING BOARD MEMBER SO REQUESTS.

THE RESOLUTIONS INCLUDED IN THE CONSENT AGENDA HAVE BEEN POSTED IN ORDER TO WAIVE THE READING OF THE BODY OF THE RESOLUTIONS.

Item I.  Consider approving the Consent Agenda as presented.

8.  Consider the approval of certified and classified personnel actions as presented – Dr. Chris Reynolds. (Please refer to Board Briefing #248, Item No. 8.)

9.  Consider accepting the donations as presented – Ms. Renee Raskin. (Please refer to Board Briefing #248, Item No. 9.)

10.  Consider ratifying the vouchers as presented – Ms. Renee Raskin.  (Please refer to Board Briefing #248, Item No. 10.)

11.  Consider the approval of the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of December 2001 – Ms. Renee Raskin.  (Please refer to Board Briefing #248, Item No. 11.)

12.  Consider the review and approval of previous minutes from the Study Session of January 8, 2002, and the Executive Session and Voting Session of January 15, 2002 - Mr. Kevin J. Kapp. (Please refer to Board Briefing #248, Item No. 12.)

INFORMATION ITEMS

13.  Ms. Raskin has prepared the School Board Summary Budget Report for your review.  Please refer to Enclosure #8.

14.  Mr. Kevin J. Kapp has provided a copy of an article from the December 2001 issue of the AASBO newsletter called “The Edge” regarding Certificate of Excellence in Financial Reporting Award Recipients for 1999-2000.  Please refer to Enclosure #9.

15.  Mr. Kevin J. Kapp has provided a copy of a letter that he received from a parent regarding her positive impression of Prescott High School.  Please refer to Enclosure #10.

16.  Enclosed for your review are the minutes from the December 13, 2001, Employee Benefit Trust meeting.  Please refer to Enclosure #11.

17.  We have received from our auditors the Comprehensive Annual Financial Report for the Year Ended June 30, 2001.  This report is available for review in the Business Office.

Item I.         Adjournment