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Governing Board Agenda – Feb. 13, 2018

District Office – Board Room, 146 South Granite Street, Prescott, Arizona

5:00 PM
FEBRUARY 13, 2018

Members of the Governing Board will attend either in person or by telephone conference call. The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Copies of agendas and supplementary documentation relative to public meetings are available from the Superintendent’s Office during normal work hours 24 hours prior to meeting and on the evening of the meeting. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Superintendent’s Office at (928) 445-5400. Requests should be made as early as possible to arrange the accommodation.

Mission Statement
Providing extraordinary opportunities through a variety of programs and challenging curriculum.
Uniting the PUSD family of students, staff, and community members through positive relationships.
Supporting exceptional staff through on-going individualized professional development.
Developing a highly educated, civic-minded, and productive community, one student at a time.

Vision Statement
Prescott Unified School District educates students to be confident, lifelong-learners prepared to achieve their full potential in a complex, interconnected world.


1. CALL TO ORDER – President John Mackin

2. APPROVAL OF AGENDA – President John Mackin

A. Consider approving the agenda as presented.


A. Welcome – President John Mackin

B. Pledge of Allegiance


A. Consider approving the minutes from the Governing Board Study and Voting Session of January 9, 2017.

Board policy requires approval of minutes.

Presenter: Mr. Joe Howard, Superintendent


A. Stand With Me, Be Drug Free Proclamation

Presenter: Mr. Tim Carter, Yavapai County School Superintendent & Matforce Staff

B. PUSDEF Innovative Grants

Presenter: Mrs. Krista Carman

C. Financial Literacy one-on-one program

Presenter: Mr. Robert Young, One to One & Mr. Mike Johnson, Ward Services

D. Instructional Minute

Presenter: Mrs. Kelli Bradstreet


A. Summary of Current Events

1. Superintendent

a. February 2018 District Calendar of Events

2. Governing Board Members


A. CONSENT AGENDA – All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion. However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. Consider approving the Consent Agenda as presented.

1. Consider approving the certified and classified personnel actions as presented.

A copy of the personnel report is attached for review.

Presenter: Mrs. Christa Simmons, Director of Human Resources

2. Consider approving the donations as presented.

Board policy requires acceptance by the Governing Board of all donations. Please see the attachment.

Presenter: Mr. Brian Moore, Chief Financial Officer

3. Consider ratifying the vouchers as presented.

Arizona Revised Statutes requires approval/ratification of all vouchers.

Presenter: Mr. Brian Moore, Chief Financial Officer

4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for January, 2018, as presented

RELEVANT INFORMATION: Please see the attached reports.

Presenter: Mr. Brian Moore, Chief Financial Officer


1. Consider approving a proclamation from MATFORCE for Stand With Me, Be Drug Free Week, February 26 to March 3.

Stand With Me, Be Drug Free Week, encourages participation in the celebration of a drug-free, healthy community and participating in the planned events, activities and displays. (See proclamation attached)

Presenter: Mr. Joe Howard, Superintendent

2. Consider approving a new high school mathematics online program (called Mathematics Vision Project) that has been on a 60-day public review, as presented.

A committee of high school mathematics teachers previewed several standards-based, free online mathematics programs. They evaluated the instructional programs based on factors such as alignment to academic standards, vertical alignment through the grade levels, opportunities for student engagement, depth of thinking and problem solving, and user friendliness. The program they are recommending for adoption is Mathematics Vision Project.

Presenter: Ms. Mardi Read, Assistant Superintendent

3. Consider approving revisions to the 2018-2019 Academic Calendar, in order to accommodate for the Arizona Association of Student Councils 2019 State Convention being held at Prescott High School, on January 25, 2019, as presented.

The District Administrative Team and School Principals are suggesting moving the Professional Development day originally set for Thursday, February 15, 2019, to Friday, January 25, 2019, to accommodate for the AZ Student Council State Convention. This PD day will allow teachers, club advisors, band, choir, etc., to help set up the high school for the convention.

Presenter: Mr. Joe Howard, Superintendent

4. Consider Approving the 2019-2020 Academic Calendar, as presented.

School calendars must be approved by the Governing Board per Governing Board policy. The administration is presenting the Governing Board with the academic school calendar for the 2019-2020 school year. This proposed calendar is like our school calendars used in the past and represents a calendar “template” that staff and families seem to enjoy and best meet the educational needs of our students.

Presenter: Mr. Joe Howard, Superintendent

5. Consider approving revised dates to an out of state travel request from Mr. Dan Bradstreet, Director of Instrumental Music to take band, orchestra and choir members, teachers and chaperones from Prescott High School, to Disneyland in Anaheim, California for a performance trip, as presented.

The Board already approved this conceptually at the October 24, 2017 Board Meeting, but the dates of the trip have changed from April 12th & 13th to April 15th and 16th, 2018.

Presenter: Mr. Joe Howard, Superintendent

6. Consider accepting the resignation of Mr. John Mackin from the Yavapai Unified Employee Benefit Trust (YUEBT) and the appointment of Dr. Scott Hicks to serve as the new Governing Board representative, as presented.

The Governing Board is required to do this whenever there is a resignation/appointment of a YUEBT Board representative.

Presenter: Mr. Joe Howard, Superintendent


The Prescott Unified School District Governing Board may vote to enter into Executive Session according to A.R.S. 38-431.03 for the following purposes:

a. According to A.R.S. 38-431.03 (A) (3) for discussion or consultation for legal advice with the attorney or attorneys of the public body; and

b. According to A.R.S. 38-431.03 (A) (7) for the purpose of discussion and consultation with its representatives concerning negotiations for the purchase, sale, or lease of real property.

Consider moving into Executive Session according to A.R.S. 38-431.03 (A) (3) and (A) (7) for the purpose of legal advice and discussing the purchase, sale, or lease of real property.

All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not now present, other than a current member of the Board, or pursuant to a specific statutory exception, anything that has transpired or has been discussed during the executive session. Failure to comply is a violation of A.R.S. 38-431.03.

Consider adjourning the Executive Session and reconvening the regular Governing Board Study and Voting Session.

8. Consider accepting an offer for the sale of the District Office property located at 146 South Granite Street, Prescott, Arizona.

All Real Estate purchase offers and options will be brought to the Governing board for consideration.

Presenter: Mr. Joe Howard, Superintendent


1. Mr. Brian Moore has prepared the School Board Summary Budget Report for your review.

Presenter: Mr. Brian Moore, Chief Financial Officer

2. Meeting Dates – Next meeting to be held on Tuesday, March 6, 2018 @ 5:00 p.m.

a. Other dates:

Board Retreat, Friday, March 2, 2018. 8:00 am, Washington School Board Room.

3. Future Agenda Items:

The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered, however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.



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